Manuals / Ricoh / Computer Equipment / Fax Machine

Ricoh 340 Manuals for this Machine, System Settings this manual, When using as a copier

Models: 340

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MANUALS FOR THIS MACHINE

This is a multi-functional machine combining copying and facsimile functions. This manual describes procedures common to these functions. Each function's reference describes the operational procedures separately for the copying and facsimile functions. Please consult the manual that suits your needs.

❖System Settings (this manual)

Provides an overview of the machine. This manual introduces the functions of the machine. It also introduces the options allowing you to use additional functions and describes how to access the system user tools to make the ma- chine easier to use.

❖When using as a copier

•Copy Reference

Describes the various copying functions from basic copying to more ad- vanced functions such as reducing/enlarging copies or combining origi- nals into one copy.

❖When using as a facsimile

•Facsimile Reference (option)

Describes the operational procedures and functions to use the machine as a facsimile.

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Ricoh 340 Manuals for this Machine, System Settings this manual, When using as a copier, When using as a facsimile

Contents

340/350/450 Introduction Symbols HOW to Read this ManualTable of Contents When using as a copier System Settings this manualWhen using as a facsimile Manuals for this MachineMachine Types Copier hard disk Image enhance kit Copy ModeAdditional Functions Provided by Optional Memory Units Dpi high resolution card Facsimile Mode OptionOptions for Memory Expansion MB memory card Fax hard diskChanging Modes ModesMULTI-ACCESS Multi-accessing example Mission Immedi Ate Trans Memory Recep Tion Interrupt key Interrupt Copying To Make Urgently Needed Copies Copy ModeChanging To Copy Mode When Print Priority = Fax or Dis- play default Copying And Multi-accessingWhen Print Priority = Interleave Reset the previous original. B Press the Start keyChanging To Facsimile Mode FAX ModePrinting a Received Fax Printing a received fax in a hurryFax Sending a FaxSending a fax while copying Complete the usual Operations For sending a fax, then pressWhile outputting copy Keys Cursor keys Keys for User Tools System SettingsPanel Display Enter 1 with the Number keys Accessing the User Tools System SettingsExiting from User Tools ⇒ P.19 Settings You Can Change With The User ToolsUser Tools Menu System Settings System Settings 1 Settings YOU can Change with the User ToolsDefault 15 minutes System Settings 2/6System Settings 3/6 See Changing The Paper Size in the Copy Reference System Settings 4/6 ⇒ P.6 Multi-Access System Settings 5/6 Default ADF External Tray System Settings 6/6Index Means Power ON. c means Stand by 340/350/450 Operating Instructions Copy Reference Introduction Examples Of Indications Safety InformationSafety During Operation Page Iii Page Page Energy Star Auto Off TimerLow Pwr. Shift Time Duplex PriorityVii 12 11 What YOU can do with this Machine Copy ModeRR Rrrr Basics Preset REDUCE/ENLARGE-REDUCING and Enlarging Using 108 102111 113150 148165 166Xiv Machine Types Guide to Components Paper tray unit option Front coverPaper tray Ventilation hole Bypass tray option for TypeRight side cover Lower right coverTo copy onto A3, 11 × 17 paper GuideIf the end of the sheet is curled Type OptionsSheet finisher only for Type Type 2 and TypeSheet finisher Function List Based on Options Page Page Operation Panel IndicatorsShortcut keys Operation switchFunction keys Selection keysDisplays And Key Operations Panel DisplayCopy initial display Displays items which can be selected or specifiedCommon keys Function menu displaySample Display for Erasing the Center/Border Display Panel LayoutOperation switch right side of the op- eration panel Turning On The PowerMain power switch left side of the ma- chine Starting the MachineWhen the Clear Modes/Energy Saver indicator