Facsimile Mode Option, Fax hard disk | Ricoh 340 specs

Facsimile Mode (Option)

You can send and receive fax messages in facsimile mode. Installation of option- al expansion memory allows more functions to be used, and more data to be stored.

Options for Memory Expansion

❖4 MB memory card

Provides a variety of memory-based functions including confidential recep- tion, envelope reception, and two-sided printing. Also increases the number of personal codes, groups, speed dials, files in memory, special stations, etc.

❖Fax hard disk

Increases memory capacity, allowing you to increase the number of transmit originals and receive images to be stored in memory.

❖400 dpi high resolution card

Allows sending/receiving in super fine mode. Also allows JBIG compression.

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Ricoh 340 Facsimile Mode Option, Options for Memory Expansion MB memory card, Fax hard disk, Dpi high resolution card

Contents

340/350/450 Introduction HOW to Read this Manual Symbols Table of Contents System Settings this manual When using as a copierWhen using as a facsimile Manuals for this Machine Machine Types Copier hard disk Image enhance kit Copy ModeAdditional Functions Provided by Optional Memory Units Facsimile Mode Option Dpi high resolution cardOptions for Memory Expansion MB memory card Fax hard disk Modes Changing Modes MULTI-ACCESS Multi-accessing example Mission Immedi Ate Trans Memory Recep Tion Interrupt key Interrupt Copying To Make Urgently Needed Copies Copy ModeChanging To Copy Mode Copying And Multi-accessing When Print Priority = Fax or Dis- play defaultWhen Print Priority = Interleave Reset the previous original. B Press the Start key FAX Mode Changing To Facsimile ModePrinting a Received Fax Printing a received fax in a hurry Sending a Fax FaxSending a fax while copying Complete the usual Operations For sending a fax, then press While outputting copy Keys Cursor keys Keys for User Tools System SettingsPanel Display Accessing the User Tools System Settings Enter 1 with the Number keys ⇒ P.19 Settings You Can Change With The User Tools Exiting from User Tools User Tools Menu System Settings Settings YOU can Change with the User Tools System Settings 1 System Settings 2/6 Default 15 minutes System Settings 3/6 See Changing The Paper Size in the Copy Reference System Settings 4/6 ⇒ P.6 Multi-Access System Settings 5/6 System Settings 6/6 Default ADF External Tray Index Means Power ON. c means Stand by 340/350/450 Operating Instructions Copy Reference Introduction Examples Of Indications Safety InformationSafety During Operation Page Iii Page Page Auto Off Timer Energy StarLow Pwr. Shift Time Duplex Priority Vii What YOU can do with this Machine Copy Mode 12 11 RR Rrrr Basics Preset REDUCE/ENLARGE-REDUCING and Enlarging Using 102 108111 113 148 150165 166 Xiv Machine Types Guide to Components Paper tray unit option Front coverPaper tray Bypass tray option for Type Ventilation holeRight side cover Lower right cover Guide To copy onto A3, 11 × 17 paper If the end of the sheet is curled Options Type Sheet finisher only for Type Type 2 and TypeSheet finisher Function List Based on Options Page Page Indicators Operation Panel Operation switch Shortcut keysFunction keys Selection keys Panel Display Displays And Key OperationsCopy initial display Displays items which can be selected or specified Function menu display Common keys Display Panel Layout Sample Display for Erasing the Center/Border Turning On The Power Operation switch right side of the op- eration panelMain power switch left side of the ma- chine Starting the Machine Turning Off The Power When the Clear Modes/Energy Saver indicator is litPress the operation switch to make the On indicator go off Er key Changing Modes Sizes And Weights Of Recommended Originals OriginalsMetric version Inch versions Inch version Sizes Difficult To DetectSizes detectable by the Auto Paper Select Metric version Document feeder Original Sizes And Scanning