Ricoh 340 manual Registering Optional Groups, 139

REGISTER/DELETE MENU

Note

❒If you press [No], the Group is not deleted and the display shown in step 6 appears again.

I Press the {User Tools/Counter} key.

Registering Optional Groups

An optional Fax Feature Expander is re- quired to use this function.

Installing the Fax Feature Expander option enables you to store more Groups. These extra Groups are re- ferred to as Optional Groups.

Use these steps to program a new Op- tional Group or edit or overwrite an existing one. You can register the fol- lowing items in each Optional Group:

•Destination fax numbers (up to 200 numbers for each group, up to 254 digits for each number)

•Group name (up to 20 characters)

To specify destinations you can use Quick Dial keys, Speed Dials, or the number keys.

Important

❒We recommend that you print the Optional Group Dial list and keep

it when you register or change des- tinations. ⇒ P.158 “REPORTS/

LISTS”

Limitation

❒The maximum number of Optional Groups you can register is 21.

❒Before you can use this feature you must program a User Function

Key with the Optional Group func- tion. ⇒ P.164 “ASSIGNING USER FUNCTION KEYS”

❒The maximum number of destina- tions you can register in Groups is

2000; 56 in quick dial keys, 1000 speed dials, and 999 numbers en- tered directory with the number keys.

❒The number of destinations that can be registered with the number keys depends on how the machine is used. It is possible to register 999 destinations for all the Optional Groups. If you register 999 destina- tions with the number keys, how- ever, you cannot perform a Memory Transmission or specify a Group. When you register destina- tions on the number keys, the

number of destinations must be 998 or less. ⇒ P.43 “Number Keys”

❒If you register an Optional Group with the number keys when a file is waiting to be transmitted, the message “You have exceeded the

maximum machine specifications. No additional entry with number keys” is shown and you sometimes 7 cannot register any more destina-

tions even when the number of specified destinations is 998 or less. This is because a fax number is stored in memory for the file to be transmitted. When the file transmission is completed and the fax number is deleted, you can reg- ister a Group.

❒When a lot of destinations are reg- istered in the number keys for an Optional Group, you sometimes cannot dial a destination for a Memory Transmission with the number keys.

❒When a previously registered Op- tional Group is being used for a standby transmission, the message “This destination is in use for standby transmission file. Peace modify/delete after transmission”

139