is lit Turning Off The PowerPress the operation switch to make the On indicator go off Er keyChanging Modes Originals Sizes And Weights Of Recommended OriginalsMetric version Inch versionsInch version Sizes Difficult To DetectSizes detectable by the Auto Paper Select Metric version Document feeder Original Sizes And Scanning Area/Missing Image AreaExposure glass Recommended Paper Sizes And Types Copy PaperReference Non-recommended Paper Paper Storage Used Toner TonerToner Storage Basics Make sure that the machine is Copy mode Basic ProcedureMake sure that there are no previ- ous settings remaining Set your originalsAuto Reset Setting Originals On Exposure Glass Setting OriginalsLift the platen cover or the docu Ment feeder Lower the platen cover or the doc- ument feederSet the next original while Auto Feed indicator is lit Setting Originals Document FeederSadf mode Using SADF, Mixed Sized, and Thin Paper modesPress the Menu key Press the ↓Next key until DF Set- ting is displayedSelect DF Setting with the keys, then press the Select key Mixed sizes modePress the Select key Press the Exit keySelect Mixed Sizes with the keys, then press the Select key Thin paper modeAlign the rear and left edges Originals as shown in the ilSelect Thin Paper with the keys, then press the Select key Basic Functions Adjusting Copy Image DensityEnhanced Image Copy Press the Lighter or Darker key to adjust the image densitySelecting Original Type Setting Auto Paper Select Selecting Copy PaperManual Paper Select Dens. Orig. with the keys, then press the OK keyMake sure that the Auto Auto Paper Select is selected Select the copy paperSelect the paper tray by pressing the Paper or Machine Choose Reproduction RatiosAuto Reduce/Enlarge-Having Sort SORT/STACK/STAPLEStack Staple the optional 1000-sheet finish- er required⇒ P.144 y Removing Punch Waste Sort Rotate Sort Shift Sort Sort-Sorting Into Sets 123, 123Make sure that on is selected, then press the OK key To make punch holes, press the Punch keySet the original, then press the Start key Set the next original, then press the Start keyRotate Stack Shift Stack Stack-Stacking Together All Copies Of a Page 111, 222Rotate Stack Shift Stack optional finisher re- quiredThen, press the OK key Press the Sorter key until Stack indicator bottom is litMake sure that on is selected Staple A4KL B5K B5KL Sheet finisher Press the OK key Select one of four stapling posi- tionsPress the Yes key Press the Clear/Stop keyPress the No key Press the Start key Copying from the Bypass Tray Adjust the guides to copy paper sizeWhen copying onto non-standard size copy paper Press the # key Press the Ppr. Size key Make sure the k indicator is selectedPress the ↓Next key until your desired size is displayed Set your originals, then press the Start keyPress the # key Press the Ppr. Type key When copying onto OHP transparencies or thick paperSet your originals and press the Start key Storing Your Settings PROGRAM-STORING Your Copy Settings in MemoryStoring Your Settings Deleting a ProgramPress the Delete key Deleting a ProgramRecalling a Program Other Functions Reset the previous originals. Then, press the Start keyEnergy Saver Mode-Saving Energy User CodesOriginal Beeper Auto Start-Entering Copy Job Settings During Warm-up PeriodOriginal → Copy paper Ratio % Size Press the Enlarge or Reduce key to select a ratio Press the Zoom key ZOOM-REDUCING and Enlarging in 1 % StepsEnter the ratio Enter the desired reproduction ratios with the o or n keySet your originals, then press the Start key Metric version Mm steps Inch version 99.9 Steps Copying Horizontal % Vertical % ND2C0104 Enter the desired margin width with the Number keys Margin ADJUSTMENT-ADJUSTING the MarginSelect Left left margin or Right right margin with the keys ND2C0101 Erase Border Erase CenterCenter BorderPress the Border key Select the part to be erasedPress the Center key Set your originals, then press the Start key Pages→1-sided COMBINE-COMBINING Originals Into ONE CopyPages→booklet Duplex