Area/Missing Image AreaExposure glass Copy Paper Recommended Paper Sizes And Types Reference Non-recommended Paper Paper Storage Used Toner TonerToner Storage Basics Basic Procedure Make sure that the machine is Copy modeMake sure that there are no previ- ous settings remaining Set your originals Auto Reset Setting Originals Setting Originals On Exposure GlassLift the platen cover or the docu Ment feeder Lower the platen cover or the doc- ument feeder Setting Originals Document Feeder Set the next original while Auto Feed indicator is lit Using SADF, Mixed Sized, and Thin Paper modes Sadf modePress the Menu key Press the ↓Next key until DF Set- ting is displayed Mixed sizes mode Select DF Setting with the keys, then press the Select keyPress the Select key Press the Exit key Thin paper mode Select Mixed Sizes with the keys, then press the Select keyAlign the rear and left edges Originals as shown in the il Select Thin Paper with the keys, then press the Select key Adjusting Copy Image Density Basic Functions Press the Lighter or Darker key to adjust the image density Enhanced Image Copy Selecting Original Type Setting Selecting Copy Paper Auto Paper SelectManual Paper Select Dens. Orig. with the keys, then press the OK key Select the copy paper Make sure that the Auto Auto Paper Select is selected Select the paper tray by pressing the Paper or Machine Choose Reproduction RatiosAuto Reduce/Enlarge-Having SORT/STACK/STAPLE SortStack Staple the optional 1000-sheet finish- er required ⇒ P.144 y Removing Punch Waste Sort-Sorting Into Sets 123, 123 Sort Rotate Sort Shift Sort To make punch holes, press the Punch key Make sure that on is selected, then press the OK keySet the original, then press the Start key Set the next original, then press the Start key Stack-Stacking Together All Copies Of a Page 111, 222 Rotate Stack Shift StackRotate Stack Shift Stack optional finisher re- quired Then, press the OK key Press the Sorter key until Stack indicator bottom is litMake sure that on is selected Staple A4KL B5K B5KL Sheet finisher Select one of four stapling posi- tions Press the OK key Press the Yes key Press the Clear/Stop keyPress the No key Press the Start key Adjust the guides to copy paper size Copying from the Bypass Tray When copying onto non-standard size copy paper Make sure the k indicator is selected Press the # key Press the Ppr. Size keyPress the ↓Next key until your desired size is displayed Set your originals, then press the Start key When copying onto OHP transparencies or thick paper Press the # key Press the Ppr. Type key Set your originals and press the Start key PROGRAM-STORING Your Copy Settings in Memory Storing Your SettingsStoring Your Settings Deleting a Program Deleting a Program Press the Delete key Recalling a Program Reset the previous originals. Then, press the Start key Other FunctionsEnergy Saver Mode-Saving Energy User Codes Auto Start-Entering Copy Job Settings During Warm-up Period Original Beeper Original → Copy paper Ratio % Size Press the Enlarge or Reduce key to select a ratio ZOOM-REDUCING and Enlarging in 1 % Steps Press the Zoom keyEnter the ratio Enter the desired reproduction ratios with the o or n key Set your originals, then press the Start key Metric version Mm steps Inch version 99.9 Steps Copying Horizontal % Vertical % ND2C0104 Enter the desired margin width with the Number keys Margin ADJUSTMENT-ADJUSTING the MarginSelect Left left margin or Right right margin with the keys ND2C0101 Erase Center Erase BorderCenter Border Press the Border key Select the part to be erasedPress the Center key Set your originals, then press the Start key COMBINE-COMBINING Originals Into ONE Copy Pages→1-sidedPages→booklet Duplex unit COMBINE-COMBINING Originals Into ONE Copy Press the ↓Next key until the Combine is displayed Making a booklet Book → 1-Sided Without the optional document FeederPress the ↓Next key until Series Is displayed Sided Originals Sided→1-Sided-MakingSelect Series with the keys Press the ↓Next