Manuals / Ricoh / Computer Equipment / Fax Machine

Ricoh 340 manual Overview

Models: 340

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2. Sending a Fax Message

OVERVIEW

Overview

The basic procedure to send a fax message is:

AMake sure the Fax indicator is lit

BSet your original

CDial the number

DPress {Start}

The rest of this section describes these steps and the various features that are available in more detail.

There are two ways to send a fax message:

•Memory Transmission

•Immediate Transmission

Check the indicators on the operation panel to check which mode is currently ac- tive and press the Transmission Mode key to toggle between them.

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Ricoh 340 manual Overview

Contents

340/350/450 Introduction Symbols HOW to Read this ManualTable of Contents Manuals for this Machine System Settings this manualWhen using as a copier When using as a facsimileMachine Types Copy Mode Additional Functions Provided by Optional Memory UnitsCopier hard disk Image enhance kit Fax hard disk Facsimile Mode OptionDpi high resolution card Options for Memory Expansion MB memory cardChanging Modes ModesMULTI-ACCESS Multi-accessing example Mission Immedi Ate Trans Memory Recep Tion Interrupt key Copy Mode Changing To Copy ModeInterrupt Copying To Make Urgently Needed Copies Reset the previous original. B Press the Start key Copying And Multi-accessingWhen Print Priority = Fax or Dis- play default When Print Priority = InterleavePrinting a received fax in a hurry FAX ModeChanging To Facsimile Mode Printing a Received FaxComplete the usual Operations For sending a fax, then press Sending a FaxFax Sending a fax while copyingWhile outputting copy Keys for User Tools System Settings Panel DisplayKeys Cursor keys Enter 1 with the Number keys Accessing the User Tools System SettingsExiting from User Tools ⇒ P.19 Settings You Can Change With The User ToolsUser Tools Menu System Settings System Settings 1 Settings YOU can Change with the User ToolsDefault 15 minutes System Settings 2/6System Settings 3/6 See Changing The Paper Size in the Copy Reference System Settings 4/6 ⇒ P.6 Multi-Access System Settings 5/6 Default ADF External Tray System Settings 6/6Index Means Power ON. c means Stand by 340/350/450 Operating Instructions Copy Reference Introduction Safety Information Safety During OperationExamples Of Indications Page Iii Page Page Duplex Priority Auto Off TimerEnergy Star Low Pwr. Shift TimeVii 12 11 What YOU can do with this Machine Copy ModeRR Rrrr Basics Preset REDUCE/ENLARGE-REDUCING and Enlarging Using 113 102108 111166 148150 165Xiv Machine Types Guide to Components Front cover Paper trayPaper tray unit option Lower right cover Bypass tray option for TypeVentilation hole Right side coverTo copy onto A3, 11 × 17 paper GuideIf the end of the sheet is curled Type OptionsType 2 and Type Sheet finisherSheet finisher only for Type Function List Based on Options Page Page Operation Panel IndicatorsSelection keys Operation switchShortcut keys Function keysDisplays items which can be selected or specified Panel DisplayDisplays And Key Operations Copy initial displayCommon keys Function menu displaySample Display for Erasing the Center/Border Display Panel LayoutStarting the Machine Turning On The PowerOperation switch right side of the op- eration panel Main power switch left side of the ma- chineEr key Turning Off The PowerWhen the Clear Modes/Energy Saver indicator is lit Press the operation switch to make the On indicator go offChanging Modes Inch versions Sizes And Weights Of Recommended OriginalsOriginals Metric versionSizes Difficult To Detect Sizes detectable by the Auto Paper Select Metric versionInch version Original Sizes And Scanning Area/Missing Image Area Exposure glassDocument feeder Recommended Paper Sizes And Types Copy PaperReference Non-recommended Paper Paper Storage Toner Toner StorageUsed