unitCOMBINE-COMBINING Originals Into ONE Copy Press the ↓Next key until the Combine is displayed Making a booklet Book → 1-Sided Feeder Without the optional documentPress the ↓Next key until Series Is displayedSided→1-Sided-Making Sided OriginalsSelect Series with the keys Press the ↓Next key until Series is displayedBook → 2-sided DUPLEX-MAKING TWO-SIDED CopiesSided → 2-sided Originals and copy direction Top Specifying Orientation of Bound Originals Original Copy paper When setting a stack of originals in the document feeder Front Cover-Copying Or COVER/PAPER DESIGNATE-ADDING or Inserting SheetsAdding a Front Cover Press the Menu key Press the Both key Both Covers-Copying Or Adding Front And BackPress the ↓Next key until Cover Ppr. Des. is displayed Press the Exit key Press the Ppr. Des. key Press the ↓Next key until OHP Slip Sheet is displayed OHP Slip SHEET-COPYING or Inserting Slip SheetOHP Slip SHEET-COPYING or Inserting Slip Sheet Press the ↓Next key until Posi- tive/Negative is displayed POSITIVE/NEGATIVE-COPYING in Complementaly ColorsPress the Menu key Press the Select key Double Copies Image REPEAT-REPEATING AN ImageImage Repeat Double Copies-Copying The Image Twice On OnePress the ↓Next key until Image Repeat is displayed Image Repeat-Repeating An Image Over The Entire Copy× 81/2L/Copy paper 81/2 × 11K Original 51/2 × 81/2K/CopyPress the ↓Next key until Image Set your original, then press the Start keyDeleting The Stored Images Storing The ImagesPrinting a List Of The Stored Images Recalling The Stored ImagesPress the ↓Next key until Archive File is displayed Storing The ImagesOK key Select the type of originals with the keys. Then, pressYou can delete images already stored Deleting The Stored ImagesKeys Printing a List Of The Stored ImagesSelect the desired file number Recalling The Stored ImagesWith the keys Enter the number of copies with the Number keysFollowing shows the combinations of functions Combination ChartÌíä Ììí Message If Your Machine does not Operate AS YOU WantDisplay FeaturesIf YOU Cannot Make Clear Copies ⇒ P.37 Adjusting Copy Im Age Density114 Jammed Staples If YOU Cannot Make Copies AS YOU WantOriginals Adjust ImageOriginals Into One Copy CombineDuplex Square the paper and set it in the tray Loading PaperCapacity Tray Loading Paper In The Large121 Adding Toner122 123 Clearing Misfeeds 125 When D is lit When E is lit When R is lit 129 When P is lit When Z is lit Fasten the fences with screws Adjust the back fence to the new paper sizeChanging the Paper Size To adjust the paper size Sheet Finisher Adding Staples135 136 137 138 Removing Jammed Staples 140 141 142 143 Pull out the punch waste box and remove punch waste Reinstall the punch waste boxEnter 2 with the Number key Accessing the User Tools Copy FeaturesÌéç Ìéæ Ìéå User Tools Menu Copy FeaturesÌéä Ìèí General Features 1/4Ìèì General Features Ìèê Ìèé Ìèè Adjust Image 1/2Ìèç Ìèæ Adjust Image 2/2Ìèå Ìèä Ìçí Input/Output 1/2Ìçì Ìçë Input/Output 2/2Ìçê Shortcut Keys DOS and Donts RemarksMachine Environment Where to PUT Your MachineOptimum environmental conditions Environments to avoidPower Connection Access To Machine Cleaning The Document Feeder Cleaning The Platen CoverCleaning The Exposure Glass Cleaning the machine170 Mainframe Non-reproduction area Copy paper weightFirst copy time Copying speed Type 1 and TypeCopy paper capacity Reproduction ratioContinuous copying count Space for main frame W × D Power consumptionDimensions W × D × H up to exposure glass Noise Emission WeightDocument Feeder Option Paper capacity Paper Tray Unit OptionAvailable paper size Number of bins Available paper size Internal Tray 2 1 BIN Tray OptionSheet Finisher Option 180 181 Paper size 3 holes version Punch KIT OptionPaper size 2 holes version Large Capacity Tray LCT Option Duplex Unit Option Power consumption MaxApprox kg, 6.7 lb Bypass Tray OptionMemory capacity Additional functions MB Copier Memory Unit Electric Sort KIT OptionOriginals scanned Copier Hard Disk Image Enhance KITOriginals stored