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Ricoh 340 manual Confidential File Report, 113

Models: 340

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PRINTING A CONFIDENTIAL MESSAGE

displayed. Press [OK] to cancel the operation, check the Confi- dential ID or Personal Confi- dential ID with the other party and try again.

E Press [Exit].

ND1X03E0

The initial display is shown.

Confidential File Report

5

By default, this report is printed whenever your machine receives a Confidential Message.

Note

❒You can turn this report off with the User Parameters. ⇒ P.203 “Changing the User Parameters”

113

Image 369

Ricoh 340 manual Confidential File Report, 113

Contents

340/350/450 Introduction Symbols HOW to Read this ManualTable of Contents When using as a copier System Settings this manualWhen using as a facsimile Manuals for this MachineMachine Types Copy Mode Additional Functions Provided by Optional Memory UnitsCopier hard disk Image enhance kit Dpi high resolution card Facsimile Mode OptionOptions for Memory Expansion MB memory card Fax hard diskChanging Modes ModesMULTI-ACCESS Multi-accessing example Mission Immedi Ate Trans Memory Recep Tion Interrupt key Copy Mode Changing To Copy ModeInterrupt Copying To Make Urgently Needed Copies When Print Priority = Fax or Dis- play default Copying And Multi-accessingWhen Print Priority = Interleave Reset the previous original. B Press the Start keyChanging To Facsimile Mode FAX ModePrinting a Received Fax Printing a received fax in a hurryFax Sending a FaxSending a fax while copying Complete the usual Operations For sending a fax, then pressWhile outputting copy Keys for User Tools System Settings Panel DisplayKeys Cursor keys Enter 1 with the Number keys Accessing the User Tools System SettingsExiting from User Tools ⇒ P.19 Settings You Can Change With The User ToolsUser Tools Menu System Settings System Settings 1 Settings YOU can Change with the User ToolsDefault 15 minutes System Settings 2/6System Settings 3/6 See Changing The Paper Size in the Copy Reference System Settings 4/6 ⇒ P.6 Multi-Access System Settings 5/6 Default ADF External Tray System Settings 6/6Index Means Power ON. c means Stand by 340/350/450 Operating Instructions Copy Reference Introduction Safety Information Safety During OperationExamples Of Indications Page Iii Page Page Energy Star Auto Off TimerLow Pwr. Shift Time Duplex PriorityVii 12 11 What YOU can do with this Machine Copy ModeRR Rrrr Basics Preset REDUCE/ENLARGE-REDUCING and Enlarging Using 108 102111 113150 148165 166Xiv Machine Types Guide to Components Front cover Paper trayPaper tray unit option Ventilation hole Bypass tray option for TypeRight side cover Lower right coverTo copy onto A3, 11 × 17 paper GuideIf the end of the sheet is curled Type OptionsType 2 and Type Sheet finisherSheet finisher only for Type Function List Based on Options Page Page Operation Panel IndicatorsShortcut keys Operation switchFunction keys Selection keysDisplays And Key Operations Panel DisplayCopy initial display Displays items which can be selected or specifiedCommon keys Function menu displaySample Display for Erasing the Center/Border Display Panel LayoutOperation switch right side of the op- eration panel Turning On The PowerMain power switch left side of the ma- chine Starting the MachineWhen the Clear Modes/Energy Saver indicator is lit Turning Off The PowerPress the operation switch to make the On indicator go off Er keyChanging Modes Originals Sizes And Weights Of Recommended OriginalsMetric version Inch versionsSizes Difficult To Detect Sizes detectable by the Auto Paper Select Metric versionInch version Original Sizes And Scanning Area/Missing Image Area Exposure glassDocument feeder Recommended Paper Sizes And Types Copy PaperReference Non-recommended Paper Paper Storage Toner Toner StorageUsed Toner Basics Make sure that the machine is Copy mode Basic