Registering Auto Documents, 151 | Ricoh 340 specification

REGISTER/DELETE MENU

The contents of the program are shown on the display.

Note

❒If you make a mistake, press [No] and the correct key.

❒You can press [Status] to see the Keystroke Programs currently programmed.

G Press [Yes].

ND1X03E0

Note

❒If you press [No], the program is not deleted and the display shown in step 6 appears again.

H Press [Yes].

ND1X03E0

The program is deleted.

Note

❒If you press [No], the program is not deleted and the display shown in step 6 appears again.

I Press the {User Tools/Counter} key.

Registering Auto Documents

If you find that you often have to send a particular page to people (e.g., a map, a standard attachment, or a set of instructions), store that page in memory as an Auto Document. This saves re-scanning the original every time you wish to send it.

Use the following procedure to pro- gram a new Auto Document or over- write an existing one.

Important

❒You can store the following items in an Auto Document:

•Original (up to 6 documents/ with optional Fax Feature Ex- pander, 18), one page for each message)

•Scanning conditions (Resolu-

tion, Original Type, and Image	7
Density)

•Irregular Scan Area

•Document name (up to 10 char- acters)

❒We recommend that you print the Auto Document list and keep it

when you register or change a doc- ument. ⇒ P.158 “REPORTS/

LISTS”

Limitation

❒You can only send one Auto Docu- ment per transmission.

❒If you install the optional Fax Fea- ture Expander, you can store up to 18 Auto Documents.