for Archive File function Additional functionÌæä NumericsÌçæ Ìäí Means Power ON. c means Stand by Errata UE USA A2318607 FAX Option Type Page Page Energy Saving Information Iii Function MAP Info Table of Contents Vii Substitute Reception103 Viii110 109111 112161 159164 166225 223226 234Xii Front View Guide to ComponentsDocument Feeder ADF / Platen Internal Tray Cover Exposure GlassRear View Operation SwitchOptional Handset Optional Upper TrayGuide to Components Operation Panel Features Programmed by DefaultOn Hook Dial key Speed Dial keyProgram key User Tools/Counter keyStart key Interrupt keyClear/Stop key Original Type keyPower switches Turning On The PowerOperation switch Main power switchMake the On indicator go off Turning Off The PowerTurn off the operation switch to Limitation Switching Between Copy Mode and FAX ModeStandby Display Reading the DisplayCommunication Display Memory Transmission Immediate TransmissionInstructions and Requests Questions Selections Status Display PromptsDual Access Automatic Power Reception FunctionPersonal Code Access Useful FunctionsUseful Functions Originals Unsuitable for the Document Feeder ADF Acceptable Types of OriginalsAcceptable Original Sizes Inch Version Original Sizes Difficult to DetectExposure glass Paper Size and Scanned AreaDocument Feeder ADF If the Machine Cannot Detect the Size of Your Original Maximum Scan AreaInals HOW to SET AN OriginalHow to set A4, A5 and B5 size originals How to set A4, B4, A3, LT, LG and DLT size originalsBound Original Page Order Setting Originals Document Feeder ADFClose the Document Feeder ADF ReferenceFeeder ADF face up Scanning In Mixed Sized OriginalsWhen the Selected Output Tray Becomes Full When the Finisher is InstalledOverview OverviewMode key Make sure that the Memory Transmission indicator is litMemory Transmission Set the originalPress the Start key Start key ReferenceChecking the Transmission Result Sending a Fax Message ImmediatelyAutomatic Redial Broadcasting SequenceBroadcasting Checking Progress ECM Error Correction ModeIf Memory Runs Out While Storing an Original Batch TransmissionParallel Memory Transmission Memory Storage ReportCommunication Failure Report Transmission Result Report Memory TransmissionPress Info Canceling a Memory TransmissionPress the Clear/Stop key Press Exit Press YesSet your original Check that the Immediate Trans- mission indicator is litImmediate Transmission If the Connection Could Not Be Made Cancel then OKTransmission Result Report Immediate Transmission On-hook Dial Set your original and select any scan settings you requirePress the On Hook Dial key Modes/Energy Saver key and returnPick up the external telephone Manual DialCanceling a Transmission After You Have Pressed Start Key Canceling a TransmissionPress the Clear Modes/Energy Sav Er keyResolution Scan SettingsOriginal Type Text Default SettingImage Density Contrast Text·PhotoWhen Setting Originals on the Exposure Mixing Scan Settings in a Multiple Page OriginalAuto Image Density Manual Image DensityWhen Setting Originals in the Document Feeder ADF To Switch to G3 To Switch to G4Changing Line Type Which line is used for G3 transmissions?Auto Identification Number Keys DialingNumber keys Quick DialsPause Restrictions When Dialing with the Number KeysSubaddress Isdn option required Sending Tonal Signals by Isdn Isdn Option RequiredTone Chain Dial Quick DialsExample Quick DialPress the Speed Dial key Speed DialsTelephone Directory Preparation GroupsPress Tel.Dir −Prev. or ↓NextOptional Group Dial Press the Pause/Redial key RedialEnter an Optional Group number with the number keys Code for the number you wish to redial e.g Press the F5 key Transmission FeaturesID Transmission Code SUB Jbig Transmission Code PWDDisplay During Reception Reception ResolutionImmediate Reception Memory Reception Screening messages from anonymous senders When an RTI or CSI is ReceivedSubstitute Reception Free Fax Mode Auto Reception Mode Selecting the Reception ModeTelephone Mode Receiving a Fax in