ProcedureMake sure that there are no previ- ous settings remaining Set your originalsAuto Reset Setting Originals On Exposure Glass Setting OriginalsLift the platen cover or the docu Ment feeder Lower the platen cover or the doc- ument feederSet the next original while Auto Feed indicator is lit Setting Originals Document FeederSadf mode Using SADF, Mixed Sized, and Thin Paper modesPress the Menu key Press the ↓Next key until DF Set- ting is displayedSelect DF Setting with the keys, then press the Select key Mixed sizes modePress the Select key Press the Exit keySelect Mixed Sizes with the keys, then press the Select key Thin paper modeAlign the rear and left edges Originals as shown in the ilSelect Thin Paper with the keys, then press the Select key Basic Functions Adjusting Copy Image DensityEnhanced Image Copy Press the Lighter or Darker key to adjust the image densitySelecting Original Type Setting Auto Paper Select Selecting Copy PaperManual Paper Select Dens. Orig. with the keys, then press the OK keyMake sure that the Auto Auto Paper Select is selected Select the copy paperMachine Choose Reproduction Ratios Auto Reduce/Enlarge-HavingSelect the paper tray by pressing the Paper or Sort SORT/STACK/STAPLEStack Staple the optional 1000-sheet finish- er required⇒ P.144 y Removing Punch Waste Sort Rotate Sort Shift Sort Sort-Sorting Into Sets 123, 123Make sure that on is selected, then press the OK key To make punch holes, press the Punch keySet the original, then press the Start key Set the next original, then press the Start keyRotate Stack Shift Stack Stack-Stacking Together All Copies Of a Page 111, 222Rotate Stack Shift Stack optional finisher re- quiredPress the Sorter key until Stack indicator bottom is lit Make sure that on is selectedThen, press the OK key Staple A4KL B5K B5KL Sheet finisher Press the OK key Select one of four stapling posi- tionsPress the Clear/Stop key Press the No keyPress the Yes key Press the Start key Copying from the Bypass Tray Adjust the guides to copy paper sizeWhen copying onto non-standard size copy paper Press the # key Press the Ppr. Size key Make sure the k indicator is selectedPress the ↓Next key until your desired size is displayed Set your originals, then press the Start keyPress the # key Press the Ppr. Type key When copying onto OHP transparencies or thick paperSet your originals and press the Start key Storing Your Settings PROGRAM-STORING Your Copy Settings in MemoryStoring Your Settings Deleting a ProgramPress the Delete key Deleting a ProgramRecalling a Program Other Functions Reset the previous originals. Then, press the Start keyEnergy Saver Mode-Saving Energy User CodesOriginal Beeper Auto Start-Entering Copy Job Settings During Warm-up PeriodOriginal → Copy paper Ratio % Size Press the Enlarge or Reduce key to select a ratio Press the Zoom key ZOOM-REDUCING and Enlarging in 1 % StepsEnter the ratio Enter the desired reproduction ratios with the o or n keySet your originals, then press the Start key Metric version Mm steps Inch version 99.9 Steps Copying Horizontal % Vertical % ND2C0104 Margin ADJUSTMENT-ADJUSTING the Margin Select Left left margin or Right right margin with the keysEnter the desired margin width with the Number keys ND2C0101 Erase Border Erase CenterCenter BorderSelect the part to be erased Press the Center keyPress the Border key Set your originals, then press the Start key Pages→1-sided COMBINE-COMBINING Originals Into ONE CopyPages→booklet Duplex unitCOMBINE-COMBINING Originals Into ONE Copy Press the ↓Next key until the Combine is displayed Making a booklet Book → 1-Sided Feeder Without the optional documentPress the ↓Next key until Series Is displayedSided→1-Sided-Making Sided OriginalsSelect Series with the keys Press the ↓Next key until Series is displayedDUPLEX-MAKING TWO-SIDED Copies Sided → 2-sidedBook → 2-sided Originals and copy direction Top Specifying Orientation of