Confidential File Report, 113 | Ricoh 340 guide

PRINTING A CONFIDENTIAL MESSAGE

displayed. Press [OK] to cancel the operation, check the Confi- dential ID or Personal Confi- dential ID with the other party and try again.

E Press [Exit].

ND1X03E0

The initial display is shown.

Confidential File Report

5

By default, this report is printed whenever your machine receives a Confidential Message.

Note

❒You can turn this report off with the User Parameters. ⇒ P.203 “Changing the User Parameters”

113

Image 369

Ricoh 340 manual Confidential File Report, 113

Contents

340/350/450 Introduction Symbols HOW to Read this Manual Table of Contents When using as a copier System Settings this manualWhen using as a facsimile Manuals for this Machine Machine Types Copy Mode Additional Functions Provided by Optional Memory UnitsCopier hard disk Image enhance kit Dpi high resolution card Facsimile Mode OptionOptions for Memory Expansion MB memory card Fax hard disk Changing Modes Modes MULTI-ACCESS Multi-accessing example Mission Immedi Ate Trans Memory Recep Tion Interrupt key Copy Mode Changing To Copy ModeInterrupt Copying To Make Urgently Needed Copies When Print Priority = Fax or Dis- play default Copying And Multi-accessingWhen Print Priority = Interleave Reset the previous original. B Press the Start key Changing To Facsimile Mode FAX ModePrinting a Received Fax Printing a received fax in a hurry Fax Sending a FaxSending a fax while copying Complete the usual Operations For sending a fax, then press While outputting copy Keys for User Tools System Settings Panel DisplayKeys Cursor keys Enter 1 with the Number keys Accessing the User Tools System Settings Exiting from User Tools ⇒ P.19 Settings You Can Change With The User Tools User Tools Menu System Settings System Settings 1 Settings YOU can Change with the User Tools Default 15 minutes System Settings 2/6 System Settings 3/6 See Changing The Paper Size in the Copy Reference System Settings 4/6 ⇒ P.6 Multi-Access System Settings 5/6 Default ADF External Tray System Settings 6/6 Index Means Power ON. c means Stand by 340/350/450 Operating Instructions Copy Reference Introduction Safety Information Safety During OperationExamples Of Indications Page Iii Page Page Energy Star Auto Off TimerLow Pwr. Shift Time Duplex Priority Vii 12 11 What YOU can do with this Machine Copy Mode RR Rrrr Basics Preset REDUCE/ENLARGE-REDUCING and Enlarging Using 108 102111 113 150 148165 166 Xiv Machine Types Guide to Components Front cover Paper trayPaper tray unit option Ventilation hole Bypass tray option for TypeRight side cover Lower right cover To copy onto A3, 11 × 17 paper Guide If the end of the sheet is curled Type Options Type 2 and Type Sheet finisherSheet finisher only for Type Function List Based on Options Page Page Operation Panel Indicators Shortcut keys Operation switchFunction keys Selection keys Displays And Key Operations Panel DisplayCopy initial display Displays items which can be selected or specified Common keys Function menu display Sample Display for Erasing the Center/Border Display Panel Layout Operation switch right side of the op- eration panel Turning On The PowerMain power switch left side of the ma- chine Starting the Machine When the Clear Modes/Energy Saver indicator is lit Turning Off The PowerPress the operation switch to make the On indicator go off Er key Changing Modes Originals Sizes And Weights Of Recommended OriginalsMetric version Inch versions Sizes Difficult To Detect Sizes detectable by the Auto Paper Select Metric versionInch version Original Sizes And Scanning Area/Missing Image Area Exposure glassDocument feeder Recommended Paper Sizes And Types Copy Paper Reference Non-recommended Paper Paper Storage Toner Toner StorageUsed Toner Basics Make sure that the machine is Copy mode Basic ProcedureMake sure that there are no previ- ous settings remaining Set your originals Auto Reset Setting Originals