Sending a Fax Message Immediately, Automatic Redial | Ricoh 340

SENDING A FAX MESSAGE

the other end is shown on the dis- play.

2 Reference

P.193 “RTI/TTI”

After transmission, the machine will return to standby mode.

-Sending a Fax Message Immediately

To send a fax message immediately, use Immediate Transmission. If you have just set up an original for broad- casting, Immediate Transmission will interrupt the current communication.

If there are files queued in addition to the file being currently sent, your original is not be sent until the queued files have been sent.

-Checking the Transmission Result

•Turn the Transmission Result Re- port on if you want a report to be

printed after every successful transmission. ⇒ P.24 “MEMORY TRANSMISSION”

If you leave the Transmission Re- sult Report off, the report will not be printed after every transmis- sion. However, should a transmis- sion fail, a Communication Failure Report will be printed instead.

•If you turn the Transmission Re- sult Report (Memory Transmis- sion) off, the Error Report will be printed when the communication on fails.

•You can also check the transmis-

sion result by examining the TCR.

⇒ P.116 “PRINTING THE TCR”

You can either print or scroll through the TCR on the display. ⇒ P.110 “CHECKING THE TRANS-

MISSION RESULT (TX STATUS)”

-Automatic Redial

If a fax message could not be trans- mitted because the line was busy or an error occurred during transmis- sion, redialing is done 4 times at 5 minutes intervals (these figures vary according to which country you are in).

If redialing fails after four redials, the machine cancels the transmission and prints the Transmission Result Report or Communication Failure Report. ⇒ P.29 “Transmission Result Report (Memory Transmission)”, P.29 “Com- munication Failure Report”, P.126

“WHEN POWER IS TURNED OFF OR FAILS”

-Broadcasting Sequence

If you dial several destinations for the same message (Broadcasting) the messages are sent in the order in which they were dialed. If the fax message could not be transmitted, the machine redials that destination after the last destination specified for Broadcasting. For example, if you

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Ricoh 340 Sending a Fax Message Immediately, Checking the Transmission Result, Automatic Redial, Broadcasting Sequence