Bound Originals Original Copy paper When setting a stack of originals in the document feeder COVER/PAPER DESIGNATE-ADDING or Inserting Sheets Adding a Front CoverFront Cover-Copying Or Press the Menu key Both Covers-Copying Or Adding Front And Back Press the ↓Next key until Cover Ppr. Des. is displayedPress the Both key Press the Exit key Press the Ppr. Des. key Press the ↓Next key until OHP Slip Sheet is displayed OHP Slip SHEET-COPYING or Inserting Slip SheetOHP Slip SHEET-COPYING or Inserting Slip Sheet POSITIVE/NEGATIVE-COPYING in Complementaly Colors Press the Menu key Press the Select keyPress the ↓Next key until Posi- tive/Negative is displayed Double Copies Image REPEAT-REPEATING AN ImageImage Repeat Double Copies-Copying The Image Twice On OnePress the ↓Next key until Image Repeat is displayed Image Repeat-Repeating An Image Over The Entire Copy× 81/2L/Copy paper 81/2 × 11K Original 51/2 × 81/2K/CopyPress the ↓Next key until Image Set your original, then press the Start keyDeleting The Stored Images Storing The ImagesPrinting a List Of The Stored Images Recalling The Stored ImagesPress the ↓Next key until Archive File is displayed Storing The ImagesOK key Select the type of originals with the keys. Then, pressYou can delete images already stored Deleting The Stored ImagesKeys Printing a List Of The Stored ImagesSelect the desired file number Recalling The Stored ImagesWith the keys Enter the number of copies with the Number keysFollowing shows the combinations of functions Combination ChartÌíä Ììí Message If Your Machine does not Operate AS YOU WantDisplay FeaturesIf YOU Cannot Make Clear Copies ⇒ P.37 Adjusting Copy Im Age Density114 Jammed Staples If YOU Cannot Make Copies AS YOU WantOriginals Adjust ImageOriginals Into One Copy CombineDuplex Square the paper and set it in the tray Loading PaperCapacity Tray Loading Paper In The Large121 Adding Toner122 123 Clearing Misfeeds 125 When D is lit When E is lit When R is lit 129 When P is lit When Z is lit Adjust the back fence to the new paper size Changing the Paper SizeFasten the fences with screws To adjust the paper size Sheet Finisher Adding Staples135 136 137 138 Removing Jammed Staples 140 141 142 143 Pull out the punch waste box and remove punch waste Reinstall the punch waste boxEnter 2 with the Number key Accessing the User Tools Copy FeaturesÌéç Ìéæ Ìéå User Tools Menu Copy FeaturesÌéä Ìèí General Features 1/4Ìèì General Features Ìèê Ìèé Ìèè Adjust Image 1/2Ìèç Ìèæ Adjust Image 2/2Ìèå Ìèä Ìçí Input/Output 1/2Ìçì Ìçë Input/Output 2/2Ìçê Shortcut Keys DOS and Donts RemarksMachine Environment Where to PUT Your MachineOptimum environmental conditions Environments to avoidPower Connection Access To Machine Cleaning The Document Feeder Cleaning The Platen CoverCleaning The Exposure Glass Cleaning the machine170 Mainframe Non-reproduction area Copy paper weightFirst copy time Copying speed Type 1 and TypeReproduction ratio Continuous copying countCopy paper capacity Power consumption Dimensions W × D × H up to exposure glassSpace for main frame W × D Noise Emission WeightDocument Feeder Option Paper Tray Unit Option Available paper sizePaper capacity Number of bins Available paper size Internal Tray 2 1 BIN Tray OptionSheet Finisher Option 180 181 Punch KIT Option Paper size 2 holes versionPaper size 3 holes version Large Capacity Tray LCT Option Duplex Unit Option Power consumption MaxApprox kg, 6.7 lb Bypass Tray OptionMemory capacity Additional functions MB Copier Memory Unit Electric Sort KIT OptionOriginals scanned Copier Hard Disk Image Enhance KITOriginals stored for Archive File function Additional functionÌæä NumericsÌçæ Ìäí Means Power ON. c means Stand by Errata UE USA A2318607 FAX Option Type Page Page Energy Saving Information Iii Function MAP Info Table of Contents Vii Substitute Reception103 Viii110 109111 112161 159164 166225 223226 234Xii Front View Guide to ComponentsDocument