key until Series is displayed Book → 2-sided DUPLEX-MAKING TWO-SIDED CopiesSided → 2-sided Originals and copy direction Top Specifying Orientation of Bound Originals Original Copy paper When setting a stack of originals in the document feeder Front Cover-Copying Or COVER/PAPER DESIGNATE-ADDING or Inserting SheetsAdding a Front Cover Press the Menu key Press the Both key Both Covers-Copying Or Adding Front And BackPress the ↓Next key until Cover Ppr. Des. is displayed Press the Exit key Press the Ppr. Des. key OHP Slip SHEET-COPYING or Inserting Slip Sheet Press the ↓Next key until OHP Slip Sheet is displayed OHP Slip SHEET-COPYING or Inserting Slip Sheet Press the ↓Next key until Posi- tive/Negative is displayed POSITIVE/NEGATIVE-COPYING in Complementaly ColorsPress the Menu key Press the Select key Image REPEAT-REPEATING AN Image Double CopiesImage Repeat Double Copies-Copying The Image Twice On One Image Repeat-Repeating An Image Over The Entire Copy Press the ↓Next key until Image Repeat is displayed Original 51/2 × 81/2K/Copy × 81/2L/Copy paper 81/2 × 11KPress the ↓Next key until Image Set your original, then press the Start key Storing The Images Deleting The Stored ImagesPrinting a List Of The Stored Images Recalling The Stored Images Storing The Images Press the ↓Next key until Archive File is displayed Select the type of originals with the keys. Then, press OK key Deleting The Stored Images You can delete images already stored Printing a List Of The Stored Images Keys Recalling The Stored Images Select the desired file numberWith the keys Enter the number of copies with the Number keys Combination Chart Following shows the combinations of functions Ìíä Ììí If Your Machine does not Operate AS YOU Want Message Features Display ⇒ P.37 Adjusting Copy Im Age Density If YOU Cannot Make Clear Copies 114 If YOU Cannot Make Copies AS YOU Want Jammed Staples Adjust Image Originals Combine Originals Into One Copy Duplex Loading Paper Square the paper and set it in the tray Loading Paper In The Large Capacity Tray Adding Toner 121 122 123 Clearing Misfeeds 125 When D is lit When E is lit When R is lit 129 When P is lit When Z is lit Fasten the fences with screws Adjust the back fence to the new paper sizeChanging the Paper Size To adjust the paper size Adding Staples Sheet Finisher 135 136 137 138 Removing Jammed Staples 140 141 142 143 Reinstall the punch waste box Pull out the punch waste box and remove punch waste Accessing the User Tools Copy Features Enter 2 with the Number key Ìéç Ìéæ User Tools Menu Copy Features Ìéå Ìéä General Features 1/4 Ìèí Ìèì General Features Ìèê Ìèé Adjust Image 1/2 Ìèè Ìèç Adjust Image 2/2 Ìèæ Ìèå Ìèä Input/Output 1/2 Ìçí Ìçì Input/Output 2/2 Ìçë Ìçê Shortcut Keys Remarks DOS and Donts Where to PUT Your Machine Machine EnvironmentOptimum environmental conditions Environments to avoid Power Connection Access To Machine Cleaning The Platen Cover Cleaning The Document FeederCleaning The Exposure Glass Cleaning the machine 170 Mainframe Copy paper weight Non-reproduction areaFirst copy time Copying speed Type 1 and Type Copy paper capacity Reproduction ratioContinuous copying count Space for main frame W × D Power consumptionDimensions W × D × H up to exposure glass Weight Noise Emission Document Feeder Option Paper capacity Paper Tray Unit OptionAvailable paper size Internal Tray 2 1 BIN Tray Option Number of bins Available paper size Sheet Finisher Option 180 181 Paper size 3 holes version Punch KIT OptionPaper size 2 holes version Large Capacity Tray LCT Option Power consumption Max Duplex Unit Option Bypass Tray Option Approx kg, 6.7 lb MB Copier Memory Unit Electric Sort KIT Option Memory capacity Additional functions Copier Hard Disk Image Enhance KIT Originals scannedOriginals stored for Archive File function Additional function Numerics Ìæä Ìçæ Ìäí Means Power ON. c means Stand by Errata UE USA A2318607 FAX Option Type Page Page Energy Saving Information Iii Function MAP Info Table of Contents