Advanced Transmission Features | Ricoh 340 guide

4.Advanced Transmission Features

OVERVIEW

Overview

This feature describes various options that you can choose when sending a fax message. The selections you make will only apply to the current fax message.

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Ricoh 340 manual Advanced Transmission Features

Contents

340/350/450 Introduction Symbols HOW to Read this Manual Table of Contents When using as a copier System Settings this manualWhen using as a facsimile Manuals for this Machine Machine Types Copier hard disk Image enhance kit Copy ModeAdditional Functions Provided by Optional Memory Units Dpi high resolution card Facsimile Mode OptionOptions for Memory Expansion MB memory card Fax hard disk Changing Modes Modes MULTI-ACCESS Multi-accessing example Mission Immedi Ate Trans Memory Recep Tion Interrupt key Interrupt Copying To Make Urgently Needed Copies Copy ModeChanging To Copy Mode When Print Priority = Fax or Dis- play default Copying And Multi-accessingWhen Print Priority = Interleave Reset the previous original. B Press the Start key Changing To Facsimile Mode FAX ModePrinting a Received Fax Printing a received fax in a hurry Fax Sending a FaxSending a fax while copying Complete the usual Operations For sending a fax, then press While outputting copy Keys Cursor keys Keys for User Tools System SettingsPanel Display Enter 1 with the Number keys Accessing the User Tools System Settings Exiting from User Tools ⇒ P.19 Settings You Can Change With The User Tools User Tools Menu System Settings System Settings 1 Settings YOU can Change with the User Tools Default 15 minutes System Settings 2/6 System Settings 3/6 See Changing The Paper Size in the Copy Reference System Settings 4/6 ⇒ P.6 Multi-Access System Settings 5/6 Default ADF External Tray System Settings 6/6 Index Means Power ON. c means Stand by 340/350/450 Operating Instructions Copy Reference Introduction Examples Of Indications Safety InformationSafety During Operation Page Iii Page Page Energy Star Auto Off TimerLow Pwr. Shift Time Duplex Priority Vii 12 11 What YOU can do with this Machine Copy Mode RR Rrrr Basics Preset REDUCE/ENLARGE-REDUCING and Enlarging Using 108 102111 113 150 148165 166 Xiv Machine Types Guide to Components Paper tray unit option Front coverPaper tray Ventilation hole Bypass tray option for TypeRight side cover Lower right cover To copy onto A3, 11 × 17 paper Guide If the end of the sheet is curled Type Options Sheet finisher only for Type Type 2 and TypeSheet finisher Function List Based on Options Page Page Operation Panel Indicators Shortcut keys Operation switchFunction keys Selection keys Displays And Key Operations Panel DisplayCopy initial display Displays items which can be selected or specified Common keys Function menu display Sample Display for Erasing the Center/Border Display Panel Layout Operation switch right side of the op- eration panel Turning On The PowerMain power switch left side of the ma- chine Starting the Machine When the Clear Modes/Energy Saver indicator is lit Turning Off The PowerPress the operation switch to make the On indicator go off Er key Changing Modes Originals Sizes And Weights Of Recommended OriginalsMetric version Inch versions Inch version Sizes Difficult To DetectSizes detectable by the Auto Paper Select Metric version Document feeder Original Sizes And Scanning Area/Missing Image AreaExposure glass Recommended Paper Sizes And Types Copy Paper Reference Non-recommended Paper Paper Storage Used Toner TonerToner Storage Basics Make sure that the machine is Copy mode Basic ProcedureMake sure that there are no previ- ous settings remaining Set your originals Auto Reset Setting Originals On Exposure Glass Setting OriginalsLift the platen cover or the docu Ment feeder Lower the platen cover or the doc- ument feeder Set the next original while Auto Feed