Ricoh 340 manual Substitute Reception, Screening messages from anonymous senders

SUBSTITUTE RECEPTION

SUBSTITUTE RECEPTION

If any of the conditions listed below are met, the machine automatically switches to Memory Reception mode and stores messages in memory in- stead of printing them. This reception mode, in which a received fax mes- sage is stored in memory unprinted, is called Substitute Reception. Mes- sages received using Substitute Re- ception are automatically printed when the condition which caused the machine to use Substitute Reception is rectified. Substitute Reception takes place when:

•Paper runs out

•Toner runs out

•Paper is jammed

•The front or side cover is open

•A fax is received during a copy or print run

•When the delivery tray is full

Limitation

❒Reception may not take place if there is not enough free memory left.

Note

❒The Receive File indicator lights to let you know when message(s) have been received using Substi- tute Reception.

❒If free memory reaches 0 % during Substitute Reception, any further reception becomes impossible and the current communication is ter- minated.

Screening messages from anonymous senders

To help you screen out unwanted messages that may fill up your mem- ory, the machine can be programmed to only use Substitute Reception for messages that arrive with RTI/CSI 3 identification.

Two settings are available:

•“When RTI or CSI is received”

•“Free”

Note

❒The default setting is “When RTI or CSI is received”, i.e. only store messages when the RTI/CSI is

present. You can change this with the User Parameters. ⇒ P.203 “Changing the User Parameters”

❒Even if the sender does not have an RTI or CSI, the machine will still receive messages using Substitute Reception if:

•Paper becomes jammed while the power switch is on

•For some reason printing is not possible e.g., copy job is in progress

-When an RTI or CSI is Received

The machine switches to Substitute Reception only when the sender has programmed their RTI or CSI. If the power is switched off for more than an hour, all the messages received into memory are deleted. In such a case, the Power Failure Report or the TCR can be used to identify which

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