Ricoh 340 manual KEY Operator Settings, Registering Personal Codes, 166

FACSIMILE USER TOOLS

KEY OPERATOR SETTINGS

Personal Codes

This function allows you to keep track of machine usage. When Per- sonal Codes are programmed and Personal Code Access is turned on us- ers have to enter their Personal Code before they send a fax. ⇒ P.207 “Printing the User Parameter List”

Important

❒We recommend that you print the Personal Code list and keep it

when you register or change a Per- sonal Code. ⇒ P.158 “REPORTS/

LISTS”

Note

❒To enter a Personal Code when

	send a fax, follow the steps shown
	in “Personal Code Transmission”.
7
	⇒	P.78 “PERSONAL CODE
	TRANSMISSION”
	❒ If	Personal Code Access is
	switched on, users cannot use the

facsimile feature unless they enter their Personal Code. ⇒ P.169 “Per- sonal Code Access”

Registering Personal Codes

You can register the following items in a Personal Code:

•Personal Code (any 4 digit number except 0000)

•Name (up to 20 characters)

To change an existing Personal code, just overwrite it with a new one.

Limitation

❒On a standard model you can reg- ister up to 20 codes. If you install the Fax Feature Expander option,

the maximum number of personal codes you can register is 50.

A Make sure that the machine is in

Facsimile mode and the standby display is shown.

Note

❒If the standby display is not shown, press the {Fax} key.

B Press the {User Tools/Counter} key.

Sort	1-Sided	2-Sided
	1 1	2
Staple	Book	2-Sided
		2
Stack	2-Sided	2-Sided
	2	2	User Tools / Counter
Enhanced	Auto Reduce/		ND2L01E0

C Enter the number of the “Fax”.

The Facsimile User Tool main menu appears.

Reference

For how to use the System User Tools, refer to the System Set- tings manual.

D Enter the function number for “Key Op. Settings” using the

166