Contents

340/350/450 Introduction HOW to Read this Manual Symbols Table of Contents When using as a facsimile System Settings this manualWhen using as a copier Manuals for this Machine Machine Types Copy Mode Additional Functions Provided by Optional Memory UnitsCopier hard disk Image enhance kit Options for Memory Expansion MB memory card Facsimile Mode OptionDpi high resolution card Fax hard disk Modes Changing Modes MULTI-ACCESS Multi-accessing example Mission Immedi Ate Trans Memory Recep Tion Interrupt key Copy Mode Changing To Copy ModeInterrupt Copying To Make Urgently Needed Copies When Print Priority = Interleave Copying And Multi-accessingWhen Print Priority = Fax or Dis- play default Reset the previous original. B Press the Start key Printing a Received Fax FAX ModeChanging To Facsimile Mode Printing a received fax in a hurry Sending a fax while copying Sending a FaxFax Complete the usual Operations For sending a fax, then press While outputting copy Keys for User Tools System Settings Panel DisplayKeys Cursor keys Accessing the User Tools System Settings Enter 1 with the Number keys ⇒ P.19 Settings You Can Change With The User Tools Exiting from User Tools User Tools Menu System Settings Settings YOU can Change with the User Tools System Settings 1 System Settings 2/6 Default 15 minutes System Settings 3/6 See Changing The Paper Size in the Copy Reference System Settings 4/6 ⇒ P.6 Multi-Access System Settings 5/6 System Settings 6/6 Default ADF External Tray Index Means Power ON. c means Stand by 340/350/450 Operating Instructions Copy Reference Introduction Safety Information Safety During OperationExamples Of Indications Page Iii Page Page Low Pwr. Shift Time Auto Off TimerEnergy Star Duplex Priority Vii What YOU can do with this Machine Copy Mode 12 11 RR Rrrr Basics Preset REDUCE/ENLARGE-REDUCING and Enlarging Using 111 102108 113 165 148150 166 Xiv Machine Types Guide to Components Front cover Paper trayPaper tray unit option Right side cover Bypass tray option for TypeVentilation hole Lower right cover Guide To copy onto A3, 11 × 17 paper If the end of the sheet is curled Options Type Type 2 and Type Sheet finisherSheet finisher only for Type Function List Based on Options Page Page Indicators Operation Panel Function keys Operation switchShortcut keys Selection keys Copy initial display Panel DisplayDisplays And Key Operations Displays items which can be selected or specified Function menu display Common keys Display Panel Layout Sample Display for Erasing the Center/Border Main power switch left side of the ma- chine Turning On The PowerOperation switch right side of the op- eration panel Starting the Machine Press the operation switch to make the On indicator go off Turning Off The PowerWhen the Clear Modes/Energy Saver indicator is lit Er key Changing Modes Metric version Sizes And Weights Of Recommended OriginalsOriginals Inch versions Sizes Difficult To Detect Sizes detectable by the Auto Paper Select Metric versionInch version Original Sizes And Scanning Area/Missing Image Area Exposure glassDocument feeder Copy Paper Recommended Paper Sizes And Types Reference Non-recommended Paper Paper Storage Toner Toner StorageUsed Toner Basics Make sure that there are no previ- ous settings remaining Basic ProcedureMake sure that the machine is Copy mode Set your originals Auto Reset Lift the platen cover or the docu Ment feeder Setting OriginalsSetting Originals On Exposure Glass Lower the platen cover or the doc- ument feeder Setting Originals Document Feeder Set the next original while Auto Feed indicator is lit Press the Menu key Using SADF, Mixed Sized, and Thin Paper modesSadf mode Press the ↓Next key until DF Set- ting is displayed Press the Select key Mixed sizes modeSelect DF Setting with the keys, then press the Select key Press the Exit key Align the rear and left edges Thin paper modeSelect Mixed Sizes with the keys, then press the Select key Originals as shown in the il Select Thin Paper with the keys, then press the Select key Adjusting Copy Image Density Basic Functions Press the Lighter or Darker key to adjust the image density Enhanced Image Copy Selecting Original Type Setting Manual Paper Select Selecting Copy PaperAuto Paper Select Dens. Orig. with the keys, then press the OK key Select the copy paper Make sure that the Auto Auto Paper Select is selected Machine Choose Reproduction Ratios Auto Reduce/Enlarge-HavingSelect the paper tray by pressing the Paper or Stack SORT/STACK/STAPLESort Staple the optional 1000-sheet finish- er required ⇒ P.144 y Removing Punch Waste Sort-Sorting Into Sets 123, 