On Exposure Glass Setting OriginalsLift the platen cover or the docu Ment feeder Lower the platen cover or the doc- ument feeder Set the next original while Auto Feed indicator is lit Setting Originals Document Feeder Sadf mode Using SADF, Mixed Sized, and Thin Paper modesPress the Menu key Press the ↓Next key until DF Set- ting is displayed Select DF Setting with the keys, then press the Select key Mixed sizes modePress the Select key Press the Exit key Select Mixed Sizes with the keys, then press the Select key Thin paper modeAlign the rear and left edges Originals as shown in the il Select Thin Paper with the keys, then press the Select key Basic Functions Adjusting Copy Image Density Enhanced Image Copy Press the Lighter or Darker key to adjust the image density Selecting Original Type Setting Auto Paper Select Selecting Copy PaperManual Paper Select Dens. Orig. with the keys, then press the OK key Make sure that the Auto Auto Paper Select is selected Select the copy paper Machine Choose Reproduction Ratios Auto Reduce/Enlarge-HavingSelect the paper tray by pressing the Paper or Sort SORT/STACK/STAPLEStack Staple the optional 1000-sheet finish- er required ⇒ P.144 y Removing Punch Waste Sort Rotate Sort Shift Sort Sort-Sorting Into Sets 123, 123 Make sure that on is selected, then press the OK key To make punch holes, press the Punch keySet the original, then press the Start key Set the next original, then press the Start key Rotate Stack Shift Stack Stack-Stacking Together All Copies Of a Page 111, 222Rotate Stack Shift Stack optional finisher re- quired Press the Sorter key until Stack indicator bottom is lit Make sure that on is selectedThen, press the OK key Staple A4KL B5K B5KL Sheet finisher Press the OK key Select one of four stapling posi- tions Press the Clear/Stop key Press the No keyPress the Yes key Press the Start key Copying from the Bypass Tray Adjust the guides to copy paper size When copying onto non-standard size copy paper Press the # key Press the Ppr. Size key Make sure the k indicator is selectedPress the ↓Next key until your desired size is displayed Set your originals, then press the Start key Press the # key Press the Ppr. Type key When copying onto OHP transparencies or thick paper Set your originals and press the Start key Storing Your Settings PROGRAM-STORING Your Copy Settings in MemoryStoring Your Settings Deleting a Program Press the Delete key Deleting a Program Recalling a Program Other Functions Reset the previous originals. Then, press the Start keyEnergy Saver Mode-Saving Energy User Codes Original Beeper Auto Start-Entering Copy Job Settings During Warm-up Period Original → Copy paper Ratio % Size Press the Enlarge or Reduce key to select a ratio Press the Zoom key ZOOM-REDUCING and Enlarging in 1 % StepsEnter the ratio Enter the desired reproduction ratios with the o or n key Set your originals, then press the Start key Metric version Mm steps Inch version 99.9 Steps Copying Horizontal % Vertical % ND2C0104 Margin ADJUSTMENT-ADJUSTING the Margin Select Left left margin or Right right margin with the keysEnter the desired margin width with the Number keys ND2C0101 Erase Border Erase CenterCenter Border Select the part to be erased Press the Center keyPress the Border key Set your originals, then press the Start key Pages→1-sided COMBINE-COMBINING Originals Into ONE CopyPages→booklet Duplex unit COMBINE-COMBINING Originals Into ONE Copy Press the ↓Next key until the Combine is displayed Making a booklet Book → 1-Sided Feeder Without the optional documentPress the ↓Next key until Series Is displayed Sided→1-Sided-Making Sided OriginalsSelect Series with the keys Press the ↓Next key until Series is displayed DUPLEX-MAKING TWO-SIDED Copies Sided → 2-sidedBook → 2-sided Originals and copy direction Top Specifying Orientation of Bound Originals Original Copy paper When setting a stack of originals in the document feeder COVER/PAPER