151

Image 407

Ricoh 340 manual Registering Auto Documents, 151

Contents

340/350/450 Introduction Symbols HOW to Read this Manual Table of Contents Manuals for this Machine System Settings this manualWhen using as a copier When using as a facsimile Machine Types Copier hard disk Image enhance kit Copy ModeAdditional Functions Provided by Optional Memory Units Fax hard disk Facsimile Mode OptionDpi high resolution card Options for Memory Expansion MB memory card Changing Modes Modes MULTI-ACCESS Multi-accessing example Mission Immedi Ate Trans Memory Recep Tion Interrupt key Interrupt Copying To Make Urgently Needed Copies Copy ModeChanging To Copy Mode Reset the previous original. B Press the Start key Copying And Multi-accessingWhen Print Priority = Fax or Dis- play default When Print Priority = Interleave Printing a received fax in a hurry FAX ModeChanging To Facsimile Mode Printing a Received Fax Complete the usual Operations For sending a fax, then press Sending a FaxFax Sending a fax while copying While outputting copy Keys Cursor keys Keys for User Tools System SettingsPanel Display Enter 1 with the Number keys Accessing the User Tools System Settings Exiting from User Tools ⇒ P.19 Settings You Can Change With The User Tools User Tools Menu System Settings System Settings 1 Settings YOU can Change with the User Tools Default 15 minutes System Settings 2/6 System Settings 3/6 See Changing The Paper Size in the Copy Reference System Settings 4/6 ⇒ P.6 Multi-Access System Settings 5/6 Default ADF External Tray System Settings 6/6 Index Means Power ON. c means Stand by 340/350/450 Operating Instructions Copy Reference Introduction Examples Of Indications Safety InformationSafety During Operation Page Iii Page Page Duplex Priority Auto Off TimerEnergy Star Low Pwr. Shift Time Vii 12 11 What YOU can do with this Machine Copy Mode RR Rrrr Basics Preset REDUCE/ENLARGE-REDUCING and Enlarging Using 113 102108 111 166 148150 165 Xiv Machine Types Guide to Components Paper tray unit option Front coverPaper tray Lower right cover Bypass tray option for TypeVentilation hole Right side cover To copy onto A3, 11 × 17 paper Guide If the end of the sheet is curled Type Options Sheet finisher only for Type Type 2 and TypeSheet finisher Function List Based on Options Page Page Operation Panel Indicators Selection keys Operation switchShortcut keys Function keys Displays items which can be selected or specified Panel DisplayDisplays And Key Operations Copy initial display Common keys Function menu display Sample Display for Erasing the Center/Border Display Panel Layout Starting the Machine Turning On The PowerOperation switch right side of the op- eration panel Main power switch left side of the ma- chine Er key Turning Off The PowerWhen the Clear Modes/Energy Saver indicator is lit Press the operation switch to make the On indicator go off Changing Modes Inch versions Sizes And Weights Of Recommended OriginalsOriginals Metric version Inch version Sizes Difficult To DetectSizes detectable by the Auto Paper Select Metric version Document feeder Original Sizes And Scanning Area/Missing Image AreaExposure glass Recommended Paper Sizes And Types Copy Paper Reference Non-recommended Paper Paper Storage Used Toner TonerToner Storage Basics Set your originals Basic ProcedureMake sure that the machine is Copy mode Make sure that there are no previ- ous settings remaining Auto Reset Lower the platen cover or the doc- ument feeder Setting OriginalsSetting Originals On Exposure Glass Lift the platen cover or the docu Ment feeder Set the next original while Auto Feed indicator is lit Setting Originals Document Feeder Press the ↓Next key until DF Set- ting is displayed Using SADF, Mixed Sized, and Thin Paper modesSadf mode Press the Menu key Press the Exit key Mixed sizes modeSelect DF Setting with the keys, then press the Select key Press the Select key Originals as shown in the il Thin paper modeSelect Mixed Sizes with the keys, then press the Select key Align the rear and left edges Select Thin Paper with the keys, then press the Select key Basic Functions Adjusting Copy Image Density Enhanced Image Copy Press the Lighter or Darker key to adjust the image density Selecting Original Type Setting Dens. Orig. with the keys, then press the OK key Selecting Copy PaperAuto Paper Select Manual Paper Select Make sure that the Auto Auto Paper Select is selected Select the copy paper Select the paper tray by pressing the Paper or Machine Choose Reproduction RatiosAuto Reduce/Enlarge-Having Staple the optional 1000-sheet finish- er required SORT/STACK/STAPLESort Stack ⇒ P.144 