Ricoh 340 manual Registering Groups, 135

REGISTER/DELETE MENU

Registering Groups

If you send the same message to sev- eral destinations at the same time on a regular basis, program these destina- tion numbers as a Group. This allows you to dial these destinations with a single key press.

Use these steps to program a new Group or to edit or overwrite an exist- ing Group.

You can register the following items in a Group:

•Destination fax numbers (up to 200 numbers for each group, up to 254 digits for each number)

•Group name (up to 20 characters)

You can enter destination numbers with Quick Dial keys, Speed Dials, or the number keys.

Important

❒It is recommend that you print the Group Dial list and keep it when

you register or change destina- tions. ⇒ P.158 “REPORTS/LISTS”

Limitation

❒The maximum number of Groups you can register is 9.

❒The maximum number of destina- tion you can register in a Group is 200. This 200 can be composed of up to 55 Quick Dial numbers, 100 Speed Dial numbers and 98 num- bers entered directly with the number keys. The maximum num- ber of the destination you can reg- ister in all group is 255.

❒The number of destinations that can be registered with the number keys depends on how the machine is used. You can register up to 99 destinations for all the Groups.

❒If you register a Group with the number keys when a file is waiting to be transmitted, a message is shown. You sometimes cannot reg- ister any more destinations even when the number of specified des- tinations is 99 or less. This is be- cause a fax number is stored in memory for the file to be transmit- ted. When the transmission is com- pleted and the fax number is deleted, you can register the Group.

❒When a lot of destinations are reg- istered in a Group using number keys, you sometimes cannot enter a destination for a Memory Trans- mission with the number keys.

❒When a registered group is being used for a standby Memory Trans- mission, the message “This desti-

nation is in use for standby
transmission file. Please modify/
delete after transmission” is	7
shown and you cannot change des-

tinations for this Group.

A Make sure that the machine is in

Facsimile mode and the standby display is shown.

Note

❒If the standby display is not shown, press the {Fax} key.

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