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Ricoh 340 manual Personal Code Transmission

Models: 340

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PERSONAL CODE TRANSMISSION

Note

❒“Pers. Code XXXX” is shown on the display. If you set up anoth- er advanced transmission func- tion (except Polling Reception), “Others” is displayed.

G Dial and press the {Start} key.

4

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Image 335

Ricoh 340 manual Personal Code Transmission

Contents

340/350/450 Introduction Symbols HOW to Read this ManualTable of Contents Manuals for this Machine System Settings this manualWhen using as a copier When using as a facsimileMachine Types Copier hard disk Image enhance kit Copy ModeAdditional Functions Provided by Optional Memory Units Fax hard disk Facsimile Mode OptionDpi high resolution card Options for Memory Expansion MB memory cardChanging Modes ModesMULTI-ACCESS Multi-accessing example Mission Immedi Ate Trans Memory Recep Tion Interrupt key Interrupt Copying To Make Urgently Needed Copies Copy ModeChanging To Copy Mode Reset the previous original. B Press the Start key Copying And Multi-accessingWhen Print Priority = Fax or Dis- play default When Print Priority = InterleavePrinting a received fax in a hurry FAX ModeChanging To Facsimile Mode Printing a Received FaxComplete the usual Operations For sending a fax, then press Sending a FaxFax Sending a fax while copyingWhile outputting copy Keys Cursor keys Keys for User Tools System SettingsPanel Display Enter 1 with the Number keys Accessing the User Tools System SettingsExiting from User Tools ⇒ P.19 Settings You Can Change With The User ToolsUser Tools Menu System Settings System Settings 1 Settings YOU can Change with the User ToolsDefault 15 minutes System Settings 2/6System Settings 3/6 See Changing The Paper Size in the Copy Reference System Settings 4/6 ⇒ P.6 Multi-Access System Settings 5/6 Default ADF External Tray System Settings 6/6Index Means Power ON. c means Stand by 340/350/450 Operating Instructions Copy Reference Introduction Examples Of Indications Safety InformationSafety During Operation Page Iii Page Page Duplex Priority Auto Off TimerEnergy Star Low Pwr. Shift TimeVii 12 11 What YOU can do with this Machine Copy ModeRR Rrrr Basics Preset REDUCE/ENLARGE-REDUCING and Enlarging Using 113 102108 111166 148150 165Xiv Machine Types Guide to Components Paper tray unit option Front coverPaper tray Lower right cover Bypass tray option for TypeVentilation hole Right side coverTo copy onto A3, 11 × 17 paper GuideIf the end of the sheet is curled Type OptionsSheet finisher only for Type Type 2 and TypeSheet finisher Function List Based on Options Page Page Operation Panel IndicatorsSelection keys Operation switchShortcut keys Function keysDisplays items which can be selected or specified Panel DisplayDisplays And Key Operations Copy initial displayCommon keys Function menu displaySample Display for Erasing the Center/Border Display Panel LayoutStarting the Machine Turning On The PowerOperation switch right side of the op- eration panel Main power switch left side of the ma- chineEr key Turning Off The PowerWhen the Clear Modes/Energy Saver indicator is lit Press the operation switch to make the On indicator go offChanging Modes Inch versions Sizes And Weights Of Recommended OriginalsOriginals Metric versionInch version Sizes Difficult To DetectSizes detectable by the Auto Paper Select Metric version Document feeder Original Sizes And Scanning Area/Missing Image AreaExposure glass Recommended Paper Sizes And Types Copy PaperReference Non-recommended Paper Paper Storage Used Toner TonerToner Storage Basics Set your originals Basic ProcedureMake sure that the machine is Copy mode Make sure that there are no previ- ous settings remainingAuto Reset Lower the platen cover or the doc- ument feeder Setting