DESIGNATE-ADDING or Inserting Sheets Adding a Front CoverFront Cover-Copying Or Press the Menu key Both Covers-Copying Or Adding Front And Back Press the ↓Next key until Cover Ppr. Des. is displayedPress the Both key Press the Exit key Press the Ppr. Des. key Press the ↓Next key until OHP Slip Sheet is displayed OHP Slip SHEET-COPYING or Inserting Slip Sheet OHP Slip SHEET-COPYING or Inserting Slip Sheet POSITIVE/NEGATIVE-COPYING in Complementaly Colors Press the Menu key Press the Select keyPress the ↓Next key until Posi- tive/Negative is displayed Double Copies Image REPEAT-REPEATING AN ImageImage Repeat Double Copies-Copying The Image Twice On One Press the ↓Next key until Image Repeat is displayed Image Repeat-Repeating An Image Over The Entire Copy × 81/2L/Copy paper 81/2 × 11K Original 51/2 × 81/2K/CopyPress the ↓Next key until Image Set your original, then press the Start key Deleting The Stored Images Storing The ImagesPrinting a List Of The Stored Images Recalling The Stored Images Press the ↓Next key until Archive File is displayed Storing The Images OK key Select the type of originals with the keys. Then, press You can delete images already stored Deleting The Stored Images Keys Printing a List Of The Stored Images Select the desired file number Recalling The Stored ImagesWith the keys Enter the number of copies with the Number keys Following shows the combinations of functions Combination Chart Ìíä Ììí Message If Your Machine does not Operate AS YOU Want Display Features If YOU Cannot Make Clear Copies ⇒ P.37 Adjusting Copy Im Age Density 114 Jammed Staples If YOU Cannot Make Copies AS YOU Want Originals Adjust Image Originals Into One Copy Combine Duplex Square the paper and set it in the tray Loading Paper Capacity Tray Loading Paper In The Large 121 Adding Toner 122 123 Clearing Misfeeds 125 When D is lit When E is lit When R is lit 129 When P is lit When Z is lit Adjust the back fence to the new paper size Changing the Paper SizeFasten the fences with screws To adjust the paper size Sheet Finisher Adding Staples 135 136 137 138 Removing Jammed Staples 140 141 142 143 Pull out the punch waste box and remove punch waste Reinstall the punch waste box Enter 2 with the Number key Accessing the User Tools Copy Features Ìéç Ìéæ Ìéå User Tools Menu Copy Features Ìéä Ìèí General Features 1/4 Ìèì General Features Ìèê Ìèé Ìèè Adjust Image 1/2 Ìèç Ìèæ Adjust Image 2/2 Ìèå Ìèä Ìçí Input/Output 1/2 Ìçì Ìçë Input/Output 2/2 Ìçê Shortcut Keys DOS and Donts Remarks Machine Environment Where to PUT Your MachineOptimum environmental conditions Environments to avoid Power Connection Access To Machine Cleaning The Document Feeder Cleaning The Platen CoverCleaning The Exposure Glass Cleaning the machine 170 Mainframe Non-reproduction area Copy paper weightFirst copy time Copying speed Type 1 and Type Reproduction ratio Continuous copying countCopy paper capacity Power consumption Dimensions W × D × H up to exposure glassSpace for main frame W × D Noise Emission Weight Document Feeder Option Paper Tray Unit Option Available paper sizePaper capacity Number of bins Available paper size Internal Tray 2 1 BIN Tray Option Sheet Finisher Option 180 181 Punch KIT Option Paper size 2 holes versionPaper size 3 holes version Large Capacity Tray LCT Option Duplex Unit Option Power consumption Max Approx kg, 6.7 lb Bypass Tray Option Memory capacity Additional functions MB Copier Memory Unit Electric Sort KIT Option Originals scanned Copier Hard Disk Image Enhance KITOriginals stored for Archive File function Additional function Ìæä Numerics Ìçæ Ìäí Means Power ON. c means Stand by Errata UE USA A2318607 FAX Option Type Page Page Energy Saving Information Iii Function MAP Info Table of Contents Vii Substitute Reception 103 Viii 110 109111 112 161 159164 166 225 223226 234 Xii Front View Guide to ComponentsDocument Feeder ADF / Platen Internal Tray Cover Exposure Glass Rear View Operation