y Removing Punch Waste Sort Rotate Sort Shift Sort Sort-Sorting Into Sets 123, 123 Set the next original, then press the Start key To make punch holes, press the Punch keyMake sure that on is selected, then press the OK key Set the original, then press the Start key Shift Stack optional finisher re- quired Stack-Stacking Together All Copies Of a Page 111, 222Rotate Stack Shift Stack Rotate Stack Then, press the OK key Press the Sorter key until Stack indicator bottom is litMake sure that on is selected Staple A4KL B5K B5KL Sheet finisher Press the OK key Select one of four stapling posi- tions Press the Yes key Press the Clear/Stop keyPress the No key Press the Start key Copying from the Bypass Tray Adjust the guides to copy paper size When copying onto non-standard size copy paper Set your originals, then press the Start key Make sure the k indicator is selectedPress the # key Press the Ppr. Size key Press the ↓Next key until your desired size is displayed Press the # key Press the Ppr. Type key When copying onto OHP transparencies or thick paper Set your originals and press the Start key Deleting a Program PROGRAM-STORING Your Copy Settings in MemoryStoring Your Settings Storing Your Settings Press the Delete key Deleting a Program Recalling a Program User Codes Reset the previous originals. Then, press the Start keyOther Functions Energy Saver Mode-Saving Energy Original Beeper Auto Start-Entering Copy Job Settings During Warm-up Period Original → Copy paper Ratio % Size Press the Enlarge or Reduce key to select a ratio Enter the desired reproduction ratios with the o or n key ZOOM-REDUCING and Enlarging in 1 % StepsPress the Zoom key Enter the ratio Set your originals, then press the Start key Metric version Mm steps Inch version 99.9 Steps Copying Horizontal % Vertical % ND2C0104 Enter the desired margin width with the Number keys Margin ADJUSTMENT-ADJUSTING the MarginSelect Left left margin or Right right margin with the keys ND2C0101 Border Erase CenterErase Border Center Press the Border key Select the part to be erasedPress the Center key Set your originals, then press the Start key Duplex unit COMBINE-COMBINING Originals Into ONE CopyPages→1-sided Pages→booklet COMBINE-COMBINING Originals Into ONE Copy Press the ↓Next key until the Combine is displayed Making a booklet Book → 1-Sided Is displayed Without the optional documentFeeder Press the ↓Next key until Series Press the ↓Next key until Series is displayed Sided OriginalsSided→1-Sided-Making Select Series with the keys Book → 2-sided DUPLEX-MAKING TWO-SIDED CopiesSided → 2-sided Originals and copy direction Top Specifying Orientation of Bound Originals Original Copy paper When setting a stack of originals in the document feeder Front Cover-Copying Or COVER/PAPER DESIGNATE-ADDING or Inserting SheetsAdding a Front Cover Press the Menu key Press the Both key Both Covers-Copying Or Adding Front And BackPress the ↓Next key until Cover Ppr. Des. is displayed Press the Exit key Press the Ppr. Des. key Press the ↓Next key until OHP Slip Sheet is displayed OHP Slip SHEET-COPYING or Inserting Slip Sheet OHP Slip SHEET-COPYING or Inserting Slip Sheet Press the ↓Next key until Posi- tive/Negative is displayed POSITIVE/NEGATIVE-COPYING in Complementaly ColorsPress the Menu key Press the Select key Double Copies-Copying The Image Twice On One Image REPEAT-REPEATING AN ImageDouble Copies Image Repeat Press the ↓Next key until Image Repeat is displayed Image Repeat-Repeating An Image Over The Entire Copy Set your original, then press the Start key Original 51/2 × 81/2K/Copy× 81/2L/Copy paper 81/2 × 11K Press the ↓Next key until Image Recalling The Stored Images Storing The ImagesDeleting The Stored Images Printing a List Of The Stored Images Press the ↓Next key until Archive File is displayed Storing The Images OK key Select the type of originals with the keys. Then, press You can delete images already stored Deleting The Stored Images Keys Printing a List Of The Stored Images Enter the number of copies with the Number keys Recalling The Stored ImagesSelect the desired file number With the keys Following shows the combinations of functions Combination Chart Ìíä Ììí Message If Your Machine does not Operate AS YOU Want Display Features If YOU Cannot Make Clear Copies ⇒ P.37 Adjusting Copy Im Age Density 114 Jammed Staples If YOU Cannot Make Copies AS YOU Want Originals Adjust Image Originals Into One Copy Combine Duplex Square the paper and set it in the tray Loading Paper Capacity Tray Loading Paper In The Large 121 Adding Toner 122 123 Clearing Misfeeds 125 When D is lit When E is lit When R is