OriginalsSetting Originals On Exposure Glass Lift the platen cover or the docu Ment feederSet the next original while Auto Feed indicator is lit Setting Originals Document FeederPress the ↓Next key until DF Set- ting is displayed Using SADF, Mixed Sized, and Thin Paper modesSadf mode Press the Menu keyPress the Exit key Mixed sizes modeSelect DF Setting with the keys, then press the Select key Press the Select keyOriginals as shown in the il Thin paper modeSelect Mixed Sizes with the keys, then press the Select key Align the rear and left edgesSelect Thin Paper with the keys, then press the Select key Basic Functions Adjusting Copy Image DensityEnhanced Image Copy Press the Lighter or Darker key to adjust the image densitySelecting Original Type Setting Dens. Orig. with the keys, then press the OK key Selecting Copy PaperAuto Paper Select Manual Paper SelectMake sure that the Auto Auto Paper Select is selected Select the copy paperSelect the paper tray by pressing the Paper or Machine Choose Reproduction RatiosAuto Reduce/Enlarge-Having Staple the optional 1000-sheet finish- er required SORT/STACK/STAPLESort Stack⇒ P.144 y Removing Punch Waste Sort Rotate Sort Shift Sort Sort-Sorting Into Sets 123, 123Set the next original, then press the Start key To make punch holes, press the Punch keyMake sure that on is selected, then press the OK key Set the original, then press the Start keyShift Stack optional finisher re- quired Stack-Stacking Together All Copies Of a Page 111, 222Rotate Stack Shift Stack Rotate StackThen, press the OK key Press the Sorter key until Stack indicator bottom is litMake sure that on is selected Staple A4KL B5K B5KL Sheet finisher Press the OK key Select one of four stapling posi- tionsPress the Yes key Press the Clear/Stop keyPress the No key Press the Start key Copying from the Bypass Tray Adjust the guides to copy paper sizeWhen copying onto non-standard size copy paper Set your originals, then press the Start key Make sure the k indicator is selectedPress the # key Press the Ppr. Size key Press the ↓Next key until your desired size is displayedPress the # key Press the Ppr. Type key When copying onto OHP transparencies or thick paperSet your originals and press the Start key Deleting a Program PROGRAM-STORING Your Copy Settings in MemoryStoring Your Settings Storing Your SettingsPress the Delete key Deleting a ProgramRecalling a Program User Codes Reset the previous originals. Then, press the Start keyOther Functions Energy Saver Mode-Saving EnergyOriginal Beeper Auto Start-Entering Copy Job Settings During Warm-up PeriodOriginal → Copy paper Ratio % Size Press the Enlarge or Reduce key to select a ratio Enter the desired reproduction ratios with the o or n key ZOOM-REDUCING and Enlarging in 1 % StepsPress the Zoom key Enter the ratioSet your originals, then press the Start key Metric version Mm steps Inch version 99.9 Steps Copying Horizontal % Vertical % ND2C0104 Enter the desired margin width with the Number keys Margin ADJUSTMENT-ADJUSTING the MarginSelect Left left margin or Right right margin with the keys ND2C0101 Border Erase CenterErase Border CenterPress the Border key Select the part to be erasedPress the Center key Set your originals, then press the Start key Duplex unit COMBINE-COMBINING Originals Into ONE CopyPages→1-sided Pages→bookletCOMBINE-COMBINING Originals Into ONE Copy Press the ↓Next key until the Combine is displayed Making a booklet Book → 1-Sided Is displayed Without the optional documentFeeder Press the ↓Next key until SeriesPress the ↓Next key until Series is displayed Sided OriginalsSided→1-Sided-Making Select Series with the keysBook → 2-sided DUPLEX-MAKING TWO-SIDED CopiesSided → 2-sided Originals and copy direction Top Specifying Orientation of Bound Originals Original Copy paper When setting a stack of originals in the document feeder Front Cover-Copying Or COVER/PAPER