SwitchOptional Handset Optional Upper Tray Guide to Components Operation Panel Features Programmed by Default On Hook Dial key Speed Dial keyProgram key User Tools/Counter key Start key Interrupt keyClear/Stop key Original Type key Power switches Turning On The PowerOperation switch Main power switch Turning Off The Power Turn off the operation switch toMake the On indicator go off Limitation Switching Between Copy Mode and FAX Mode Standby Display Reading the DisplayCommunication Display Memory Transmission Immediate Transmission Instructions and Requests Questions Selections Status Display Prompts Dual Access Automatic Power Reception FunctionPersonal Code Access Useful Functions Useful Functions Acceptable Types of Originals Acceptable Original SizesOriginals Unsuitable for the Document Feeder ADF Inch Version Original Sizes Difficult to Detect Paper Size and Scanned Area Document Feeder ADFExposure glass If the Machine Cannot Detect the Size of Your Original Maximum Scan Area Inals HOW to SET AN Original How to set A4, A5 and B5 size originals How to set A4, B4, A3, LT, LG and DLT size originals Bound Original Page Order Setting Originals Document Feeder ADFClose the Document Feeder ADF Reference Feeder ADF face up Scanning In Mixed Sized Originals When the Selected Output Tray Becomes Full When the Finisher is Installed Overview Overview Mode key Make sure that the Memory Transmission indicator is litMemory Transmission Set the original Press the Start key Start key Reference Checking the Transmission Result Sending a Fax Message ImmediatelyAutomatic Redial Broadcasting Sequence Broadcasting Checking Progress ECM Error Correction ModeIf Memory Runs Out While Storing an Original Batch Transmission Parallel Memory Transmission Memory Storage Report Communication Failure Report Transmission Result Report Memory Transmission Canceling a Memory Transmission Press the Clear/Stop keyPress Info Press Exit Press Yes Check that the Immediate Trans- mission indicator is lit Immediate TransmissionSet your original Cancel then OK Transmission Result Report Immediate TransmissionIf the Connection Could Not Be Made On-hook Dial Set your original and select any scan settings you requirePress the On Hook Dial key Modes/Energy Saver key and return Pick up the external telephone Manual Dial Canceling a Transmission After You Have Pressed Start Key Canceling a TransmissionPress the Clear Modes/Energy Sav Er key Resolution Scan Settings Original Type Text Default SettingImage Density Contrast Text·Photo When Setting Originals on the Exposure Mixing Scan Settings in a Multiple Page OriginalAuto Image Density Manual Image Density When Setting Originals in the Document Feeder ADF To Switch to G3 To Switch to G4Changing Line Type Which line is used for G3 transmissions? Auto Identification Number Keys DialingNumber keys Quick Dials Pause Restrictions When Dialing with the Number Keys Sending Tonal Signals by Isdn Isdn Option Required ToneSubaddress Isdn option required Chain Dial Quick DialsExample Quick Dial Speed Dials Telephone DirectoryPress the Speed Dial key Preparation GroupsPress Tel.Dir −Prev. or ↓Next Optional Group Dial Redial Enter an Optional Group number with the number keysPress the Pause/Redial key Code for the number you wish to redial e.g Transmission Features ID TransmissionPress the F5 key Code SUB Jbig Transmission Code PWD Reception Resolution Immediate ReceptionDisplay During Reception Memory Reception When an RTI or CSI is Received Substitute ReceptionScreening messages from anonymous senders Free Fax Mode Auto Reception Mode Selecting the Reception ModeTelephone Mode Receiving a Fax in Telephone Mode Transfer Station Reception FunctionsRequesting Party Transfer Station Transfer Result Report Code SEPSending the Transfer Result Report Enter the function number for Sepp on the number keys Default ID Polling Reception Press OK Press Exit Jbig Reception Print Completion