Toner Basics Set your originals Basic ProcedureMake sure that the machine is Copy mode Make sure that there are no previ- ous settings remainingAuto Reset Lower the platen cover or the doc- ument feeder Setting OriginalsSetting Originals On Exposure Glass Lift the platen cover or the docu Ment feederSet the next original while Auto Feed indicator is lit Setting Originals Document FeederPress the ↓Next key until DF Set- ting is displayed Using SADF, Mixed Sized, and Thin Paper modesSadf mode Press the Menu keyPress the Exit key Mixed sizes modeSelect DF Setting with the keys, then press the Select key Press the Select keyOriginals as shown in the il Thin paper modeSelect Mixed Sizes with the keys, then press the Select key Align the rear and left edgesSelect Thin Paper with the keys, then press the Select key Basic Functions Adjusting Copy Image DensityEnhanced Image Copy Press the Lighter or Darker key to adjust the image densitySelecting Original Type Setting Dens. Orig. with the keys, then press the OK key Selecting Copy PaperAuto Paper Select Manual Paper SelectMake sure that the Auto Auto Paper Select is selected Select the copy paperMachine Choose Reproduction Ratios Auto Reduce/Enlarge-HavingSelect the paper tray by pressing the Paper or Staple the optional 1000-sheet finish- er required SORT/STACK/STAPLESort Stack⇒ P.144 y Removing Punch Waste Sort Rotate Sort Shift Sort Sort-Sorting Into Sets 123, 123Set the next original, then press the Start key To make punch holes, press the Punch keyMake sure that on is selected, then press the OK key Set the original, then press the Start keyShift Stack optional finisher re- quired Stack-Stacking Together All Copies Of a Page 111, 222Rotate Stack Shift Stack Rotate StackPress the Sorter key until Stack indicator bottom is lit Make sure that on is selectedThen, press the OK key Staple A4KL B5K B5KL Sheet finisher Press the OK key Select one of four stapling posi- tionsPress the Clear/Stop key Press the No keyPress the Yes key Press the Start key Copying from the Bypass Tray Adjust the guides to copy paper sizeWhen copying onto non-standard size copy paper Set your originals, then press the Start key Make sure the k indicator is selectedPress the # key Press the Ppr. Size key Press the ↓Next key until your desired size is displayedPress the # key Press the Ppr. Type key When copying onto OHP transparencies or thick paperSet your originals and press the Start key Deleting a Program PROGRAM-STORING Your Copy Settings in MemoryStoring Your Settings Storing Your SettingsPress the Delete key Deleting a ProgramRecalling a Program User Codes Reset the previous originals. Then, press the Start keyOther Functions Energy Saver Mode-Saving EnergyOriginal Beeper Auto Start-Entering Copy Job Settings During Warm-up PeriodOriginal → Copy paper Ratio % Size Press the Enlarge or Reduce key to select a ratio Enter the desired reproduction ratios with the o or n key ZOOM-REDUCING and Enlarging in 1 % StepsPress the Zoom key Enter the ratioSet your originals, then press the Start key Metric version Mm steps Inch version 99.9 Steps Copying Horizontal % Vertical % ND2C0104 Margin ADJUSTMENT-ADJUSTING the Margin Select Left left margin or Right right margin with the keysEnter the desired margin width with the Number keys ND2C0101 Border Erase CenterErase Border CenterSelect the part to be erased Press the Center keyPress the Border key Set your originals, then press the Start key Duplex unit COMBINE-COMBINING Originals Into ONE CopyPages→1-sided Pages→bookletCOMBINE-COMBINING Originals Into ONE Copy Press the ↓Next key until the Combine is displayed Making a booklet Book → 1-Sided Is displayed Without the optional documentFeeder Press the ↓Next key until SeriesPress the ↓Next key until Series is displayed Sided OriginalsSided→1-Sided-Making Select Series with the keysDUPLEX-MAKING TWO-SIDED Copies Sided → 2-sidedBook → 2-sided Originals and