lit 129 When P is lit When Z is lit Fasten the fences with screws Adjust the back fence to the new paper sizeChanging the Paper Size To adjust the paper size Sheet Finisher Adding Staples 135 136 137 138 Removing Jammed Staples 140 141 142 143 Pull out the punch waste box and remove punch waste Reinstall the punch waste box Enter 2 with the Number key Accessing the User Tools Copy Features Ìéç Ìéæ Ìéå User Tools Menu Copy Features Ìéä Ìèí General Features 1/4 Ìèì General Features Ìèê Ìèé Ìèè Adjust Image 1/2 Ìèç Ìèæ Adjust Image 2/2 Ìèå Ìèä Ìçí Input/Output 1/2 Ìçì Ìçë Input/Output 2/2 Ìçê Shortcut Keys DOS and Donts Remarks Environments to avoid Where to PUT Your MachineMachine Environment Optimum environmental conditions Power Connection Access To Machine Cleaning the machine Cleaning The Platen CoverCleaning The Document Feeder Cleaning The Exposure Glass 170 Mainframe Copying speed Type 1 and Type Copy paper weightNon-reproduction area First copy time Copy paper capacity Reproduction ratioContinuous copying count Space for main frame W × D Power consumptionDimensions W × D × H up to exposure glass Noise Emission Weight Document Feeder Option Paper capacity Paper Tray Unit OptionAvailable paper size Number of bins Available paper size Internal Tray 2 1 BIN Tray Option Sheet Finisher Option 180 181 Paper size 3 holes version Punch KIT OptionPaper size 2 holes version Large Capacity Tray LCT Option Duplex Unit Option Power consumption Max Approx kg, 6.7 lb Bypass Tray Option Memory capacity Additional functions MB Copier Memory Unit Electric Sort KIT Option Additional function Copier Hard Disk Image Enhance KITOriginals scanned Originals stored for Archive File function Ìæä Numerics Ìçæ Ìäí Means Power ON. c means Stand by Errata UE USA A2318607 FAX Option Type Page Page Energy Saving Information Iii Function MAP Info Table of Contents Vii Substitute Reception 103 Viii 112 109110 111 166 159161 164 234 223225 226 Xii Exposure Glass Guide to ComponentsFront View Document Feeder ADF / Platen Internal Tray Cover Optional Upper Tray Operation SwitchRear View Optional Handset Guide to Components Operation Panel Features Programmed by Default User Tools/Counter key Speed Dial keyOn Hook Dial key Program key Original Type key Interrupt keyStart key Clear/Stop key Main power switch Turning On The PowerPower switches Operation switch Make the On indicator go off Turning Off The PowerTurn off the operation switch to Limitation Switching Between Copy Mode and FAX Mode Memory Transmission Immediate Transmission Reading the DisplayStandby Display Communication Display Instructions and Requests Questions Selections Status Display Prompts Useful Functions Automatic Power Reception FunctionDual Access Personal Code Access Useful Functions Originals Unsuitable for the Document Feeder ADF Acceptable Types of OriginalsAcceptable Original Sizes Inch Version Original Sizes Difficult to Detect Exposure glass Paper Size and Scanned AreaDocument Feeder ADF If the Machine Cannot Detect the Size of Your Original Maximum Scan Area Inals HOW to SET AN Original How to set A4, A5 and B5 size originals How to set A4, B4, A3, LT, LG and DLT size originals Reference Setting Originals Document Feeder ADFBound Original Page Order Close the Document Feeder ADF Feeder ADF face up Scanning In Mixed Sized Originals When the Selected Output Tray Becomes Full When the Finisher is Installed Overview Overview Set the original Make sure that the Memory Transmission indicator is litMode key Memory Transmission Press the Start key Start key Reference Broadcasting Sequence Sending a Fax Message ImmediatelyChecking the Transmission Result Automatic Redial Batch Transmission ECM Error Correction ModeBroadcasting Checking Progress If Memory Runs Out While Storing an Original Parallel Memory Transmission Memory Storage Report Communication Failure Report Transmission Result Report Memory Transmission Press Info Canceling a Memory TransmissionPress the Clear/Stop key Press Exit Press Yes Set your original Check that the Immediate Trans- mission indicator is litImmediate Transmission If the Connection Could Not Be Made Cancel then OKTransmission Result Report Immediate Transmission Modes/Energy Saver key and return Set your original and select any scan settings you requireOn-hook Dial Press the On Hook Dial key Pick up the external telephone Manual Dial Er key Canceling a TransmissionCanceling a Transmission After You Have Pressed Start Key Press the Clear Modes/Energy Sav Resolution Scan Settings Text·Photo Text Default SettingOriginal Type Image Density Contrast Manual Image Density Mixing Scan