123 Sort Rotate Sort Shift Sort Set the original, then press the Start key To make punch holes, press the Punch keyMake sure that on is selected, then press the OK key Set the next original, then press the Start key Rotate Stack Stack-Stacking Together All Copies Of a Page 111, 222Rotate Stack Shift Stack Shift Stack optional finisher re- quired Press the Sorter key until Stack indicator bottom is lit Make sure that on is selectedThen, press the OK key Staple A4KL B5K B5KL Sheet finisher Select one of four stapling posi- tions Press the OK key Press the Clear/Stop key Press the No keyPress the Yes key Press the Start key Adjust the guides to copy paper size Copying from the Bypass Tray When copying onto non-standard size copy paper Press the ↓Next key until your desired size is displayed Make sure the k indicator is selectedPress the # key Press the Ppr. Size key Set your originals, then press the Start key When copying onto OHP transparencies or thick paper Press the # key Press the Ppr. Type key Set your originals and press the Start key Storing Your Settings PROGRAM-STORING Your Copy Settings in MemoryStoring Your Settings Deleting a Program Deleting a Program Press the Delete key Recalling a Program Energy Saver Mode-Saving Energy Reset the previous originals. Then, press the Start keyOther Functions User Codes Auto Start-Entering Copy Job Settings During Warm-up Period Original Beeper Original → Copy paper Ratio % Size Press the Enlarge or Reduce key to select a ratio Enter the ratio ZOOM-REDUCING and Enlarging in 1 % StepsPress the Zoom key Enter the desired reproduction ratios with the o or n key Set your originals, then press the Start key Metric version Mm steps Inch version 99.9 Steps Copying Horizontal % Vertical % ND2C0104 Margin ADJUSTMENT-ADJUSTING the Margin Select Left left margin or Right right margin with the keysEnter the desired margin width with the Number keys ND2C0101 Center Erase CenterErase Border Border Select the part to be erased Press the Center keyPress the Border key Set your originals, then press the Start key Pages→booklet COMBINE-COMBINING Originals Into ONE CopyPages→1-sided Duplex unit COMBINE-COMBINING Originals Into ONE Copy Press the ↓Next key until the Combine is displayed Making a booklet Book → 1-Sided Press the ↓Next key until Series Without the optional documentFeeder Is displayed Select Series with the keys Sided OriginalsSided→1-Sided-Making Press the ↓Next key until Series is displayed DUPLEX-MAKING TWO-SIDED Copies Sided → 2-sidedBook → 2-sided Originals and copy direction Top Specifying Orientation of Bound Originals Original Copy paper When setting a stack of originals in the document feeder COVER/PAPER DESIGNATE-ADDING or Inserting Sheets Adding a Front CoverFront Cover-Copying Or Press the Menu key Both Covers-Copying Or Adding Front And Back Press the ↓Next key until Cover Ppr. Des. is displayedPress the Both key Press the Exit key Press the Ppr. Des. key OHP Slip SHEET-COPYING or Inserting Slip Sheet Press the ↓Next key until OHP Slip Sheet is displayed OHP Slip SHEET-COPYING or Inserting Slip Sheet POSITIVE/NEGATIVE-COPYING in Complementaly Colors Press the Menu key Press the Select keyPress the ↓Next key until Posi- tive/Negative is displayed Image Repeat Image REPEAT-REPEATING AN ImageDouble Copies Double Copies-Copying The Image Twice On One Image Repeat-Repeating An Image Over The Entire Copy Press the ↓Next key until Image Repeat is displayed Press the ↓Next key until Image Original 51/2 × 81/2K/Copy× 81/2L/Copy paper 81/2 × 11K Set your original, then press the Start key Printing a List Of The Stored Images Storing The ImagesDeleting The Stored Images Recalling The Stored Images Storing The Images Press the ↓Next key until Archive File is displayed Select the type of originals with the keys. Then, press OK key Deleting The Stored Images You can delete images already stored Printing a List Of The Stored Images Keys With the keys Recalling The Stored ImagesSelect the desired file number Enter the number of copies with the Number keys Combination Chart Following shows the combinations of functions Ìíä Ììí If Your Machine does not Operate AS YOU Want Message Features Display ⇒ P.37 Adjusting Copy Im Age Density If YOU Cannot Make Clear Copies 114 If YOU Cannot Make Copies AS YOU Want Jammed Staples Adjust Image Originals Combine Originals Into One Copy Duplex Loading Paper Square the paper and set it in the tray Loading Paper In The Large Capacity Tray Adding Toner 121 122 123 Clearing Misfeeds 125 When D is lit When E is lit When R is lit 129 When P is lit When Z is lit Adjust