copy direction Top Specifying Orientation of Bound Originals Original Copy paper When setting a stack of originals in the document feeder COVER/PAPER DESIGNATE-ADDING or Inserting Sheets Adding a Front CoverFront Cover-Copying Or Press the Menu key Both Covers-Copying Or Adding Front And Back Press the ↓Next key until Cover Ppr. Des. is displayedPress the Both key Press the Exit key Press the Ppr. Des. key Press the ↓Next key until OHP Slip Sheet is displayed OHP Slip SHEET-COPYING or Inserting Slip SheetOHP Slip SHEET-COPYING or Inserting Slip Sheet POSITIVE/NEGATIVE-COPYING in Complementaly Colors Press the Menu key Press the Select keyPress the ↓Next key until Posi- tive/Negative is displayed Double Copies-Copying The Image Twice On One Image REPEAT-REPEATING AN ImageDouble Copies Image RepeatPress the ↓Next key until Image Repeat is displayed Image Repeat-Repeating An Image Over The Entire CopySet your original, then press the Start key Original 51/2 × 81/2K/Copy× 81/2L/Copy paper 81/2 × 11K Press the ↓Next key until ImageRecalling The Stored Images Storing The ImagesDeleting The Stored Images Printing a List Of The Stored ImagesPress the ↓Next key until Archive File is displayed Storing The ImagesOK key Select the type of originals with the keys. Then, pressYou can delete images already stored Deleting The Stored ImagesKeys Printing a List Of The Stored ImagesEnter the number of copies with the Number keys Recalling The Stored ImagesSelect the desired file number With the keysFollowing shows the combinations of functions Combination ChartÌíä Ììí Message If Your Machine does not Operate AS YOU WantDisplay FeaturesIf YOU Cannot Make Clear Copies ⇒ P.37 Adjusting Copy Im Age Density114 Jammed Staples If YOU Cannot Make Copies AS YOU WantOriginals Adjust ImageOriginals Into One Copy CombineDuplex Square the paper and set it in the tray Loading PaperCapacity Tray Loading Paper In The Large121 Adding Toner122 123 Clearing Misfeeds 125 When D is lit When E is lit When R is lit 129 When P is lit When Z is lit Adjust the back fence to the new paper size Changing the Paper SizeFasten the fences with screws To adjust the paper size Sheet Finisher Adding Staples135 136 137 138 Removing Jammed Staples 140 141 142 143 Pull out the punch waste box and remove punch waste Reinstall the punch waste boxEnter 2 with the Number key Accessing the User Tools Copy FeaturesÌéç Ìéæ Ìéå User Tools Menu Copy FeaturesÌéä Ìèí General Features 1/4Ìèì General Features Ìèê Ìèé Ìèè Adjust Image 1/2Ìèç Ìèæ Adjust Image 2/2Ìèå Ìèä Ìçí Input/Output 1/2Ìçì Ìçë Input/Output 2/2Ìçê Shortcut Keys DOS and Donts RemarksEnvironments to avoid Where to PUT Your MachineMachine Environment Optimum environmental conditionsPower Connection Access To Machine Cleaning the machine Cleaning The Platen CoverCleaning The Document Feeder Cleaning The Exposure Glass170 Mainframe Copying speed Type 1 and Type Copy paper weightNon-reproduction area First copy timeReproduction ratio Continuous copying countCopy paper capacity Power consumption Dimensions W × D × H up to exposure glassSpace for main frame W × D Noise Emission WeightDocument Feeder Option Paper Tray Unit Option Available paper sizePaper capacity Number of bins Available paper size Internal Tray 2 1 BIN Tray OptionSheet Finisher Option 180 181 Punch KIT Option Paper size 2 holes versionPaper size 3 holes version Large Capacity Tray LCT Option Duplex Unit Option Power consumption MaxApprox kg, 6.7 lb Bypass Tray OptionMemory capacity Additional functions MB Copier Memory Unit Electric Sort KIT OptionAdditional function Copier Hard Disk Image Enhance KITOriginals scanned Originals stored for Archive File functionÌæä NumericsÌçæ Ìäí Means Power ON. c means Stand by Errata UE USA A2318607 FAX Option Type Page Page Energy Saving Information Iii Function MAP Info Table of Contents Vii Substitute Reception103 Viii112 109110 111166 159161 164234 223225 226Xii