DESIGNATE-ADDING or Inserting SheetsAdding a Front Cover Press the Menu key Press the Both key Both Covers-Copying Or Adding Front And BackPress the ↓Next key until Cover Ppr. Des. is displayed Press the Exit key Press the Ppr. Des. key Press the ↓Next key until OHP Slip Sheet is displayed OHP Slip SHEET-COPYING or Inserting Slip SheetOHP Slip SHEET-COPYING or Inserting Slip Sheet Press the ↓Next key until Posi- tive/Negative is displayed POSITIVE/NEGATIVE-COPYING in Complementaly ColorsPress the Menu key Press the Select key Double Copies-Copying The Image Twice On One Image REPEAT-REPEATING AN ImageDouble Copies Image RepeatPress the ↓Next key until Image Repeat is displayed Image Repeat-Repeating An Image Over The Entire CopySet your original, then press the Start key Original 51/2 × 81/2K/Copy× 81/2L/Copy paper 81/2 × 11K Press the ↓Next key until ImageRecalling The Stored Images Storing The ImagesDeleting The Stored Images Printing a List Of The Stored ImagesPress the ↓Next key until Archive File is displayed Storing The ImagesOK key Select the type of originals with the keys. Then, pressYou can delete images already stored Deleting The Stored ImagesKeys Printing a List Of The Stored ImagesEnter the number of copies with the Number keys Recalling The Stored ImagesSelect the desired file number With the keysFollowing shows the combinations of functions Combination ChartÌíä Ììí Message If Your Machine does not Operate AS YOU WantDisplay FeaturesIf YOU Cannot Make Clear Copies ⇒ P.37 Adjusting Copy Im Age Density114 Jammed Staples If YOU Cannot Make Copies AS YOU WantOriginals Adjust ImageOriginals Into One Copy CombineDuplex Square the paper and set it in the tray Loading PaperCapacity Tray Loading Paper In The Large121 Adding Toner122 123 Clearing Misfeeds 125 When D is lit When E is lit When R is lit 129 When P is lit When Z is lit Fasten the fences with screws Adjust the back fence to the new paper sizeChanging the Paper Size To adjust the paper size Sheet Finisher Adding Staples135 136 137 138 Removing Jammed Staples 140 141 142 143 Pull out the punch waste box and remove punch waste Reinstall the punch waste boxEnter 2 with the Number key Accessing the User Tools Copy FeaturesÌéç Ìéæ Ìéå User Tools Menu Copy FeaturesÌéä Ìèí General Features 1/4Ìèì General Features Ìèê Ìèé Ìèè Adjust Image 1/2Ìèç Ìèæ Adjust Image 2/2Ìèå Ìèä Ìçí Input/Output 1/2Ìçì Ìçë Input/Output 2/2Ìçê Shortcut Keys DOS and Donts RemarksEnvironments to avoid Where to PUT Your MachineMachine Environment Optimum environmental conditionsPower Connection Access To Machine Cleaning the machine Cleaning The Platen CoverCleaning The Document Feeder Cleaning The Exposure Glass170 Mainframe Copying speed Type 1 and Type Copy paper weightNon-reproduction area First copy timeCopy paper capacity Reproduction ratioContinuous copying count Space for main frame W × D Power consumptionDimensions W × D × H up to exposure glass Noise Emission WeightDocument Feeder Option Paper capacity Paper Tray Unit OptionAvailable paper size Number of bins Available paper size Internal Tray 2 1 BIN Tray OptionSheet Finisher Option 180 181 Paper size 3 holes version Punch KIT OptionPaper size 2 holes version Large Capacity Tray LCT Option Duplex Unit Option Power consumption MaxApprox kg, 6.7 lb Bypass Tray OptionMemory capacity Additional functions MB Copier Memory Unit Electric Sort KIT OptionAdditional function Copier Hard Disk Image Enhance KITOriginals scanned Originals stored for Archive File functionÌæä NumericsÌçæ Ìäí Means Power ON. c means Stand by Errata UE USA A2318607 FAX Option Type Page Page Energy Saving Information Iii Function MAP Info Table of Contents Vii Substitute Reception103 Viii112 109110 111166 159161 164234 223225 226Xii Exposure Glass Guide to ComponentsFront View Document Feeder ADF / Platen Internal Tray CoverOptional Upper Tray Operation