the back fence to the new paper size Changing the Paper SizeFasten the fences with screws To adjust the paper size Adding Staples Sheet Finisher 135 136 137 138 Removing Jammed Staples 140 141 142 143 Reinstall the punch waste box Pull out the punch waste box and remove punch waste Accessing the User Tools Copy Features Enter 2 with the Number key Ìéç Ìéæ User Tools Menu Copy Features Ìéå Ìéä General Features 1/4 Ìèí Ìèì General Features Ìèê Ìèé Adjust Image 1/2 Ìèè Ìèç Adjust Image 2/2 Ìèæ Ìèå Ìèä Input/Output 1/2 Ìçí Ìçì Input/Output 2/2 Ìçë Ìçê Shortcut Keys Remarks DOS and Donts Optimum environmental conditions Where to PUT Your MachineMachine Environment Environments to avoid Power Connection Access To Machine Cleaning The Exposure Glass Cleaning The Platen CoverCleaning The Document Feeder Cleaning the machine 170 Mainframe First copy time Copy paper weightNon-reproduction area Copying speed Type 1 and Type Reproduction ratio Continuous copying countCopy paper capacity Power consumption Dimensions W × D × H up to exposure glassSpace for main frame W × D Weight Noise Emission Document Feeder Option Paper Tray Unit Option Available paper sizePaper capacity Internal Tray 2 1 BIN Tray Option Number of bins Available paper size Sheet Finisher Option 180 181 Punch KIT Option Paper size 2 holes versionPaper size 3 holes version Large Capacity Tray LCT Option Power consumption Max Duplex Unit Option Bypass Tray Option Approx kg, 6.7 lb MB Copier Memory Unit Electric Sort KIT Option Memory capacity Additional functions Originals stored for Archive File function Copier Hard Disk Image Enhance KITOriginals scanned Additional function Numerics Ìæä Ìçæ Ìäí Means Power ON. c means Stand by Errata UE USA A2318607 FAX Option Type Page Page Energy Saving Information Iii Function MAP Info Table of Contents Substitute Reception Vii Viii 103 111 109110 112 164 159161 166 226 223225 234 Xii Document Feeder ADF / Platen Internal Tray Cover Guide to ComponentsFront View Exposure Glass Optional Handset Operation SwitchRear View Optional Upper Tray Guide to Components Features Programmed by Default Operation Panel Program key Speed Dial keyOn Hook Dial key User Tools/Counter key Clear/Stop key Interrupt keyStart key Original Type key Operation switch Turning On The PowerPower switches Main power switch Turning Off The Power Turn off the operation switch toMake the On indicator go off Switching Between Copy Mode and FAX Mode Limitation Communication Display Reading the DisplayStandby Display Memory Transmission Immediate Transmission Display Prompts Instructions and Requests Questions Selections Status Personal Code Access Automatic Power Reception FunctionDual Access Useful Functions Useful Functions Acceptable Types of Originals Acceptable Original SizesOriginals Unsuitable for the Document Feeder ADF Original Sizes Difficult to Detect Inch Version Paper Size and Scanned Area Document Feeder ADFExposure glass Maximum Scan Area If the Machine Cannot Detect the Size of Your Original HOW to SET AN Original Inals How to set A4, B4, A3, LT, LG and DLT size originals How to set A4, A5 and B5 size originals Close the Document Feeder ADF Setting Originals Document Feeder ADFBound Original Page Order Reference Scanning In Mixed Sized Originals Feeder ADF face up When the Finisher is Installed When the Selected Output Tray Becomes Full Overview Overview Memory Transmission Make sure that the Memory Transmission indicator is litMode key Set the original Start key Reference Press the Start key Automatic Redial Sending a Fax Message ImmediatelyChecking the Transmission Result Broadcasting Sequence If Memory Runs Out While Storing an Original ECM Error Correction ModeBroadcasting Checking Progress Batch Transmission Memory Storage Report Parallel Memory Transmission Transmission Result Report Memory Transmission Communication Failure Report Canceling a Memory Transmission Press the Clear/Stop keyPress Info Press Yes Press Exit Check that the Immediate Trans- mission indicator is lit Immediate TransmissionSet your original Cancel then OK Transmission Result Report Immediate TransmissionIf the Connection Could Not Be Made Press the On Hook Dial key Set your original and select any scan settings you requireOn-hook Dial Modes/Energy Saver key and return Manual Dial Pick up the external telephone Press the Clear Modes/Energy Sav Canceling a TransmissionCanceling a Transmission After You Have Pressed Start Key Er key Scan Settings Resolution Image Density Contrast Text Default SettingOriginal Type Text·Photo Auto Image Density Mixing Scan Settings in a Multiple Page