Settings in a Multiple Page OriginalWhen Setting Originals on the Exposure Auto Image Density When Setting Originals in the Document Feeder ADF Which line is used for G3 transmissions? To Switch to G4To Switch to G3 Changing Line Type Auto Identification Quick Dials DialingNumber Keys Number keys Pause Restrictions When Dialing with the Number Keys Subaddress Isdn option required Sending Tonal Signals by Isdn Isdn Option RequiredTone Quick Dial Quick DialsChain Dial Example Press the Speed Dial key Speed DialsTelephone Directory −Prev. or ↓Next GroupsPreparation Press Tel.Dir Optional Group Dial Press the Pause/Redial key RedialEnter an Optional Group number with the number keys Code for the number you wish to redial e.g Press the F5 key Transmission FeaturesID Transmission Code SUB Jbig Transmission Code PWD Display During Reception Reception ResolutionImmediate Reception Memory Reception Screening messages from anonymous senders When an RTI or CSI is ReceivedSubstitute Reception Free Receiving a Fax in Telephone Mode Selecting the Reception ModeFax Mode Auto Reception Mode Telephone Mode Transfer Station Reception FunctionsTransfer Station Requesting Party Sending the Transfer Result Report Transfer Result ReportCode SEP Enter the function number for Sepp on the number keys Default ID Polling Reception Press OK Press Exit Jbig Reception Center Mark Printing FunctionsPrint Completion Beep Checkered Mark Sided Printing Multi-copy Reception Degree Rotation Printing Two In One Image Rotation Reduction Reverse Order Printing Priority Table When There is No Paper of the Correct SizeTSI Print CIL/TID Print Received Image Size Out Of Paper Display Message Just Size Printing Having Incoming Messages Printed on Paper From Bypass Tray Advanced Transmission Features ⇒ P.208 Date/Time Send Later Dial and press the Start key Press OK ID Override Default IDConfidential Transmission Press the or keys to turn Default ID on and press OK Default ID Enter a Personal Code function number with the number keys Personal Code Transmission Personal Code Transmission Sending AN Auto Document Sending AN Auto Document Sided Transmission DOUBLE-SIDED Transmission Sided Transmission DOUBLE-SIDED Transmission Book FAX Bound Original Page Order Choosing the Area to be Scanned Yourself Irregular Scan Area Choosing the Area to be Scanned Yourself Irregular Scan Area Enter the deadline with the num- ber keys Transmission Deadline TRD Transmission Deadline TRD Override ID Polling Transmission Default ID Polling TransmissionPolling Transmission Free Polling Transmission Press the or key to select ID Override and press OK Press the or key to select Default ID and press OKEnter the Polling TX function number with the number keys Polling Transmission Clear Report Polling Transmission Enter the Polling RX function number with the number keys Default ID Polling Reception Free Polling ReceptionPolling Reception Override ID Polling Reception Polling Result Report Press the or key to select the Default ID and press OKPolling Reserve Report Transfer Request Enter one or more End Receivers Enter a Transfer StationsPress Recv. Stn Speed Dial Specifying an End ReceiverGroup Dial Quick Dial Auto Reduction Transmission OptionsTTI Transmit Terminal Identification Print Label Insertion 100 Selecting Transmission Options for a SingleID Transmission 101 Press the or key to switch Auto Reduction on or off 102 103 Checking and Canceling Transmission Files 104 Printing a File 105 Checking and Editing a File Enter the transmission time 4 digits with the number keys 106 Stop key 107Enter the start time with the number keys 108 109 Printing a List of Files in Memory Print TX File List Press Info Press −Prev. or ↓Next to scroll through the list Checking the Transmission Result TX Status110 Press −Prev. or ↓Next to scroll through the messages Checking the Reception Result RX Status111 112 Printing a Confidential Message 113 Confidential File Report 114 Printing a File Received with Memory Lock 115 Press the or key to select the format you want to print Printing the TCR116 Enter the Print TCR function number with the number keys 117 Usage is displayed. When you have finished, press OKDisplaying the Memory Status 118 119 When Toner Runs OUT 120 Error Messages and Their Meanings 121 Solving Problems 122 123 IndicatorsWhen the Receive File Indicator is Lit or Flashing 124 When the Confidential File Indicator is LitWhen the Fax key is Lit in Red 125 When AN Error Report is Printed 126 When Power is Turned OFF or Fails Accessing the User Tools Press the User Tools/Counter key Exiting User Tool mode128 129 