Exposure Glass Guide to ComponentsFront View Document Feeder ADF / Platen Internal Tray CoverOptional Upper Tray Operation SwitchRear View Optional HandsetGuide to Components Operation Panel Features Programmed by DefaultUser Tools/Counter key Speed Dial keyOn Hook Dial key Program keyOriginal Type key Interrupt keyStart key Clear/Stop keyMain power switch Turning On The PowerPower switches Operation switchTurning Off The Power Turn off the operation switch toMake the On indicator go off Limitation Switching Between Copy Mode and FAX ModeMemory Transmission Immediate Transmission Reading the DisplayStandby Display Communication DisplayInstructions and Requests Questions Selections Status Display PromptsUseful Functions Automatic Power Reception FunctionDual Access Personal Code AccessUseful Functions Acceptable Types of Originals Acceptable Original SizesOriginals Unsuitable for the Document Feeder ADF Inch Version Original Sizes Difficult to DetectPaper Size and Scanned Area Document Feeder ADFExposure glass If the Machine Cannot Detect the Size of Your Original Maximum Scan AreaInals HOW to SET AN OriginalHow to set A4, A5 and B5 size originals How to set A4, B4, A3, LT, LG and DLT size originalsReference Setting Originals Document Feeder ADFBound Original Page Order Close the Document Feeder ADFFeeder ADF face up Scanning In Mixed Sized OriginalsWhen the Selected Output Tray Becomes Full When the Finisher is InstalledOverview OverviewSet the original Make sure that the Memory Transmission indicator is litMode key Memory TransmissionPress the Start key Start key ReferenceBroadcasting Sequence Sending a Fax Message ImmediatelyChecking the Transmission Result Automatic RedialBatch Transmission ECM Error Correction ModeBroadcasting Checking Progress If Memory Runs Out While Storing an OriginalParallel Memory Transmission Memory Storage ReportCommunication Failure Report Transmission Result Report Memory TransmissionCanceling a Memory Transmission Press the Clear/Stop keyPress Info Press Exit Press YesCheck that the Immediate Trans- mission indicator is lit Immediate TransmissionSet your original Cancel then OK Transmission Result Report Immediate TransmissionIf the Connection Could Not Be Made Modes/Energy Saver key and return Set your original and select any scan settings you requireOn-hook Dial Press the On Hook Dial keyPick up the external telephone Manual DialEr key Canceling a TransmissionCanceling a Transmission After You Have Pressed Start Key Press the Clear Modes/Energy SavResolution Scan SettingsText·Photo Text Default SettingOriginal Type Image Density ContrastManual Image Density Mixing Scan Settings in a Multiple Page OriginalWhen Setting Originals on the Exposure Auto Image DensityWhen Setting Originals in the Document Feeder ADF Which line is used for G3 transmissions? To Switch to G4To Switch to G3 Changing Line TypeAuto Identification Quick Dials DialingNumber Keys Number keysPause Restrictions When Dialing with the Number KeysSending Tonal Signals by Isdn Isdn Option Required ToneSubaddress Isdn option required Quick Dial Quick DialsChain Dial ExampleSpeed Dials Telephone DirectoryPress the Speed Dial key −Prev. or ↓Next GroupsPreparation Press Tel.DirOptional Group Dial Redial Enter an Optional Group number with the number keysPress the Pause/Redial key Code for the number you wish to redial e.g Transmission Features ID TransmissionPress the F5 key Code SUB Jbig Transmission Code PWDReception Resolution Immediate ReceptionDisplay During Reception Memory Reception When an RTI or CSI is Received Substitute ReceptionScreening messages from anonymous senders Free Receiving a Fax in Telephone Mode Selecting the Reception ModeFax Mode Auto Reception Mode Telephone ModeTransfer Station Reception FunctionsTransfer Station Requesting PartyTransfer Result Report Code SEPSending the Transfer Result Report Enter the function number for Sepp on the number