Telephone ModeTransfer Station Reception FunctionsRequesting Party Transfer StationSending the Transfer Result Report Transfer Result ReportCode SEP Enter the function number for Sepp on the number keys Default ID Polling ReceptionPress OK Press Exit Jbig ReceptionPrint Completion Beep Printing FunctionsCheckered Mark Center MarkSided Printing Multi-copy ReceptionDegree Rotation Printing Two In One Image RotationReduction Reverse Order PrintingTSI Print When There is No Paper of the Correct SizeCIL/TID Print Priority TableReceived Image Size Out Of Paper Display Message Just Size PrintingHaving Incoming Messages Printed on Paper From Bypass Tray Advanced Transmission Features ⇒ P.208 Date/Time Send LaterDial and press the Start key Press OKID Override Default IDConfidential Transmission Press the or keys to turn Default ID on and press OK Default IDEnter a Personal Code function number with the number keys Personal Code TransmissionPersonal Code Transmission Sending AN Auto Document Sending AN Auto Document Sided Transmission DOUBLE-SIDED Transmission Sided Transmission DOUBLE-SIDED Transmission Book FAX Bound Original Page Order Choosing the Area to be Scanned Yourself Irregular Scan Area Choosing the Area to be Scanned Yourself Irregular Scan Area Enter the deadline with the num- ber keys Transmission Deadline TRDTransmission Deadline TRD Polling Transmission Default ID Polling TransmissionFree Polling Transmission Override ID Polling TransmissionPress the or key to select ID Override and press OK Press the or key to select Default ID and press OKEnter the Polling TX function number with the number keys Polling Transmission Clear Report Polling Transmission Polling Reception Default ID Polling Reception Free Polling ReceptionOverride ID Polling Reception Enter the Polling RX function number with the number keysPolling Result Report Press the or key to select the Default ID and press OKPolling Reserve Report Transfer Request Enter one or more End Receivers Enter a Transfer StationsPress Recv. Stn Group Dial Specifying an End ReceiverQuick Dial Speed DialTTI Transmit Terminal Identification Print Transmission OptionsLabel Insertion Auto Reduction100 Selecting Transmission Options for a SingleID Transmission 101 Press the or key to switch Auto Reduction on or off102 103 Checking and Canceling Transmission Files104 Printing a File105 Checking and Editing a FileEnter the transmission time 4 digits with the number keys 106Stop key 107Enter the start time with the number keys 108 109 Printing a List of Files in Memory Print TX File ListPress Info Press −Prev. or ↓Next to scroll through the list Checking the Transmission Result TX Status110 Press −Prev. or ↓Next to scroll through the messages Checking the Reception Result RX Status111 112 Printing a Confidential Message113 Confidential File Report114 Printing a File Received with Memory Lock115 116 Printing the TCREnter the Print TCR function number with the number keys Press the or key to select the format you want to print117 Usage is displayed. When you have finished, press OKDisplaying the Memory Status 118 119 When Toner Runs OUT120 Error Messages and Their Meanings121 Solving Problems122 123 IndicatorsWhen the Receive File Indicator is Lit or Flashing 124 When the Confidential File Indicator is LitWhen the Fax key is Lit in Red 125 When AN Error Report is Printed126 When Power is Turned OFF or FailsAccessing the User Tools Press the User Tools/Counter key Exiting User Tool mode128 129 REGISTER/DELETE MenuRegistering Quick Dials 130 Enter a fax number using the number keysPress Name Press OK to register the new set- tingDeleting Quick Dials Enter the number of the Fax modeQuick Dial List 131132 Quick Dial Key and Function Key Label Dial label133 Non-transparent label paper134 Transparent label paper135 Registering Groups136 Group Dial list Deleting Groups137 Press OK to register the GroupPress the Quick Dial key whose Group you wish to delete 138139 Registering Optional GroupsNumber Fax 140Enter ModePress OK to