Beep Printing FunctionsCheckered Mark Center Mark Sided Printing Multi-copy Reception Degree Rotation Printing Two In One Image Rotation Reduction Reverse Order Printing TSI Print When There is No Paper of the Correct SizeCIL/TID Print Priority Table Received Image Size Out Of Paper Display Message Just Size Printing Having Incoming Messages Printed on Paper From Bypass Tray Advanced Transmission Features ⇒ P.208 Date/Time Send Later Dial and press the Start key Press OK Default ID Confidential TransmissionID Override Press the or keys to turn Default ID on and press OK Default ID Enter a Personal Code function number with the number keys Personal Code Transmission Personal Code Transmission Sending AN Auto Document Sending AN Auto Document Sided Transmission DOUBLE-SIDED Transmission Sided Transmission DOUBLE-SIDED Transmission Book FAX Bound Original Page Order Choosing the Area to be Scanned Yourself Irregular Scan Area Choosing the Area to be Scanned Yourself Irregular Scan Area Enter the deadline with the num- ber keys Transmission Deadline TRD Transmission Deadline TRD Polling Transmission Default ID Polling TransmissionFree Polling Transmission Override ID Polling Transmission Press the or key to select Default ID and press OK Enter the Polling TX function number with the number keysPress the or key to select ID Override and press OK Polling Transmission Clear Report Polling Transmission Polling Reception Default ID Polling Reception Free Polling ReceptionOverride ID Polling Reception Enter the Polling RX function number with the number keys Press the or key to select the Default ID and press OK Polling Reserve ReportPolling Result Report Transfer Request Enter a Transfer Stations Press Recv. StnEnter one or more End Receivers Group Dial Specifying an End ReceiverQuick Dial Speed Dial TTI Transmit Terminal Identification Print Transmission OptionsLabel Insertion Auto Reduction Selecting Transmission Options for a Single ID Transmission100 101 Press the or key to switch Auto Reduction on or off 102 103 Checking and Canceling Transmission Files 104 Printing a File 105 Checking and Editing a File Enter the transmission time 4 digits with the number keys 106 107 Enter the start time with the number keysStop key 108 109 Printing a List of Files in Memory Print TX File List Checking the Transmission Result TX Status 110Press Info Press −Prev. or ↓Next to scroll through the list Checking the Reception Result RX Status 111Press −Prev. or ↓Next to scroll through the messages 112 Printing a Confidential Message 113 Confidential File Report 114 Printing a File Received with Memory Lock 115 116 Printing the TCREnter the Print TCR function number with the number keys Press the or key to select the format you want to print Usage is displayed. When you have finished, press OK Displaying the Memory Status117 118 119 When Toner Runs OUT 120 Error Messages and Their Meanings 121 Solving Problems 122 Indicators When the Receive File Indicator is Lit or Flashing123 When the Confidential File Indicator is Lit When the Fax key is Lit in Red124 125 When AN Error Report is Printed 126 When Power is Turned OFF or Fails Accessing the User Tools Exiting User Tool mode 128Press the User Tools/Counter key REGISTER/DELETE Menu Registering Quick Dials129 130 Enter a fax number using the number keysPress Name Press OK to register the new set- ting Deleting Quick Dials Enter the number of the Fax modeQuick Dial List 131 132 Quick Dial Key and Function Key Label Dial label 133 Non-transparent label paper 134 Transparent label paper 135 Registering Groups 136 Group Dial list Deleting Groups137 Press OK to register the Group Press the Quick Dial key whose Group you wish to delete 138 139 Registering Optional Groups Number Fax 140Enter Mode Press OK to store the information you have just entered 141 Checking the Contents of Optional Groups Deleting Optional Groups142 Registering Speed Dials 143Press