Feeder ADF / Platen Internal Tray Cover Exposure GlassRear View Operation SwitchOptional Handset Optional Upper TrayGuide to Components Operation Panel Features Programmed by DefaultOn Hook Dial key Speed Dial keyProgram key User Tools/Counter keyStart key Interrupt keyClear/Stop key Original Type keyPower switches Turning On The PowerOperation switch Main power switchTurning Off The Power Turn off the operation switch toMake the On indicator go off Limitation Switching Between Copy Mode and FAX ModeStandby Display Reading the DisplayCommunication Display Memory Transmission Immediate TransmissionInstructions and Requests Questions Selections Status Display PromptsDual Access Automatic Power Reception FunctionPersonal Code Access Useful FunctionsUseful Functions Acceptable Types of Originals Acceptable Original SizesOriginals Unsuitable for the Document Feeder ADF Inch Version Original Sizes Difficult to DetectPaper Size and Scanned Area Document Feeder ADFExposure glass If the Machine Cannot Detect the Size of Your Original Maximum Scan AreaInals HOW to SET AN OriginalHow to set A4, A5 and B5 size originals How to set A4, B4, A3, LT, LG and DLT size originalsBound Original Page Order Setting Originals Document Feeder ADFClose the Document Feeder ADF ReferenceFeeder ADF face up Scanning In Mixed Sized OriginalsWhen the Selected Output Tray Becomes Full When the Finisher is InstalledOverview OverviewMode key Make sure that the Memory Transmission indicator is litMemory Transmission Set the originalPress the Start key Start key ReferenceChecking the Transmission Result Sending a Fax Message ImmediatelyAutomatic Redial Broadcasting SequenceBroadcasting Checking Progress ECM Error Correction ModeIf Memory Runs Out While Storing an Original Batch TransmissionParallel Memory Transmission Memory Storage ReportCommunication Failure Report Transmission Result Report Memory TransmissionCanceling a Memory Transmission Press the Clear/Stop keyPress Info Press Exit Press YesCheck that the Immediate Trans- mission indicator is lit Immediate TransmissionSet your original Cancel then OK Transmission Result Report Immediate TransmissionIf the Connection Could Not Be Made On-hook Dial Set your original and select any scan settings you requirePress the On Hook Dial key Modes/Energy Saver key and returnPick up the external telephone Manual DialCanceling a Transmission After You Have Pressed Start Key Canceling a TransmissionPress the Clear Modes/Energy Sav Er keyResolution Scan SettingsOriginal Type Text Default SettingImage Density Contrast Text·PhotoWhen Setting Originals on the Exposure Mixing Scan Settings in a Multiple Page OriginalAuto Image Density Manual Image DensityWhen Setting Originals in the Document Feeder ADF To Switch to G3 To Switch to G4Changing Line Type Which line is used for G3 transmissions?Auto Identification Number Keys DialingNumber keys Quick DialsPause Restrictions When Dialing with the Number KeysSending Tonal Signals by Isdn Isdn Option Required ToneSubaddress Isdn option required Chain Dial Quick DialsExample Quick DialSpeed Dials Telephone DirectoryPress the Speed Dial key Preparation GroupsPress Tel.Dir −Prev. or ↓NextOptional Group Dial Redial Enter an Optional Group number with the number keysPress the Pause/Redial key Code for the number you wish to redial e.g Transmission Features ID TransmissionPress the F5 key Code SUB Jbig Transmission Code PWDReception Resolution Immediate ReceptionDisplay During Reception Memory Reception When an RTI or CSI is Received Substitute ReceptionScreening messages from anonymous senders Free Fax Mode Auto Reception Mode Selecting the Reception ModeTelephone Mode Receiving a Fax in Telephone ModeTransfer Station Reception FunctionsRequesting Party Transfer StationTransfer Result Report Code SEPSending the Transfer Result Report Enter the function number for Sepp on the number keys Default ID Polling