SwitchRear View Optional HandsetGuide to Components Operation Panel Features Programmed by DefaultUser Tools/Counter key Speed Dial keyOn Hook Dial key Program keyOriginal Type key Interrupt keyStart key Clear/Stop keyMain power switch Turning On The PowerPower switches Operation switchMake the On indicator go off Turning Off The PowerTurn off the operation switch to Limitation Switching Between Copy Mode and FAX ModeMemory Transmission Immediate Transmission Reading the DisplayStandby Display Communication DisplayInstructions and Requests Questions Selections Status Display PromptsUseful Functions Automatic Power Reception FunctionDual Access Personal Code AccessUseful Functions Originals Unsuitable for the Document Feeder ADF Acceptable Types of OriginalsAcceptable Original Sizes Inch Version Original Sizes Difficult to DetectExposure glass Paper Size and Scanned AreaDocument Feeder ADF If the Machine Cannot Detect the Size of Your Original Maximum Scan AreaInals HOW to SET AN OriginalHow to set A4, A5 and B5 size originals How to set A4, B4, A3, LT, LG and DLT size originalsReference Setting Originals Document Feeder ADFBound Original Page Order Close the Document Feeder ADFFeeder ADF face up Scanning In Mixed Sized OriginalsWhen the Selected Output Tray Becomes Full When the Finisher is InstalledOverview OverviewSet the original Make sure that the Memory Transmission indicator is litMode key Memory TransmissionPress the Start key Start key ReferenceBroadcasting Sequence Sending a Fax Message ImmediatelyChecking the Transmission Result Automatic RedialBatch Transmission ECM Error Correction ModeBroadcasting Checking Progress If Memory Runs Out While Storing an OriginalParallel Memory Transmission Memory Storage ReportCommunication Failure Report Transmission Result Report Memory TransmissionPress Info Canceling a Memory TransmissionPress the Clear/Stop key Press Exit Press YesSet your original Check that the Immediate Trans- mission indicator is litImmediate Transmission If the Connection Could Not Be Made Cancel then OKTransmission Result Report Immediate Transmission Modes/Energy Saver key and return Set your original and select any scan settings you requireOn-hook Dial Press the On Hook Dial keyPick up the external telephone Manual DialEr key Canceling a TransmissionCanceling a Transmission After You Have Pressed Start Key Press the Clear Modes/Energy SavResolution Scan SettingsText·Photo Text Default SettingOriginal Type Image Density ContrastManual Image Density Mixing Scan Settings in a Multiple Page OriginalWhen Setting Originals on the Exposure Auto Image DensityWhen Setting Originals in the Document Feeder ADF Which line is used for G3 transmissions? To Switch to G4To Switch to G3 Changing Line TypeAuto Identification Quick Dials DialingNumber Keys Number keysPause Restrictions When Dialing with the Number KeysSubaddress Isdn option required Sending Tonal Signals by Isdn Isdn Option RequiredTone Quick Dial Quick DialsChain Dial ExamplePress the Speed Dial key Speed DialsTelephone Directory −Prev. or ↓Next GroupsPreparation Press Tel.DirOptional Group Dial Press the Pause/Redial key RedialEnter an Optional Group number with the number keys Code for the number you wish to redial e.g Press the F5 key Transmission FeaturesID Transmission Code SUB Jbig Transmission Code PWDDisplay During Reception Reception ResolutionImmediate Reception Memory Reception Screening messages from anonymous senders When an RTI or CSI is ReceivedSubstitute Reception Free Receiving a Fax in Telephone Mode Selecting the Reception ModeFax Mode Auto Reception Mode Telephone ModeTransfer Station Reception FunctionsTransfer Station Requesting PartySending the Transfer Result Report Transfer Result ReportCode SEP Enter the function number for Sepp on the number keys Default ID Polling ReceptionPress OK Press Exit Jbig ReceptionCenter Mark Printing