OriginalWhen Setting Originals on the Exposure Manual Image Density When Setting Originals in the Document Feeder ADF Changing Line Type To Switch to G4To Switch to G3 Which line is used for G3 transmissions? Auto Identification Number keys DialingNumber Keys Quick Dials Restrictions When Dialing with the Number Keys Pause Sending Tonal Signals by Isdn Isdn Option Required ToneSubaddress Isdn option required Example Quick DialsChain Dial Quick Dial Speed Dials Telephone DirectoryPress the Speed Dial key Press Tel.Dir GroupsPreparation −Prev. or ↓Next Optional Group Dial Redial Enter an Optional Group number with the number keysPress the Pause/Redial key Code for the number you wish to redial e.g Transmission Features ID TransmissionPress the F5 key Code SUB Code PWD Jbig Transmission Reception Resolution Immediate ReceptionDisplay During Reception Memory Reception When an RTI or CSI is Received Substitute ReceptionScreening messages from anonymous senders Free Telephone Mode Selecting the Reception ModeFax Mode Auto Reception Mode Receiving a Fax in Telephone Mode Requesting Party Reception FunctionsTransfer Station Transfer Station Transfer Result Report Code SEPSending the Transfer Result Report Default ID Polling Reception Enter the function number for Sepp on the number keys Jbig Reception Press OK Press Exit Checkered Mark Printing FunctionsPrint Completion Beep Center Mark Multi-copy Reception Sided Printing Degree Rotation Printing Image Rotation Two In One Reverse Order Printing Reduction CIL/TID Print When There is No Paper of the Correct SizeTSI Print Priority Table Received Image Size Just Size Printing Out Of Paper Display Message Having Incoming Messages Printed on Paper From Bypass Tray Advanced Transmission Features Send Later ⇒ P.208 Date/Time Press OK Dial and press the Start key Default ID Confidential TransmissionID Override Default ID Press the or keys to turn Default ID on and press OK Personal Code Transmission Enter a Personal Code function number with the number keys Personal Code Transmission Sending AN Auto Document Sending AN Auto Document Sided Transmission DOUBLE-SIDED Transmission Sided Transmission DOUBLE-SIDED Transmission Book FAX Bound Original Page Order Choosing the Area to be Scanned Yourself Irregular Scan Area Choosing the Area to be Scanned Yourself Irregular Scan Area Transmission Deadline TRD Enter the deadline with the num- ber keys Transmission Deadline TRD Free Polling Transmission Default ID Polling TransmissionPolling Transmission Override ID Polling Transmission Press the or key to select Default ID and press OK Enter the Polling TX function number with the number keysPress the or key to select ID Override and press OK Polling Transmission Clear Report Polling Transmission Override ID Polling Reception Default ID Polling Reception Free Polling ReceptionPolling Reception Enter the Polling RX function number with the number keys Press the or key to select the Default ID and press OK Polling Reserve ReportPolling Result Report Transfer Request Enter a Transfer Stations Press Recv. StnEnter one or more End Receivers Quick Dial Specifying an End ReceiverGroup Dial Speed Dial Label Insertion Transmission OptionsTTI Transmit Terminal Identification Print Auto Reduction Selecting Transmission Options for a Single ID Transmission100 Press the or key to switch Auto Reduction on or off 101 102 Checking and Canceling Transmission Files 103 Printing a File 104 Checking and Editing a File 105 106 Enter the transmission time 4 digits with the number keys 107 Enter the start time with the number keysStop key 108 Printing a List of Files in Memory Print TX File List 109 Checking the Transmission Result TX Status 110Press Info Press −Prev. or ↓Next to scroll through the list Checking the Reception Result RX Status 111Press −Prev. or ↓Next to scroll through the messages Printing a Confidential Message 112 Confidential File Report 113 Printing a File Received with Memory Lock 114 115 Enter the Print TCR function number with the number keys Printing the TCR116 Press the or key to select the format you want to print Usage is displayed. When you have finished, press OK Displaying the Memory Status117 118 When Toner Runs OUT 119 Error Messages and Their Meanings 120 Solving Problems 121 122 Indicators When the Receive File Indicator is Lit or Flashing123 When the Confidential File Indicator is Lit When the Fax key is Lit in Red124 When AN Error Report is Printed 125 When Power is Turned OFF or Fails 126 Accessing the User Tools Exiting User Tool mode 128Press the User Tools/Counter key REGISTER/DELETE Menu