ReceptionPress OK Press Exit Jbig ReceptionPrint Completion Beep Printing FunctionsCheckered Mark Center MarkSided Printing Multi-copy ReceptionDegree Rotation Printing Two In One Image RotationReduction Reverse Order PrintingTSI Print When There is No Paper of the Correct SizeCIL/TID Print Priority TableReceived Image Size Out Of Paper Display Message Just Size PrintingHaving Incoming Messages Printed on Paper From Bypass Tray Advanced Transmission Features ⇒ P.208 Date/Time Send LaterDial and press the Start key Press OKDefault ID Confidential TransmissionID Override Press the or keys to turn Default ID on and press OK Default IDEnter a Personal Code function number with the number keys Personal Code TransmissionPersonal Code Transmission Sending AN Auto Document Sending AN Auto Document Sided Transmission DOUBLE-SIDED Transmission Sided Transmission DOUBLE-SIDED Transmission Book FAX Bound Original Page Order Choosing the Area to be Scanned Yourself Irregular Scan Area Choosing the Area to be Scanned Yourself Irregular Scan Area Enter the deadline with the num- ber keys Transmission Deadline TRDTransmission Deadline TRD Polling Transmission Default ID Polling TransmissionFree Polling Transmission Override ID Polling TransmissionPress the or key to select Default ID and press OK Enter the Polling TX function number with the number keysPress the or key to select ID Override and press OK Polling Transmission Clear Report Polling Transmission Polling Reception Default ID Polling Reception Free Polling ReceptionOverride ID Polling Reception Enter the Polling RX function number with the number keysPress the or key to select the Default ID and press OK Polling Reserve ReportPolling Result Report Transfer Request Enter a Transfer Stations Press Recv. StnEnter one or more End Receivers Group Dial Specifying an End ReceiverQuick Dial Speed DialTTI Transmit Terminal Identification Print Transmission OptionsLabel Insertion Auto ReductionSelecting Transmission Options for a Single ID Transmission100 101 Press the or key to switch Auto Reduction on or off102 103 Checking and Canceling Transmission Files104 Printing a File105 Checking and Editing a FileEnter the transmission time 4 digits with the number keys 106107 Enter the start time with the number keysStop key 108 109 Printing a List of Files in Memory Print TX File ListChecking the Transmission Result TX Status 110Press Info Press −Prev. or ↓Next to scroll through the list Checking the Reception Result RX Status 111Press −Prev. or ↓Next to scroll through the messages 112 Printing a Confidential Message113 Confidential File Report114 Printing a File Received with Memory Lock115 116 Printing the TCREnter the Print TCR function number with the number keys Press the or key to select the format you want to printUsage is displayed. When you have finished, press OK Displaying the Memory Status117 118 119 When Toner Runs OUT120 Error Messages and Their Meanings121 Solving Problems122 Indicators When the Receive File Indicator is Lit or Flashing123 When the Confidential File Indicator is Lit When the Fax key is Lit in Red124 125 When AN Error Report is Printed126 When Power is Turned OFF or FailsAccessing the User Tools Exiting User Tool mode 128Press the User Tools/Counter key REGISTER/DELETE Menu Registering Quick Dials129 130 Enter a fax number using the number keysPress Name Press OK to register the new set- tingDeleting Quick Dials Enter the number of the Fax modeQuick Dial List 131132 Quick Dial Key and Function Key Label Dial label133 Non-transparent label paper134 Transparent label paper135 Registering Groups136 Group Dial list Deleting Groups137 Press OK to register the GroupPress the Quick Dial key whose Group you wish to delete 138139 Registering Optional GroupsNumber Fax 140Enter ModePress OK to store the information you have just entered 141Checking the Contents of Optional Groups Deleting Optional