FunctionsPrint Completion Beep Checkered MarkSided Printing Multi-copy ReceptionDegree Rotation Printing Two In One Image RotationReduction Reverse Order PrintingPriority Table When There is No Paper of the Correct SizeTSI Print CIL/TID PrintReceived Image Size Out Of Paper Display Message Just Size PrintingHaving Incoming Messages Printed on Paper From Bypass Tray Advanced Transmission Features ⇒ P.208 Date/Time Send LaterDial and press the Start key Press OKID Override Default IDConfidential Transmission Press the or keys to turn Default ID on and press OK Default IDEnter a Personal Code function number with the number keys Personal Code TransmissionPersonal Code Transmission Sending AN Auto Document Sending AN Auto Document Sided Transmission DOUBLE-SIDED Transmission Sided Transmission DOUBLE-SIDED Transmission Book FAX Bound Original Page Order Choosing the Area to be Scanned Yourself Irregular Scan Area Choosing the Area to be Scanned Yourself Irregular Scan Area Enter the deadline with the num- ber keys Transmission Deadline TRDTransmission Deadline TRD Override ID Polling Transmission Default ID Polling TransmissionPolling Transmission Free Polling TransmissionPress the or key to select ID Override and press OK Press the or key to select Default ID and press OKEnter the Polling TX function number with the number keys Polling Transmission Clear Report Polling Transmission Enter the Polling RX function number with the number keys Default ID Polling Reception Free Polling ReceptionPolling Reception Override ID Polling ReceptionPolling Result Report Press the or key to select the Default ID and press OKPolling Reserve Report Transfer Request Enter one or more End Receivers Enter a Transfer StationsPress Recv. Stn Speed Dial Specifying an End ReceiverGroup Dial Quick DialAuto Reduction Transmission OptionsTTI Transmit Terminal Identification Print Label Insertion100 Selecting Transmission Options for a SingleID Transmission 101 Press the or key to switch Auto Reduction on or off102 103 Checking and Canceling Transmission Files104 Printing a File105 Checking and Editing a FileEnter the transmission time 4 digits with the number keys 106Stop key 107Enter the start time with the number keys 108 109 Printing a List of Files in Memory Print TX File ListPress Info Press −Prev. or ↓Next to scroll through the list Checking the Transmission Result TX Status110 Press −Prev. or ↓Next to scroll through the messages Checking the Reception Result RX Status111 112 Printing a Confidential Message113 Confidential File Report114 Printing a File Received with Memory Lock115 Press the or key to select the format you want to print Printing the TCR116 Enter the Print TCR function number with the number keys117 Usage is displayed. When you have finished, press OKDisplaying the Memory Status 118 119 When Toner Runs OUT120 Error Messages and Their Meanings121 Solving Problems122 123 IndicatorsWhen the Receive File Indicator is Lit or Flashing 124 When the Confidential File Indicator is LitWhen the Fax key is Lit in Red 125 When AN Error Report is Printed126 When Power is Turned OFF or FailsAccessing the User Tools Press the User Tools/Counter key Exiting User Tool mode128 129 REGISTER/DELETE MenuRegistering Quick Dials Press OK to register the new set- ting Enter a fax number using the number keys130 Press Name131 Enter the number of the Fax modeDeleting Quick Dials Quick Dial List132 Quick Dial Key and Function Key Label Dial label133 Non-transparent label paper134 Transparent label paper135 Registering Groups136 Press OK to register the Group Deleting GroupsGroup Dial list 137Press the Quick Dial key whose Group you wish to delete 138139 Registering Optional GroupsMode 140Number Fax EnterPress OK to store the information you have just entered 141142 Checking the Contents of Optional GroupsDeleting Optional Groups Press Yes to delete the