REGISTER/DELETE MenuRegistering Quick Dials Press OK to register the new set- ting Enter a fax number using the number keys130 Press Name 131 Enter the number of the Fax modeDeleting Quick Dials Quick Dial List 132 Quick Dial Key and Function Key Label Dial label 133 Non-transparent label paper 134 Transparent label paper 135 Registering Groups 136 Press OK to register the Group Deleting GroupsGroup Dial list 137 Press the Quick Dial key whose Group you wish to delete 138 139 Registering Optional Groups Mode 140Number Fax Enter Press OK to store the information you have just entered 141 142 Checking the Contents of Optional GroupsDeleting Optional Groups Press Yes to delete the Optional Group Registering Speed Dials143 144 145 Deleting Speed DialsSpeed Dial list 146 147 Storing Keystroke Programs 148 Press Feature Press OK Press Name Using a Keystroke ProgramKeystroke program list 149 Press the OK key then the Start key 150 151 Registering Auto Documents Enter the Auto Document name 152 153 Deleting an Auto DocumentAuto Document list Enter the number of the Fax Press Yes Registering Irregular Area154 Reference 155Press Area 1 or Area Press Vert Press Horiz Enter a length using the number keys and press OKDeleting an Irregular Area 156 157 158 REPORTS/LISTS 159 Initial Setup TXEnter a function number using Number keys 160 Transmission Mode ExampleResolution Example 161 Initial Setup RXChange the setting with the and keys and press OK 162 Reception Mode ExampleTo set the Bypass Paper Size Checkered Mark Example Press Horiz 163 Assigning User Function Keys Storing/Editing the Contents of a User Function Key 165 Using a User Function Registering Personal Codes KEY Operator SettingsEnter the function number for Key Op. Settings using Personal Codes Number keys and press the # Enter key within 3 seconds Enter the name Enter a Personal Code using the number keys167 Name Deleting a Personal Code168 Press OK to register the code 169 Personal Code Access Press PrevMenu twice Printing the Personal Code ListEnter the number for Personal Code using the number keys 170 171 ECM Press PrevMenu Press the User Tools/Counter key Memory Lock172 173 Multistep Transfer 174 Specify a Transfer Station Forwarding175 176 Registering Forwarding Stations 177 Deleting a Forwarding Station 178 Registering Specific Senders Forwarding Register an RTI or CSI of a sender Press OK 179Press RTI/CSI Press Receiver Deleting a Specific Sender Forwarding180 181 Specified Sender/Forwarding Station list 182 Special Senders to Treat Differently Special RX Nos 183 Registering Specific Senders Special X Nos Enter an RTI or CSI of a sender and press OK 184 Sided Printing Reverse PrintingMulti-copy Tray Select 186 Deleting a Specific Sender 187 Specified Sender List 188 CancelAuthorized Reception Reference Press RTI/CSI Programming Specified Senders189 190 Deleting a Specific Sender Authorized Reception 191 Sender/Authorized Reception List Monitor Volume 193 RTI/TTI Enter the number of the Fax Enter an RTI and press OK 194 Enter a TTI and press OK Registering The Economy Transmission Time195 Press TTI Confidential ID ID CodePolling ID Memory Lock ID 197 Enter the function number for ID Code using the number keys 198 G3 Analog Line 199 G3 Digital Line 200 G4 Digital Line 201 Press PrevMenu 202 203 Switches and BitsChanging the User Parameters User Parameter List 204 205 206 How to Specify a User Parameter 207 Printing the User Parameter List 208 Date/Time 209 Summer TimeCounters Pages, press OK Auto ResetWhen you have checked the total 210 Select the interval with Keys. Then press OK key RDS Remote Diagnostic SystemPaper Feed Selection 211 212 Keys Entering and Modifying TextAvailable Characters Entering symbols How To Enter TextNot using a wild card Using a wild card 215 Entering numbersDeleting characters 216 217 Connecting The Telephone LineWhere to connect the machine When using a modular type connector 218 Connecting The Machine To The IsdnConnecting The Optional External Telephone 219 Adjusting the handset bell volumeSelecting The Line Type Pull out the cartridge Replacing the Stamp Cartridge220 Replace the stamp cover until it clicks Stamp Cover Layout221 Set a new cartridge 222 Memory Capacity Fax Feature Expander and Hard DiskExtended Features Optional Equipment 224 Isdn Unit Isdn Option TypeStamp FAX Stamp Type Duplex Unit AD340 225 SpecificationsPower Consumption 226 Advanced Transmission FeaturesFunction List Deadline TRD 227 228 Communication Information 229 User Tools REPORTS/LISTS 230 231 Settings 193 RTI/TTI 232 233 234 Index 235 236 237 FAX Option Type 450 Operating Instructions