Registering Quick Dials129 Press Name Enter a fax number using the number keys130 Press OK to register the new set- ting Quick Dial List Enter the number of the Fax modeDeleting Quick Dials 131 Quick Dial Key and Function Key Label Dial label 132 Non-transparent label paper 133 Transparent label paper 134 Registering Groups 135 136 137 Deleting GroupsGroup Dial list Press OK to register the Group 138 Press the Quick Dial key whose Group you wish to delete Registering Optional Groups 139 Enter 140Number Fax Mode 141 Press OK to store the information you have just entered Checking the Contents of Optional Groups Deleting Optional Groups142 Registering Speed Dials 143Press Yes to delete the Optional Group 144 Deleting Speed Dials Speed Dial list145 146 Storing Keystroke Programs 147 Press Feature 148 149 Using a Keystroke ProgramKeystroke program list Press OK Press Name 150 Press the OK key then the Start key Registering Auto Documents 151 152 Enter the Auto Document name Deleting an Auto Document Auto Document list153 Registering Irregular Area 154Enter the number of the Fax Press Yes Press Vert 155Press Area 1 or Area Reference 156 Enter a length using the number keys and press OKDeleting an Irregular Area Press Horiz 157 REPORTS/LISTS 158 Initial Setup TX Enter a function number using Number keys159 Transmission Mode Example Resolution Example160 Initial Setup RX Change the setting with the and keys and press OK161 Checkered Mark Example Reception Mode ExampleTo set the Bypass Paper Size 162 163 Press Horiz Storing/Editing the Contents of a User Function Key Assigning User Function Keys Using a User Function 165 Personal Codes KEY Operator SettingsEnter the function number for Key Op. Settings using Registering Personal Codes Enter the name Enter a Personal Code using the number keys 167Number keys and press the # Enter key within 3 seconds Press OK to register the code Deleting a Personal Code168 Name Personal Code Access 169 170 Printing the Personal Code ListEnter the number for Personal Code using the number keys Press PrevMenu twice ECM 171 Memory Lock 172Press PrevMenu Press the User Tools/Counter key Multistep Transfer 173 174 Forwarding 175Specify a Transfer Station Registering Forwarding Stations 176 Deleting a Forwarding Station 177 Registering Specific Senders Forwarding 178 179 Press RTI/CSIRegister an RTI or CSI of a sender Press OK Deleting a Specific Sender Forwarding 180Press Receiver Specified Sender/Forwarding Station list 181 Special Senders to Treat Differently Special RX Nos 182 Registering Specific Senders Special X Nos 183 184 Enter an RTI or CSI of a sender and press OK Tray Select Reverse PrintingMulti-copy Sided Printing Deleting a Specific Sender 186 Specified Sender List 187 Cancel Authorized Reception188 Programming Specified Senders 189Reference Press RTI/CSI Deleting a Specific Sender Authorized Reception 190 Sender/Authorized Reception List 191 Monitor Volume RTI/TTI 193 194 Enter the number of the Fax Enter an RTI and press OK Press TTI Registering The Economy Transmission Time195 Enter a TTI and press OK Memory Lock ID ID CodePolling ID Confidential ID Enter the function number for ID Code using the number keys 197 G3 Analog Line 198 G3 Digital Line 199 G4 Digital Line 200 201 202 Press PrevMenu User Parameter List Switches and BitsChanging the User Parameters 203 204 205 How to Specify a User Parameter 206 Printing the User Parameter List 207 Date/Time 208 Summer Time Counters209 210 Auto ResetWhen you have checked the total Pages, press OK 211 RDS Remote Diagnostic SystemPaper Feed Selection Select the interval with Keys. Then press OK key 212 Entering and Modifying Text Available CharactersKeys Using a wild card How To Enter TextNot using a wild card Entering symbols Entering numbers Deleting characters215 216 When using a modular type connector Connecting The Telephone LineWhere to connect the machine 217 Connecting The Machine To The Isdn Connecting The Optional External Telephone218 Adjusting the handset bell volume Selecting The Line Type219 Replacing the Stamp Cartridge 220Pull out the cartridge Set a new cartridge Stamp Cover Layout221 Replace the stamp cover until it clicks 222 Optional Equipment Fax Feature Expander and Hard DiskExtended Features Memory Capacity Duplex Unit AD340 Isdn Unit Isdn Option TypeStamp FAX Stamp Type 224 Specifications Power Consumption225 Advanced Transmission Features Function List226 227 Deadline TRD Communication Information 228 User Tools 229 230 REPORTS/LISTS Settings 231 232 193 RTI/TTI 233 Index 234 235 236 237 FAX Option Type 450 Operating Instructions