keys Default ID Polling ReceptionPress OK Press Exit Jbig ReceptionCenter Mark Printing FunctionsPrint Completion Beep Checkered MarkSided Printing Multi-copy ReceptionDegree Rotation Printing Two In One Image RotationReduction Reverse Order PrintingPriority Table When There is No Paper of the Correct SizeTSI Print CIL/TID PrintReceived Image Size Out Of Paper Display Message Just Size PrintingHaving Incoming Messages Printed on Paper From Bypass Tray Advanced Transmission Features ⇒ P.208 Date/Time Send LaterDial and press the Start key Press OKDefault ID Confidential TransmissionID Override Press the or keys to turn Default ID on and press OK Default IDEnter a Personal Code function number with the number keys Personal Code TransmissionPersonal Code Transmission Sending AN Auto Document Sending AN Auto Document Sided Transmission DOUBLE-SIDED Transmission Sided Transmission DOUBLE-SIDED Transmission Book FAX Bound Original Page Order Choosing the Area to be Scanned Yourself Irregular Scan Area Choosing the Area to be Scanned Yourself Irregular Scan Area Enter the deadline with the num- ber keys Transmission Deadline TRDTransmission Deadline TRD Override ID Polling Transmission Default ID Polling TransmissionPolling Transmission Free Polling TransmissionPress the or key to select Default ID and press OK Enter the Polling TX function number with the number keysPress the or key to select ID Override and press OK Polling Transmission Clear Report Polling Transmission Enter the Polling RX function number with the number keys Default ID Polling Reception Free Polling ReceptionPolling Reception Override ID Polling ReceptionPress the or key to select the Default ID and press OK Polling Reserve ReportPolling Result Report Transfer Request Enter a Transfer Stations Press Recv. StnEnter one or more End Receivers Speed Dial Specifying an End ReceiverGroup Dial Quick DialAuto Reduction Transmission OptionsTTI Transmit Terminal Identification Print Label InsertionSelecting Transmission Options for a Single ID Transmission100 101 Press the or key to switch Auto Reduction on or off102 103 Checking and Canceling Transmission Files104 Printing a File105 Checking and Editing a FileEnter the transmission time 4 digits with the number keys 106107 Enter the start time with the number keysStop key 108 109 Printing a List of Files in Memory Print TX File ListChecking the Transmission Result TX Status 110Press Info Press −Prev. or ↓Next to scroll through the list Checking the Reception Result RX Status 111Press −Prev. or ↓Next to scroll through the messages 112 Printing a Confidential Message113 Confidential File Report114 Printing a File Received with Memory Lock115 Press the or key to select the format you want to print Printing the TCR116 Enter the Print TCR function number with the number keysUsage is displayed. When you have finished, press OK Displaying the Memory Status117 118 119 When Toner Runs OUT120 Error Messages and Their Meanings121 Solving Problems122 Indicators When the Receive File Indicator is Lit or Flashing123 When the Confidential File Indicator is Lit When the Fax key is Lit in Red124 125 When AN Error Report is Printed126 When Power is Turned OFF or FailsAccessing the User Tools Exiting User Tool mode 128Press the User Tools/Counter key REGISTER/DELETE Menu Registering Quick Dials129 Press OK to register the new set- ting Enter a fax number using the number keys130 Press Name131 Enter the number of the Fax modeDeleting Quick Dials Quick Dial List132 Quick Dial Key and Function Key Label Dial label133 Non-transparent label paper134 Transparent label paper135 Registering Groups136 Press OK to register the Group Deleting GroupsGroup Dial list 137Press the Quick Dial key whose Group you wish to delete 138139 Registering Optional GroupsMode 140Number Fax EnterPress OK to store the information you have just entered 141Checking the Contents of Optional Groups Deleting