Xerox WorkCentre C226 manual Important Points When Using Scan to E-Mail

Network Scanner Operation

Important Points When Using Scan to E-Mail

Be very careful not to send image data files that are too large.

Your mail server's system administrator may have placed a limit on the amount of data that can be sent in one e-mail transmission. If this limit is exceeded, the e-mail will not be delivered to the recipient. Even if there is no limit and your e-mail is successfully delivered, a large data file may take a long time to be received and place a heavy bur- den on the recipient's network, depending on the recipient's network (Internet) connec- tion environment.

If large image data files are repeatedly sent, the resulting burden on the network may slow down the speed of other, unrelated data transmissions and in some cases, may even cause the mail server or network to go down.

The example images below will produce the following file sizes when scanned as A4 (8-1/2" x 11") size originals:

	File size of text original A	File size of photo original B when scanned
Resolution
	when scanned	Black and white scanning	Colour scanning
[LOWER]	Approx. 26 KB	Approx. 300 KB	Approx. 1200 KB
	(TIFF HIGH (G4) format)	(TIFF HIGH (G4) format)	(JPEG MEDIUM compression)
[HIGHER]	Approx. 43 KB	Approx. 700 KB	Approx. 3500 KB
	(TIFF HIGH (G4) format)	(TIFF HIGH (G4) format)	(JPEG MEDIUM compression)

If multiple images are scanned, the file size will be approximately (Size of each image as indicated above) x (Number of images scanned).

Although the actual limitation depends on your network environment, a general guide- line for the maximum file size for Scan to E-mail is 2000 KB. In cases where you need to send multiple documents, try such measures as lowering the resolution mode.

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