Yes to delete the Optional Group 144 Deleting Speed Dials Speed Dial list145 146 147 Storing Keystroke Programs 148 Press Feature Keystroke program list Using a Keystroke Program149 Press OK Press Name Press the OK key then the Start key 150 151 Registering Auto Documents Enter the Auto Document name 152 Deleting an Auto Document Auto Document list153 Registering Irregular Area 154Enter the number of the Fax Press Yes Press Area 1 or Area 155Press Vert Reference Deleting an Irregular Area Enter a length using the number keys and press OK156 Press Horiz 157 158 REPORTS/LISTS Initial Setup TX Enter a function number using Number keys159 Transmission Mode Example Resolution Example160 Initial Setup RX Change the setting with the and keys and press OK161 To set the Bypass Paper Size Reception Mode ExampleCheckered Mark Example 162 Press Horiz 163 Assigning User Function Keys Storing/Editing the Contents of a User Function Key 165 Using a User Function Enter the function number for Key Op. Settings using KEY Operator SettingsPersonal Codes Registering Personal Codes Enter the name Enter a Personal Code using the number keys 167Number keys and press the # Enter key within 3 seconds 168 Deleting a Personal CodePress OK to register the code Name 169 Personal Code Access Enter the number for Personal Code using the number keys Printing the Personal Code List170 Press PrevMenu twice 171 ECM Memory Lock 172Press PrevMenu Press the User Tools/Counter key 173 Multistep Transfer 174 Forwarding 175Specify a Transfer Station 176 Registering Forwarding Stations 177 Deleting a Forwarding Station 178 Registering Specific Senders Forwarding 179 Press RTI/CSIRegister an RTI or CSI of a sender Press OK Deleting a Specific Sender Forwarding 180Press Receiver 181 Specified Sender/Forwarding Station list 182 Special Senders to Treat Differently Special RX Nos 183 Registering Specific Senders Special X Nos Enter an RTI or CSI of a sender and press OK 184 Multi-copy Reverse PrintingTray Select Sided Printing 186 Deleting a Specific Sender 187 Specified Sender List Cancel Authorized Reception188 Programming Specified Senders 189Reference Press RTI/CSI 190 Deleting a Specific Sender Authorized Reception 191 Sender/Authorized Reception List Monitor Volume 193 RTI/TTI Enter the number of the Fax Enter an RTI and press OK 194 195 Registering The Economy Transmission TimePress TTI Enter a TTI and press OK Polling ID ID CodeMemory Lock ID Confidential ID 197 Enter the function number for ID Code using the number keys 198 G3 Analog Line 199 G3 Digital Line 200 G4 Digital Line 201 Press PrevMenu 202 Changing the User Parameters Switches and BitsUser Parameter List 203 204 205 206 How to Specify a User Parameter 207 Printing the User Parameter List 208 Date/Time Summer Time Counters209 When you have checked the total Auto Reset210 Pages, press OK Paper Feed Selection RDS Remote Diagnostic System211 Select the interval with Keys. Then press OK key 212 Entering and Modifying Text Available CharactersKeys Not using a wild card How To Enter TextUsing a wild card Entering symbols Entering numbers Deleting characters215 216 Where to connect the machine Connecting The Telephone LineWhen using a modular type connector 217 Connecting The Machine To The Isdn Connecting The Optional External Telephone218 Adjusting the handset bell volume Selecting The Line Type219 Replacing the Stamp Cartridge 220Pull out the cartridge 221 Stamp Cover LayoutSet a new cartridge Replace the stamp cover until it clicks 222 Extended Features Fax Feature Expander and Hard DiskOptional Equipment Memory Capacity Stamp FAX Stamp Type Isdn Unit Isdn Option TypeDuplex Unit AD340 224 Specifications Power Consumption225 Advanced Transmission Features Function List226 Deadline TRD 227 228 Communication Information 229 User Tools REPORTS/LISTS 230 231 Settings 193 RTI/TTI 232 233 234 Index 235 236 237 FAX Option Type 450 Operating Instructions