Optional Groups142 Registering Speed Dials 143Press Yes to delete the Optional Group 144 Deleting Speed Dials Speed Dial list145 146 147 Storing Keystroke Programs148 Press FeaturePress OK Press Name Using a Keystroke ProgramKeystroke program list 149Press the OK key then the Start key 150151 Registering Auto DocumentsEnter the Auto Document name 152Deleting an Auto Document Auto Document list153 Registering Irregular Area 154Enter the number of the Fax Press Yes Reference 155Press Area 1 or Area Press VertPress Horiz Enter a length using the number keys and press OKDeleting an Irregular Area 156157 158 REPORTS/LISTSInitial Setup TX Enter a function number using Number keys159 Transmission Mode Example Resolution Example160 Initial Setup RX Change the setting with the and keys and press OK161 162 Reception Mode ExampleTo set the Bypass Paper Size Checkered Mark ExamplePress Horiz 163Assigning User Function Keys Storing/Editing the Contents of a User Function Key165 Using a User FunctionRegistering Personal Codes KEY Operator SettingsEnter the function number for Key Op. Settings using Personal CodesEnter the name Enter a Personal Code using the number keys 167Number keys and press the # Enter key within 3 seconds Name Deleting a Personal Code168 Press OK to register the code169 Personal Code AccessPress PrevMenu twice Printing the Personal Code ListEnter the number for Personal Code using the number keys 170171 ECMMemory Lock 172Press PrevMenu Press the User Tools/Counter key 173 Multistep Transfer174 Forwarding 175Specify a Transfer Station 176 Registering Forwarding Stations177 Deleting a Forwarding Station178 Registering Specific Senders Forwarding179 Press RTI/CSIRegister an RTI or CSI of a sender Press OK Deleting a Specific Sender Forwarding 180Press Receiver 181 Specified Sender/Forwarding Station list182 Special Senders to Treat Differently Special RX Nos183 Registering Specific Senders Special X NosEnter an RTI or CSI of a sender and press OK 184Sided Printing Reverse PrintingMulti-copy Tray Select186 Deleting a Specific Sender187 Specified Sender ListCancel Authorized Reception188 Programming Specified Senders 189Reference Press RTI/CSI 190 Deleting a Specific Sender Authorized Reception191 Sender/Authorized Reception ListMonitor Volume 193 RTI/TTIEnter the number of the Fax Enter an RTI and press OK 194Enter a TTI and press OK Registering The Economy Transmission Time195 Press TTIConfidential ID ID CodePolling ID Memory Lock ID197 Enter the function number for ID Code using the number keys198 G3 Analog Line199 G3 Digital Line200 G4 Digital Line201 Press PrevMenu 202203 Switches and BitsChanging the User Parameters User Parameter List204 205 206 How to Specify a User Parameter207 Printing the User Parameter List208 Date/TimeSummer Time Counters209 Pages, press OK Auto ResetWhen you have checked the total 210Select the interval with Keys. Then press OK key RDS Remote Diagnostic SystemPaper Feed Selection 211212 Entering and Modifying Text Available CharactersKeys Entering symbols How To Enter TextNot using a wild card Using a wild cardEntering numbers Deleting characters215 216 217 Connecting The Telephone LineWhere to connect the machine When using a modular type connectorConnecting The Machine To The Isdn Connecting The Optional External Telephone218 Adjusting the handset bell volume Selecting The Line Type219 Replacing the Stamp Cartridge 220Pull out the cartridge Replace the stamp cover until it clicks Stamp Cover Layout221 Set a new cartridge222 Memory Capacity Fax Feature Expander and Hard DiskExtended Features Optional Equipment224 Isdn Unit Isdn Option TypeStamp FAX Stamp Type Duplex Unit AD340Specifications Power Consumption225 Advanced Transmission Features Function List226 Deadline TRD 227228 Communication Information229 User ToolsREPORTS/LISTS 230231 Settings193 RTI/TTI 232233 234 Index235 236 237 FAX Option Type 450 Operating Instructions