indicator is lit Setting Originals Document Feeder Sadf mode Using SADF, Mixed Sized, and Thin Paper modesPress the Menu key Press the ↓Next key until DF Set- ting is displayed Select DF Setting with the keys, then press the Select key Mixed sizes modePress the Select key Press the Exit key Select Mixed Sizes with the keys, then press the Select key Thin paper modeAlign the rear and left edges Originals as shown in the il Select Thin Paper with the keys, then press the Select key Basic Functions Adjusting Copy Image Density Enhanced Image Copy Press the Lighter or Darker key to adjust the image density Selecting Original Type Setting Auto Paper Select Selecting Copy PaperManual Paper Select Dens. Orig. with the keys, then press the OK key Make sure that the Auto Auto Paper Select is selected Select the copy paper Select the paper tray by pressing the Paper or Machine Choose Reproduction RatiosAuto Reduce/Enlarge-Having Sort SORT/STACK/STAPLEStack Staple the optional 1000-sheet finish- er required ⇒ P.144 y Removing Punch Waste Sort Rotate Sort Shift Sort Sort-Sorting Into Sets 123, 123 Make sure that on is selected, then press the OK key To make punch holes, press the Punch keySet the original, then press the Start key Set the next original, then press the Start key Rotate Stack Shift Stack Stack-Stacking Together All Copies Of a Page 111, 222Rotate Stack Shift Stack optional finisher re- quired Then, press the OK key Press the Sorter key until Stack indicator bottom is litMake sure that on is selected Staple A4KL B5K B5KL Sheet finisher Press the OK key Select one of four stapling posi- tions Press the Yes key Press the Clear/Stop keyPress the No key Press the Start key Copying from the Bypass Tray Adjust the guides to copy paper size When copying onto non-standard size copy paper Press the # key Press the Ppr. Size key Make sure the k indicator is selectedPress the ↓Next key until your desired size is displayed Set your originals, then press the Start key Press the # key Press the Ppr. Type key When copying onto OHP transparencies or thick paper Set your originals and press the Start key Storing Your Settings PROGRAM-STORING Your Copy Settings in MemoryStoring Your Settings Deleting a Program Press the Delete key Deleting a Program Recalling a Program Other Functions Reset the previous originals. Then, press the Start keyEnergy Saver Mode-Saving Energy User Codes Original Beeper Auto Start-Entering Copy Job Settings During Warm-up Period Original → Copy paper Ratio % Size Press the Enlarge or Reduce key to select a ratio Press the Zoom key ZOOM-REDUCING and Enlarging in 1 % StepsEnter the ratio Enter the desired reproduction ratios with the o or n key Set your originals, then press the Start key Metric version Mm steps Inch version 99.9 Steps Copying Horizontal % Vertical % ND2C0104 Enter the desired margin width with the Number keys Margin ADJUSTMENT-ADJUSTING the MarginSelect Left left margin or Right right margin with the keys ND2C0101 Erase Border Erase CenterCenter Border Press the Border key Select the part to be erasedPress the Center key Set your originals, then press the Start key Pages→1-sided COMBINE-COMBINING Originals Into ONE CopyPages→booklet Duplex unit COMBINE-COMBINING Originals Into ONE Copy Press the ↓Next key until the Combine is displayed Making a booklet Book → 1-Sided Feeder Without the optional documentPress the ↓Next key until Series Is displayed Sided→1-Sided-Making Sided OriginalsSelect Series with the keys Press the ↓Next key until Series is displayed Book → 2-sided DUPLEX-MAKING TWO-SIDED CopiesSided → 2-sided Originals and copy direction Top Specifying Orientation of Bound Originals Original Copy paper When setting a stack of originals in the document feeder Front Cover-Copying Or COVER/PAPER DESIGNATE-ADDING or Inserting SheetsAdding a Front Cover Press the Menu key Press the Both key Both Covers-Copying