Substitute Reception Vii Viii 103 109 110111 112 159 161164 166 223 225226 234 Xii Guide to Components Front ViewDocument Feeder ADF / Platen Internal Tray Cover Exposure Glass Operation Switch Rear ViewOptional Handset Optional Upper Tray Guide to Components Features Programmed by Default Operation Panel Speed Dial key On Hook Dial keyProgram key User Tools/Counter key Interrupt key Start keyClear/Stop key Original Type key Turning On The Power Power switchesOperation switch Main power switch Make the On indicator go off Turning Off The PowerTurn off the operation switch to Switching Between Copy Mode and FAX Mode Limitation Reading the Display Standby DisplayCommunication Display Memory Transmission Immediate Transmission Display Prompts Instructions and Requests Questions Selections Status Automatic Power Reception Function Dual AccessPersonal Code Access Useful Functions Useful Functions Originals Unsuitable for the Document Feeder ADF Acceptable Types of OriginalsAcceptable Original Sizes Original Sizes Difficult to Detect Inch Version Exposure glass Paper Size and Scanned AreaDocument Feeder ADF Maximum Scan Area If the Machine Cannot Detect the Size of Your Original HOW to SET AN Original Inals How to set A4, B4, A3, LT, LG and DLT size originals How to set A4, A5 and B5 size originals Setting Originals Document Feeder ADF Bound Original Page OrderClose the Document Feeder ADF Reference Scanning In Mixed Sized Originals Feeder ADF face up When the Finisher is Installed When the Selected Output Tray Becomes Full Overview Overview Make sure that the Memory Transmission indicator is lit Mode keyMemory Transmission Set the original Start key Reference Press the Start key Sending a Fax Message Immediately Checking the Transmission ResultAutomatic Redial Broadcasting Sequence ECM Error Correction Mode Broadcasting Checking ProgressIf Memory Runs Out While Storing an Original Batch Transmission Memory Storage Report Parallel Memory Transmission Transmission Result Report Memory Transmission Communication Failure Report Press Info Canceling a Memory TransmissionPress the Clear/Stop key Press Yes Press Exit Set your original Check that the Immediate Trans- mission indicator is litImmediate Transmission If the Connection Could Not Be Made Cancel then OKTransmission Result Report Immediate Transmission Set your original and select any scan settings you require On-hook DialPress the On Hook Dial key Modes/Energy Saver key and return Manual Dial Pick up the external telephone Canceling a Transmission Canceling a Transmission After You Have Pressed Start KeyPress the Clear Modes/Energy Sav Er key Scan Settings Resolution Text Default Setting Original TypeImage Density Contrast Text·Photo Mixing Scan Settings in a Multiple Page Original When Setting Originals on the ExposureAuto Image Density Manual Image Density When Setting Originals in the Document Feeder ADF To Switch to G4 To Switch to G3Changing Line Type Which line is used for G3 transmissions? Auto Identification Dialing Number KeysNumber keys Quick Dials Restrictions When Dialing with the Number Keys Pause Subaddress Isdn option required Sending Tonal Signals by Isdn Isdn Option RequiredTone Quick Dials Chain DialExample Quick Dial Press the Speed Dial key Speed DialsTelephone Directory Groups PreparationPress Tel.Dir −Prev. or ↓Next Optional Group Dial Press the Pause/Redial key RedialEnter an Optional Group number with the number keys Code for the number you wish to redial e.g Press the F5 key Transmission FeaturesID Transmission Code SUB Code PWD Jbig Transmission Display During Reception Reception ResolutionImmediate Reception Memory Reception Screening messages from anonymous senders When an RTI or CSI is ReceivedSubstitute Reception Free Selecting the Reception Mode Fax Mode Auto Reception ModeTelephone Mode Receiving a Fax in Telephone Mode Reception Functions Transfer StationRequesting Party Transfer Station Sending the Transfer Result Report Transfer Result ReportCode SEP Default