Optional Group Registering Speed Dials143 144 145 Deleting Speed DialsSpeed Dial list 146 147 Storing Keystroke Programs148 Press FeaturePress OK Press Name Using a Keystroke ProgramKeystroke program list 149Press the OK key then the Start key 150151 Registering Auto DocumentsEnter the Auto Document name 152153 Deleting an Auto DocumentAuto Document list Enter the number of the Fax Press Yes Registering Irregular Area154 Reference 155Press Area 1 or Area Press VertPress Horiz Enter a length using the number keys and press OKDeleting an Irregular Area 156157 158 REPORTS/LISTS159 Initial Setup TXEnter a function number using Number keys 160 Transmission Mode ExampleResolution Example 161 Initial Setup RXChange the setting with the and keys and press OK 162 Reception Mode ExampleTo set the Bypass Paper Size Checkered Mark ExamplePress Horiz 163Assigning User Function Keys Storing/Editing the Contents of a User Function Key165 Using a User FunctionRegistering Personal Codes KEY Operator SettingsEnter the function number for Key Op. Settings using Personal CodesNumber keys and press the # Enter key within 3 seconds Enter the name Enter a Personal Code using the number keys167 Name Deleting a Personal Code168 Press OK to register the code169 Personal Code AccessPress PrevMenu twice Printing the Personal Code ListEnter the number for Personal Code using the number keys 170171 ECMPress PrevMenu Press the User Tools/Counter key Memory Lock172 173 Multistep Transfer174 Specify a Transfer Station Forwarding175 176 Registering Forwarding Stations177 Deleting a Forwarding Station178 Registering Specific Senders ForwardingRegister an RTI or CSI of a sender Press OK 179Press RTI/CSI Press Receiver Deleting a Specific Sender Forwarding180 181 Specified Sender/Forwarding Station list182 Special Senders to Treat Differently Special RX Nos183 Registering Specific Senders Special X NosEnter an RTI or CSI of a sender and press OK 184Sided Printing Reverse PrintingMulti-copy Tray Select186 Deleting a Specific Sender187 Specified Sender List188 CancelAuthorized Reception Reference Press RTI/CSI Programming Specified Senders189 190 Deleting a Specific Sender Authorized Reception191 Sender/Authorized Reception ListMonitor Volume 193 RTI/TTIEnter the number of the Fax Enter an RTI and press OK 194Enter a TTI and press OK Registering The Economy Transmission Time195 Press TTIConfidential ID ID CodePolling ID Memory Lock ID197 Enter the function number for ID Code using the number keys198 G3 Analog Line199 G3 Digital Line200 G4 Digital Line201 Press PrevMenu 202203 Switches and BitsChanging the User Parameters User Parameter List204 205 206 How to Specify a User Parameter207 Printing the User Parameter List208 Date/Time209 Summer TimeCounters Pages, press OK Auto ResetWhen you have checked the total 210Select the interval with Keys. Then press OK key RDS Remote Diagnostic SystemPaper Feed Selection 211212 Keys Entering and Modifying TextAvailable Characters Entering symbols How To Enter TextNot using a wild card Using a wild card215 Entering numbersDeleting characters 216 217 Connecting The Telephone LineWhere to connect the machine When using a modular type connector218 Connecting The Machine To The IsdnConnecting The Optional External Telephone 219 Adjusting the handset bell volumeSelecting The Line Type Pull out the cartridge Replacing the Stamp Cartridge220 Replace the stamp cover until it clicks Stamp Cover Layout221 Set a new cartridge222 Memory Capacity Fax Feature Expander and Hard DiskExtended Features Optional Equipment224 Isdn Unit Isdn Option TypeStamp FAX Stamp Type Duplex Unit AD340225 SpecificationsPower Consumption 226 Advanced Transmission FeaturesFunction List Deadline TRD 227228 Communication Information229 User ToolsREPORTS/LISTS 230231 Settings193 RTI/TTI 232233 234 Index235 236 237 FAX Option Type 450 Operating Instructions