Or Adding Front And BackPress the ↓Next key until Cover Ppr. Des. is displayed Press the Exit key Press the Ppr. Des. key Press the ↓Next key until OHP Slip Sheet is displayed OHP Slip SHEET-COPYING or Inserting Slip Sheet OHP Slip SHEET-COPYING or Inserting Slip Sheet Press the ↓Next key until Posi- tive/Negative is displayed POSITIVE/NEGATIVE-COPYING in Complementaly ColorsPress the Menu key Press the Select key Double Copies Image REPEAT-REPEATING AN ImageImage Repeat Double Copies-Copying The Image Twice On One Press the ↓Next key until Image Repeat is displayed Image Repeat-Repeating An Image Over The Entire Copy × 81/2L/Copy paper 81/2 × 11K Original 51/2 × 81/2K/CopyPress the ↓Next key until Image Set your original, then press the Start key Deleting The Stored Images Storing The ImagesPrinting a List Of The Stored Images Recalling The Stored Images Press the ↓Next key until Archive File is displayed Storing The Images OK key Select the type of originals with the keys. Then, press You can delete images already stored Deleting The Stored Images Keys Printing a List Of The Stored Images Select the desired file number Recalling The Stored ImagesWith the keys Enter the number of copies with the Number keys Following shows the combinations of functions Combination Chart Ìíä Ììí Message If Your Machine does not Operate AS YOU Want Display Features If YOU Cannot Make Clear Copies ⇒ P.37 Adjusting Copy Im Age Density 114 Jammed Staples If YOU Cannot Make Copies AS YOU Want Originals Adjust Image Originals Into One Copy Combine Duplex Square the paper and set it in the tray Loading Paper Capacity Tray Loading Paper In The Large 121 Adding Toner 122 123 Clearing Misfeeds 125 When D is lit When E is lit When R is lit 129 When P is lit When Z is lit Fasten the fences with screws Adjust the back fence to the new paper sizeChanging the Paper Size To adjust the paper size Sheet Finisher Adding Staples 135 136 137 138 Removing Jammed Staples 140 141 142 143 Pull out the punch waste box and remove punch waste Reinstall the punch waste box Enter 2 with the Number key Accessing the User Tools Copy Features Ìéç Ìéæ Ìéå User Tools Menu Copy Features Ìéä Ìèí General Features 1/4 Ìèì General Features Ìèê Ìèé Ìèè Adjust Image 1/2 Ìèç Ìèæ Adjust Image 2/2 Ìèå Ìèä Ìçí Input/Output 1/2 Ìçì Ìçë Input/Output 2/2 Ìçê Shortcut Keys DOS and Donts Remarks Machine Environment Where to PUT Your MachineOptimum environmental conditions Environments to avoid Power Connection Access To Machine Cleaning The Document Feeder Cleaning The Platen CoverCleaning The Exposure Glass Cleaning the machine 170 Mainframe Non-reproduction area Copy paper weightFirst copy time Copying speed Type 1 and Type Copy paper capacity Reproduction ratioContinuous copying count Space for main frame W × D Power consumptionDimensions W × D × H up to exposure glass Noise Emission Weight Document Feeder Option Paper capacity Paper Tray Unit OptionAvailable paper size Number of bins Available paper size Internal Tray 2 1 BIN Tray Option Sheet Finisher Option 180 181 Paper size 3 holes version Punch KIT OptionPaper size 2 holes version Large Capacity Tray LCT Option Duplex Unit Option Power consumption Max Approx kg, 6.7 lb Bypass Tray Option Memory capacity Additional functions MB Copier Memory Unit Electric Sort KIT Option Originals scanned Copier Hard Disk Image Enhance KITOriginals stored for Archive File function Additional function Ìæä Numerics Ìçæ Ìäí Means Power ON. c means Stand by Errata UE USA A2318607 FAX Option Type Page Page Energy Saving Information Iii Function MAP Info Table of Contents Vii Substitute Reception 103 Viii 110 109111 112 161 159164 166 225 223226 234 Xii Front View Guide to ComponentsDocument Feeder ADF / Platen Internal Tray Cover Exposure Glass Rear View Operation SwitchOptional Handset Optional Upper Tray Guide to Components Operation Panel Features Programmed by