Groups142 Registering Speed Dials 143Press Yes to delete the Optional Group 144 Deleting Speed Dials Speed Dial list145 146 147 Storing Keystroke Programs148 Press FeatureKeystroke program list Using a Keystroke Program149 Press OK Press NamePress the OK key then the Start key 150151 Registering Auto DocumentsEnter the Auto Document name 152Deleting an Auto Document Auto Document list153 Registering Irregular Area 154Enter the number of the Fax Press Yes Press Area 1 or Area 155Press Vert ReferenceDeleting an Irregular Area Enter a length using the number keys and press OK156 Press Horiz157 158 REPORTS/LISTSInitial Setup TX Enter a function number using Number keys159 Transmission Mode Example Resolution Example160 Initial Setup RX Change the setting with the and keys and press OK161 To set the Bypass Paper Size Reception Mode ExampleCheckered Mark Example 162Press Horiz 163Assigning User Function Keys Storing/Editing the Contents of a User Function Key165 Using a User FunctionEnter the function number for Key Op. Settings using KEY Operator SettingsPersonal Codes Registering Personal CodesEnter the name Enter a Personal Code using the number keys 167Number keys and press the # Enter key within 3 seconds 168 Deleting a Personal CodePress OK to register the code Name169 Personal Code AccessEnter the number for Personal Code using the number keys Printing the Personal Code List170 Press PrevMenu twice171 ECMMemory Lock 172Press PrevMenu Press the User Tools/Counter key 173 Multistep Transfer174 Forwarding 175Specify a Transfer Station 176 Registering Forwarding Stations177 Deleting a Forwarding Station178 Registering Specific Senders Forwarding179 Press RTI/CSIRegister an RTI or CSI of a sender Press OK Deleting a Specific Sender Forwarding 180Press Receiver 181 Specified Sender/Forwarding Station list182 Special Senders to Treat Differently Special RX Nos183 Registering Specific Senders Special X NosEnter an RTI or CSI of a sender and press OK 184Multi-copy Reverse PrintingTray Select Sided Printing186 Deleting a Specific Sender187 Specified Sender ListCancel Authorized Reception188 Programming Specified Senders 189Reference Press RTI/CSI 190 Deleting a Specific Sender Authorized Reception191 Sender/Authorized Reception ListMonitor Volume 193 RTI/TTIEnter the number of the Fax Enter an RTI and press OK 194195 Registering The Economy Transmission TimePress TTI Enter a TTI and press OKPolling ID ID CodeMemory Lock ID Confidential ID197 Enter the function number for ID Code using the number keys198 G3 Analog Line199 G3 Digital Line200 G4 Digital Line201 Press PrevMenu 202Changing the User Parameters Switches and BitsUser Parameter List 203204 205 206 How to Specify a User Parameter207 Printing the User Parameter List208 Date/TimeSummer Time Counters209 When you have checked the total Auto Reset210 Pages, press OKPaper Feed Selection RDS Remote Diagnostic System211 Select the interval with Keys. Then press OK key212 Entering and Modifying Text Available CharactersKeys Not using a wild card How To Enter TextUsing a wild card Entering symbolsEntering numbers Deleting characters215 216 Where to connect the machine Connecting The Telephone LineWhen using a modular type connector 217Connecting The Machine To The Isdn Connecting The Optional External Telephone218 Adjusting the handset bell volume Selecting The Line Type219 Replacing the Stamp Cartridge 220Pull out the cartridge 221 Stamp Cover LayoutSet a new cartridge Replace the stamp cover until it clicks222 Extended Features Fax Feature Expander and Hard DiskOptional Equipment Memory CapacityStamp FAX Stamp Type Isdn Unit Isdn Option TypeDuplex Unit AD340 224Specifications Power Consumption225 Advanced Transmission Features Function List226 Deadline TRD 227228 Communication Information229 User ToolsREPORTS/LISTS 230231 Settings193 RTI/TTI 232233 234 Index235 236 237 FAX Option Type 450 Operating Instructions