ID Polling Reception Enter the function number for Sepp on the number keys Jbig Reception Press OK Press Exit Printing Functions Print Completion BeepCheckered Mark Center Mark Multi-copy Reception Sided Printing Degree Rotation Printing Image Rotation Two In One Reverse Order Printing Reduction When There is No Paper of the Correct Size TSI PrintCIL/TID Print Priority Table Received Image Size Just Size Printing Out Of Paper Display Message Having Incoming Messages Printed on Paper From Bypass Tray Advanced Transmission Features Send Later ⇒ P.208 Date/Time Press OK Dial and press the Start key ID Override Default IDConfidential Transmission Default ID Press the or keys to turn Default ID on and press OK Personal Code Transmission Enter a Personal Code function number with the number keys Personal Code Transmission Sending AN Auto Document Sending AN Auto Document Sided Transmission DOUBLE-SIDED Transmission Sided Transmission DOUBLE-SIDED Transmission Book FAX Bound Original Page Order Choosing the Area to be Scanned Yourself Irregular Scan Area Choosing the Area to be Scanned Yourself Irregular Scan Area Transmission Deadline TRD Enter the deadline with the num- ber keys Transmission Deadline TRD Default ID Polling Transmission Polling TransmissionFree Polling Transmission Override ID Polling Transmission Press the or key to select ID Override and press OK Press the or key to select Default ID and press OKEnter the Polling TX function number with the number keys Polling Transmission Clear Report Polling Transmission Default ID Polling Reception Free Polling Reception Polling ReceptionOverride ID Polling Reception Enter the Polling RX function number with the number keys Polling Result Report Press the or key to select the Default ID and press OKPolling Reserve Report Transfer Request Enter one or more End Receivers Enter a Transfer StationsPress Recv. Stn Specifying an End Receiver Group DialQuick Dial Speed Dial Transmission Options TTI Transmit Terminal Identification PrintLabel Insertion Auto Reduction 100 Selecting Transmission Options for a SingleID Transmission Press the or key to switch Auto Reduction on or off 101 102 Checking and Canceling Transmission Files 103 Printing a File 104 Checking and Editing a File 105 106 Enter the transmission time 4 digits with the number keys Stop key 107Enter the start time with the number keys 108 Printing a List of Files in Memory Print TX File List 109 Press Info Press −Prev. or ↓Next to scroll through the list Checking the Transmission Result TX Status110 Press −Prev. or ↓Next to scroll through the messages Checking the Reception Result RX Status111 Printing a Confidential Message 112 Confidential File Report 113 Printing a File Received with Memory Lock 114 115 Printing the TCR 116Enter the Print TCR function number with the number keys Press the or key to select the format you want to print 117 Usage is displayed. When you have finished, press OKDisplaying the Memory Status 118 When Toner Runs OUT 119 Error Messages and Their Meanings 120 Solving Problems 121 122 123 IndicatorsWhen the Receive File Indicator is Lit or Flashing 124 When the Confidential File Indicator is LitWhen the Fax key is Lit in Red When AN Error Report is Printed 125 When Power is Turned OFF or Fails 126 Accessing the User Tools Press the User Tools/Counter key Exiting User Tool mode128 129 REGISTER/DELETE MenuRegistering Quick Dials Enter a fax number using the number keys 130Press Name Press OK to register the new set- ting Enter the number of the Fax mode Deleting Quick DialsQuick Dial List 131 Quick Dial Key and Function Key Label Dial label 132 Non-transparent label paper 133 Transparent label paper 134 Registering Groups 135 136 Deleting Groups Group Dial list137 Press OK to register the Group 138 Press the Quick Dial key whose Group you wish to delete Registering Optional Groups 139 140 Number FaxEnter Mode 141 Press OK to store the information you have just entered 142 Checking the Contents of Optional