Default On Hook Dial key Speed Dial keyProgram key User Tools/Counter key Start key Interrupt keyClear/Stop key Original Type key Power switches Turning On The PowerOperation switch Main power switch Make the On indicator go off Turning Off The PowerTurn off the operation switch to Limitation Switching Between Copy Mode and FAX Mode Standby Display Reading the DisplayCommunication Display Memory Transmission Immediate Transmission Instructions and Requests Questions Selections Status Display Prompts Dual Access Automatic Power Reception FunctionPersonal Code Access Useful Functions Useful Functions Originals Unsuitable for the Document Feeder ADF Acceptable Types of OriginalsAcceptable Original Sizes Inch Version Original Sizes Difficult to Detect Exposure glass Paper Size and Scanned AreaDocument Feeder ADF If the Machine Cannot Detect the Size of Your Original Maximum Scan Area Inals HOW to SET AN Original How to set A4, A5 and B5 size originals How to set A4, B4, A3, LT, LG and DLT size originals Bound Original Page Order Setting Originals Document Feeder ADFClose the Document Feeder ADF Reference Feeder ADF face up Scanning In Mixed Sized Originals When the Selected Output Tray Becomes Full When the Finisher is Installed Overview Overview Mode key Make sure that the Memory Transmission indicator is litMemory Transmission Set the original Press the Start key Start key Reference Checking the Transmission Result Sending a Fax Message ImmediatelyAutomatic Redial Broadcasting Sequence Broadcasting Checking Progress ECM Error Correction ModeIf Memory Runs Out While Storing an Original Batch Transmission Parallel Memory Transmission Memory Storage Report Communication Failure Report Transmission Result Report Memory Transmission Press Info Canceling a Memory TransmissionPress the Clear/Stop key Press Exit Press Yes Set your original Check that the Immediate Trans- mission indicator is litImmediate Transmission If the Connection Could Not Be Made Cancel then OKTransmission Result Report Immediate Transmission On-hook Dial Set your original and select any scan settings you requirePress the On Hook Dial key Modes/Energy Saver key and return Pick up the external telephone Manual Dial Canceling a Transmission After You Have Pressed Start Key Canceling a TransmissionPress the Clear Modes/Energy Sav Er key Resolution Scan Settings Original Type Text Default SettingImage Density Contrast Text·Photo When Setting Originals on the Exposure Mixing Scan Settings in a Multiple Page OriginalAuto Image Density Manual Image Density When Setting Originals in the Document Feeder ADF To Switch to G3 To Switch to G4Changing Line Type Which line is used for G3 transmissions? Auto Identification Number Keys DialingNumber keys Quick Dials Pause Restrictions When Dialing with the Number Keys Subaddress Isdn option required Sending Tonal Signals by Isdn Isdn Option RequiredTone Chain Dial Quick DialsExample Quick Dial Press the Speed Dial key Speed DialsTelephone Directory Preparation GroupsPress Tel.Dir −Prev. or ↓Next Optional Group Dial Press the Pause/Redial key RedialEnter an Optional Group number with the number keys Code for the number you wish to redial e.g Press the F5 key Transmission FeaturesID Transmission Code SUB Jbig Transmission Code PWD Display During Reception Reception ResolutionImmediate Reception Memory Reception Screening messages from anonymous senders When an RTI or CSI is ReceivedSubstitute Reception Free Fax Mode Auto Reception Mode Selecting the Reception ModeTelephone Mode Receiving a Fax in Telephone Mode Transfer Station Reception FunctionsRequesting Party Transfer Station Sending the Transfer Result Report Transfer Result ReportCode SEP Enter the function number for Sepp on the number keys Default ID Polling Reception Press OK Press Exit Jbig Reception Print Completion Beep Printing FunctionsCheckered Mark Center Mark Sided Printing