store the information you have just entered 141142 Checking the Contents of Optional GroupsDeleting Optional Groups Press Yes to delete the Optional Group Registering Speed Dials143 144 145 Deleting Speed DialsSpeed Dial list 146 147 Storing Keystroke Programs148 Press FeatureKeystroke program list Using a Keystroke Program149 Press OK Press NamePress the OK key then the Start key 150151 Registering Auto DocumentsEnter the Auto Document name 152153 Deleting an Auto DocumentAuto Document list Enter the number of the Fax Press Yes Registering Irregular Area154 Press Area 1 or Area 155Press Vert ReferenceDeleting an Irregular Area Enter a length using the number keys and press OK156 Press Horiz157 158 REPORTS/LISTS159 Initial Setup TXEnter a function number using Number keys 160 Transmission Mode ExampleResolution Example 161 Initial Setup RXChange the setting with the and keys and press OK To set the Bypass Paper Size Reception Mode ExampleCheckered Mark Example 162Press Horiz 163Assigning User Function Keys Storing/Editing the Contents of a User Function Key165 Using a User FunctionEnter the function number for Key Op. Settings using KEY Operator SettingsPersonal Codes Registering Personal CodesNumber keys and press the # Enter key within 3 seconds Enter the name Enter a Personal Code using the number keys167 168 Deleting a Personal CodePress OK to register the code Name169 Personal Code AccessEnter the number for Personal Code using the number keys Printing the Personal Code List170 Press PrevMenu twice171 ECMPress PrevMenu Press the User Tools/Counter key Memory Lock172 173 Multistep Transfer174 Specify a Transfer Station Forwarding175 176 Registering Forwarding Stations177 Deleting a Forwarding Station178 Registering Specific Senders ForwardingRegister an RTI or CSI of a sender Press OK 179Press RTI/CSI Press Receiver Deleting a Specific Sender Forwarding180 181 Specified Sender/Forwarding Station list182 Special Senders to Treat Differently Special RX Nos183 Registering Specific Senders Special X NosEnter an RTI or CSI of a sender and press OK 184Multi-copy Reverse PrintingTray Select Sided Printing186 Deleting a Specific Sender187 Specified Sender List188 CancelAuthorized Reception Reference Press RTI/CSI Programming Specified Senders189 190 Deleting a Specific Sender Authorized Reception191 Sender/Authorized Reception ListMonitor Volume 193 RTI/TTIEnter the number of the Fax Enter an RTI and press OK 194195 Registering The Economy Transmission TimePress TTI Enter a TTI and press OKPolling ID ID CodeMemory Lock ID Confidential ID197 Enter the function number for ID Code using the number keys198 G3 Analog Line199 G3 Digital Line200 G4 Digital Line201 Press PrevMenu 202Changing the User Parameters Switches and BitsUser Parameter List 203204 205 206 How to Specify a User Parameter207 Printing the User Parameter List208 Date/Time209 Summer TimeCounters When you have checked the total Auto Reset210 Pages, press OKPaper Feed Selection RDS Remote Diagnostic System211 Select the interval with Keys. Then press OK key212 Keys Entering and Modifying TextAvailable Characters Not using a wild card How To Enter TextUsing a wild card Entering symbols215 Entering numbersDeleting characters 216 Where to connect the machine Connecting The Telephone LineWhen using a modular type connector 217218 Connecting The Machine To The IsdnConnecting The Optional External Telephone 219 Adjusting the handset bell volumeSelecting The Line Type Pull out the cartridge Replacing the Stamp Cartridge220 221 Stamp Cover LayoutSet a new cartridge Replace the stamp cover until it clicks222 Extended Features Fax Feature Expander and Hard DiskOptional Equipment Memory CapacityStamp FAX Stamp Type Isdn Unit Isdn Option TypeDuplex Unit AD340 224225 SpecificationsPower Consumption 226 Advanced Transmission FeaturesFunction List Deadline TRD 227228 Communication Information229 User ToolsREPORTS/LISTS 230231 Settings193 RTI/TTI 232233 234 Index235 236 237 FAX Option Type 450 Operating Instructions