GroupsDeleting Optional Groups Press Yes to delete the Optional Group Registering Speed Dials143 144 145 Deleting Speed DialsSpeed Dial list 146 Storing Keystroke Programs 147 Press Feature 148 Using a Keystroke Program Keystroke program list149 Press OK Press Name 150 Press the OK key then the Start key Registering Auto Documents 151 152 Enter the Auto Document name 153 Deleting an Auto DocumentAuto Document list Enter the number of the Fax Press Yes Registering Irregular Area154 155 Press Area 1 or AreaPress Vert Reference Enter a length using the number keys and press OK Deleting an Irregular Area156 Press Horiz 157 REPORTS/LISTS 158 159 Initial Setup TXEnter a function number using Number keys 160 Transmission Mode ExampleResolution Example 161 Initial Setup RXChange the setting with the and keys and press OK Reception Mode Example To set the Bypass Paper SizeCheckered Mark Example 162 163 Press Horiz Storing/Editing the Contents of a User Function Key Assigning User Function Keys Using a User Function 165 KEY Operator Settings Enter the function number for Key Op. Settings usingPersonal Codes Registering Personal Codes Number keys and press the # Enter key within 3 seconds Enter the name Enter a Personal Code using the number keys167 Deleting a Personal Code 168Press OK to register the code Name Personal Code Access 169 Printing the Personal Code List Enter the number for Personal Code using the number keys170 Press PrevMenu twice ECM 171 Press PrevMenu Press the User Tools/Counter key Memory Lock172 Multistep Transfer 173 174 Specify a Transfer Station Forwarding175 Registering Forwarding Stations 176 Deleting a Forwarding Station 177 Registering Specific Senders Forwarding 178 Register an RTI or CSI of a sender Press OK 179Press RTI/CSI Press Receiver Deleting a Specific Sender Forwarding180 Specified Sender/Forwarding Station list 181 Special Senders to Treat Differently Special RX Nos 182 Registering Specific Senders Special X Nos 183 184 Enter an RTI or CSI of a sender and press OK Reverse Printing Multi-copyTray Select Sided Printing Deleting a Specific Sender 186 Specified Sender List 187 188 CancelAuthorized Reception Reference Press RTI/CSI Programming Specified Senders189 Deleting a Specific Sender Authorized Reception 190 Sender/Authorized Reception List 191 Monitor Volume RTI/TTI 193 194 Enter the number of the Fax Enter an RTI and press OK Registering The Economy Transmission Time 195Press TTI Enter a TTI and press OK ID Code Polling IDMemory Lock ID Confidential ID Enter the function number for ID Code using the number keys 197 G3 Analog Line 198 G3 Digital Line 199 G4 Digital Line 200 201 202 Press PrevMenu Switches and Bits Changing the User ParametersUser Parameter List 203 204 205 How to Specify a User Parameter 206 Printing the User Parameter List 207 Date/Time 208 209 Summer TimeCounters Auto Reset When you have checked the total210 Pages, press OK RDS Remote Diagnostic System Paper Feed Selection211 Select the interval with Keys. Then press OK key 212 Keys Entering and Modifying TextAvailable Characters How To Enter Text Not using a wild cardUsing a wild card Entering symbols 215 Entering numbersDeleting characters 216 Connecting The Telephone Line Where to connect the machineWhen using a modular type connector 217 218 Connecting The Machine To The IsdnConnecting The Optional External Telephone 219 Adjusting the handset bell volumeSelecting The Line Type Pull out the cartridge Replacing the Stamp Cartridge220 Stamp Cover Layout 221Set a new cartridge Replace the stamp cover until it clicks 222 Fax Feature Expander and Hard Disk Extended FeaturesOptional Equipment Memory Capacity Isdn Unit Isdn Option Type Stamp FAX Stamp TypeDuplex Unit AD340 224 225 SpecificationsPower Consumption 226 Advanced Transmission FeaturesFunction List 227 Deadline TRD Communication Information 228 User Tools 229 230 REPORTS/LISTS Settings 231 232 193 RTI/TTI 233 Index 234 235 236 237 FAX Option Type 450 Operating Instructions