Multi-copy Reception Degree Rotation Printing Two In One Image Rotation Reduction Reverse Order Printing TSI Print When There is No Paper of the Correct SizeCIL/TID Print Priority Table Received Image Size Out Of Paper Display Message Just Size Printing Having Incoming Messages Printed on Paper From Bypass Tray Advanced Transmission Features ⇒ P.208 Date/Time Send Later Dial and press the Start key Press OK ID Override Default IDConfidential Transmission Press the or keys to turn Default ID on and press OK Default ID Enter a Personal Code function number with the number keys Personal Code Transmission Personal Code Transmission Sending AN Auto Document Sending AN Auto Document Sided Transmission DOUBLE-SIDED Transmission Sided Transmission DOUBLE-SIDED Transmission Book FAX Bound Original Page Order Choosing the Area to be Scanned Yourself Irregular Scan Area Choosing the Area to be Scanned Yourself Irregular Scan Area Enter the deadline with the num- ber keys Transmission Deadline TRD Transmission Deadline TRD Polling Transmission Default ID Polling TransmissionFree Polling Transmission Override ID Polling Transmission Press the or key to select ID Override and press OK Press the or key to select Default ID and press OKEnter the Polling TX function number with the number keys Polling Transmission Clear Report Polling Transmission Polling Reception Default ID Polling Reception Free Polling ReceptionOverride ID Polling Reception Enter the Polling RX function number with the number keys Polling Result Report Press the or key to select the Default ID and press OKPolling Reserve Report Transfer Request Enter one or more End Receivers Enter a Transfer StationsPress Recv. Stn Group Dial Specifying an End ReceiverQuick Dial Speed Dial TTI Transmit Terminal Identification Print Transmission OptionsLabel Insertion Auto Reduction 100 Selecting Transmission Options for a SingleID Transmission 101 Press the or key to switch Auto Reduction on or off 102 103 Checking and Canceling Transmission Files 104 Printing a File 105 Checking and Editing a File Enter the transmission time 4 digits with the number keys 106 Stop key 107Enter the start time with the number keys 108 109 Printing a List of Files in Memory Print TX File List Press Info Press −Prev. or ↓Next to scroll through the list Checking the Transmission Result TX Status110 Press −Prev. or ↓Next to scroll through the messages Checking the Reception Result RX Status111 112 Printing a Confidential Message 113 Confidential File Report 114 Printing a File Received with Memory Lock 115 116 Printing the TCREnter the Print TCR function number with the number keys Press the or key to select the format you want to print 117 Usage is displayed. When you have finished, press OKDisplaying the Memory Status 118 119 When Toner Runs OUT 120 Error Messages and Their Meanings 121 Solving Problems 122 123 IndicatorsWhen the Receive File Indicator is Lit or Flashing 124 When the Confidential File Indicator is LitWhen the Fax key is Lit in Red 125 When AN Error Report is Printed 126 When Power is Turned OFF or Fails Accessing the User Tools Press the User Tools/Counter key Exiting User Tool mode128 129 REGISTER/DELETE MenuRegistering Quick Dials 130 Enter a fax number using the number keysPress Name Press OK to register the new set- ting Deleting Quick Dials Enter the number of the Fax modeQuick Dial List 131 132 Quick Dial Key and Function Key Label Dial label 133 Non-transparent label paper 134 Transparent label paper 135 Registering Groups 136 Group Dial list Deleting Groups137 Press OK to register the Group Press the Quick Dial key whose Group you wish to delete 138 139 Registering Optional Groups Number Fax 140Enter Mode Press OK to store the information you have just entered 141 142 Checking the Contents of Optional GroupsDeleting Optional Groups Press Yes to delete the Optional Group Registering Speed Dials143 144 145 Deleting Speed DialsSpeed Dial list 146 147 Storing Keystroke Programs 148 Press Feature Keystroke program list Using a Keystroke Program149 Press OK Press Name Press the OK key then the Start key 150 151 Registering Auto Documents Enter the Auto Document name 152 153 Deleting an Auto DocumentAuto Document list Enter the number of the Fax Press Yes Registering Irregular Area154 Press Area 1 or Area 155Press Vert Reference Deleting an Irregular Area Enter a length using the number keys and press OK156 Press Horiz 157 158 REPORTS/LISTS 159 Initial Setup TXEnter a function number using Number keys 160 Transmission Mode ExampleResolution Example 161 Initial Setup RXChange the setting with the and keys and press OK To set the Bypass Paper Size Reception Mode ExampleCheckered Mark Example 162 Press Horiz 163 Assigning User Function Keys Storing/Editing the Contents of a User Function Key 165 Using a User Function Enter the function number for Key Op. Settings using KEY Operator SettingsPersonal Codes Registering Personal Codes Number keys and press the # Enter key within 3 seconds Enter the name Enter a Personal Code using the number keys167 168 Deleting a Personal CodePress OK to register the code Name 169 Personal Code Access Enter the number for Personal Code using the number keys Printing the Personal Code List170 Press PrevMenu twice 171 ECM Press PrevMenu Press the User Tools/Counter key Memory Lock172 173 Multistep Transfer 174 Specify a Transfer Station Forwarding175 176 Registering Forwarding Stations 177 Deleting a Forwarding Station 178 Registering Specific Senders Forwarding Register an RTI or CSI of a sender Press OK 179Press RTI/CSI Press Receiver Deleting a Specific Sender Forwarding180 181 Specified Sender/Forwarding Station list 182 Special Senders to Treat Differently Special RX Nos 183 Registering Specific Senders Special X Nos Enter an RTI or CSI of a sender and press OK 184 Multi-copy Reverse PrintingTray Select Sided Printing 186 Deleting a Specific Sender 187 Specified Sender List 188 CancelAuthorized Reception Reference Press RTI/CSI Programming Specified Senders189 190 Deleting a Specific Sender Authorized Reception 191 Sender/Authorized Reception List Monitor Volume 193 RTI/TTI Enter the number of the Fax Enter an RTI and press OK 194 195 Registering The Economy Transmission TimePress TTI Enter a TTI and press OK Polling ID ID CodeMemory Lock ID Confidential ID 197 Enter the function number for ID Code using the number keys 198 G3 Analog Line 199 G3 Digital Line 200 G4 Digital Line 201 Press PrevMenu 202 Changing the User Parameters Switches and BitsUser Parameter List 203 204 205 206 How to Specify a User Parameter 207 Printing the User Parameter List 208 Date/Time 209 Summer TimeCounters When you have checked the total Auto Reset210 Pages, press OK Paper Feed Selection RDS Remote Diagnostic System211 Select the interval with Keys. Then press OK key 212 Keys Entering and Modifying TextAvailable Characters Not using a wild card How To Enter TextUsing a wild card Entering symbols 215 Entering numbersDeleting characters 216 Where to connect the machine Connecting The Telephone LineWhen using a modular type connector 217 218 Connecting The Machine To The IsdnConnecting The Optional External Telephone 219 Adjusting the handset bell volumeSelecting The Line Type Pull out the cartridge Replacing the Stamp Cartridge220 221 Stamp Cover LayoutSet a new cartridge Replace the stamp cover until it clicks 222 Extended Features Fax Feature Expander and Hard DiskOptional Equipment Memory Capacity Stamp FAX Stamp Type Isdn Unit Isdn Option TypeDuplex Unit AD340 224 225 SpecificationsPower Consumption 226 Advanced Transmission FeaturesFunction List Deadline TRD 227 228 Communication Information 229 User Tools REPORTS/LISTS 230 231 Settings 193 RTI/TTI 232 233 234 Index 235 236 237 FAX Option Type 450 Operating Instructions