Setting Up Destination Information | Xerox WorkCentre C226 instruction

Network Scanner Operation

Setting Up Destination Information

To store the name and address of a destination as a one-touch key, click "Destination" or one of the transmission methods in the Web page menu frame. "Destination" can also be used to edit or clear stored destinations. (Refer to page 4-15.)

A total of 500 destinations can be stored, including E-mail, FTP, and Group destina- tions. Among these, a combined total of 100 Scan to FTP destinations can be stored.

The stored destinations appear as one-touch keys in the touch panel of the machine when you send an image, allowing you to select the destination.

Click here.

E-mail:Refer to page 4-11.

FTP: Refer to page 4-12.

Group: Refer to page 4-14.

For detailed information on setting up, editing, and deleting destinations, refer to "Help".

4-10	Xerox WorkCentre C226 User Guide

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Xerox WorkCentre C226 manual Setting Up Destination Information

Contents

Xerox WorkCentre C226 User Guide Warranty Trademark information Table of contents Introduction Xerox WorkCentre C226 User Guide Before Using the ProductManaging the Machine Peripheral Devices Before Making Copies Basic Procedure for Making Copies Convenient Copy Functions Setting the Printer Driver Properties Machine Maintenance for CopyingBasic Printing Procedures Xerox WorkCentre C226 User Guide Vii Printing from the Operation Panel Printer Configuration SettingsWeb Pages in the Printer Key Operator Programs Troubleshooting Appendix Sending an Image Condition Setting Screen of Scanner ModeScanning Settings Specifications Before Using the FAX Feature Advanced Transmission Methods Transmission Using F-CodesBasic Operations Xii Xerox WorkCentre C226 User Guide Xerox WorkCentre C226 User Guide Xiii Convenient Methods of UseProgramming Xiv Xerox WorkCentre C226 User Guide Safety Notes Cleaning Your Product Operator Accessible AreasMaintenance Electrical Supply Disconnect Device Operational Safety InformationDo These Xerox WorkCentre C226 User Guide Xvii For Consumables Maintenance InformationOzone Safety Information Do Not Do These Xerox WorkCentre C226 User Guide Xix Product Safety CertificationRadio Frequency Emissions FAX Send Header Requirements CE Mark Data Coupler Information Xerox WorkCentre C226 User Guide Xxi Xxii Xerox WorkCentre C226 User Guide CanadaEurope Xerox WorkCentre C226 User Guide Xxiii USA Energy StarCanada Environmental Choice Europe Energy Xxiv Xerox WorkCentre C226 User Guide Xerox WorkCentre C226 User Guide Xxv Other countries Xxvi Xerox WorkCentre C226 User Guide Before Using the Product Installation Requirements General Information If the machine has been placed on a stand/1-Tray Unit Installation RequirementsMoving this machine If the machine is to be left unused for a long time Introduction Introduction Original and paper sizes Meaning of R in original and paper size indications Main Features Main Features Auto power shut-off mode Energy saving featuresPreheat mode Part Names and Functions Part Names and FunctionsExterior Operation panel Tray Unit Stand/1-TrayUnit Duplex Bypass/ See Inverter Unit and exit tray Interior Part names and functions of peripheral devices Other optional equipment Ready indicator Data indicator Operation panel Start key Settings keyStart key Clear ALL key Beep tone Using the touch panelTouch panel Selection of function Copier feature Auditing Mode Paper Empty in the job status display Account counter is enabled only for the colour copy mode Using the machine when the auditing mode is enabledAuditing Mode When the copy job is finished, press the key ACC.#-C key Ready To Copy Please See Your Key Operator For Assistance Loading paper in Paper Tray Managing the MachineLoading Paper Loading Paper Changing the paper size in Paper Tray Loading paper in the Bypass Tray General Information When loading paper in the Bypass Tray or closing Tray, close the paper cover as shown Loading postcards Setting envelopes or postcardsPrinting onto envelopes or postcards Loading envelopes Fusing unit pressure adjusting levers Printing onto envelopes Loading paper in the stand/1-Tray Unit/3-Tray Unit Upper tray / middle tray / lower tray Upper tray Specifications stand/1-Tray Unit/3-Tray UnitLoading paper in the Duplex Module/2-Tray Unit Middle and lower paper trays Specifications Duplex Module/2-Tray Unit Specifications for paper trays Tray No Paper in AB system Paper in inch system More information on plain paperMore information on special media that can be used Paper tray selection screen will appear Setting the paper type except the Bypass TrayPaper that can be used for automatic two-sided printing Setting the paper size when an extra size is loaded Touch the OK key to complete the setting Setting the paper type and paper size in the Bypass Tray Heavy Paper1 106g/m2 200g/m2 Total count Custom SettingsClock adjust Display contrast Fax data forward Tray settingsReceive mode Keyboard select Detailed descriptions for program settings start on Operation procedure common to all custom settingsMore information on setting procedures About the settings Total count Display contrast Clock adjustTray settings List print Replacing the Toner Cartridges Toner Replacing the Toner Cartridges Remove the protective material from the new toner cartridge General Information Storing Supplies Storing SuppliesProper storage Supply and Consumables Misfeed Removal Misfeed in Tray Misfeed Removal GuidanceMisfeed in the paper feed area Misfeed Removal Misfeed in the Bypass Tray Misfeed in the transport area, fusing area, and exit area Transport area Upper exit tray Fusing areaModels without the Duplex Bypass/Inverter Unit Misfeed Removal Misfeed in the stand/1-Tray Unit Misfeed in the 3-Tray Unit General Information Misfeed in the upper or lower tray Problem Check Solution or cause Troubleshooting Problem Check Solution or cause Problem Check Solution or cause Part names and functions Peripheral DevicesSaddle Stitch Finisher Saddle Stitch Finisher Using the Saddle Stitch Finisher Remove the empty staple box Staple cartridge replacement and staple jam removalStaple cartridge replacement General Information Staple jam removal Remove the staple box Saddle Stitch Finisher Push the Saddle Stitch Finisher back against the main unit Misfeed in the Saddle Stitch Finisher Open the top cover General Information Saddle Stitch Finisher Troubleshooting Saddle Stitch Finisher problems Check the list below before calling for service Problem Check Solution or cause Stapling position quick reference guide for duplex output Top binding Relation between print image and saddle stitch Loading paper in the High Capacity Feeder High Capacity FeederPart name Top cover Misfeed in the High Capacity Feeder High Capacity Feeder General Information High Capacity Feeder General Information Xerox WorkCentre C226 User Guide Before Making Copies Part Names and Functions The Dadf Touch Panel main screen of copy mode Copier Operation Acceptable originals Dadf When using the Dadf Setting OriginalsSize and weight of acceptable originals Adjust the original guides to the size of the originals How to place the original When using the document glassSetting Originals Original size detection function Operator programs Standard original setting orientation Example Selecting the Original Size Automatic copy image rotation rotation copying Using the Dadf Using the document glass Selecting the Original Size Touch the Original tab Touch the Custom Size key Storing, Deleting, and Using Original SizesStoring or deleting an original size Touch the STORE/DELETE key 64 to 432 mm can be entered in X, and a length Storing, Deleting, and Using Original SizesEnter X and then touch the key to enter Y. a width To 297 mm can be entered in Y Using a Stored Original Size Touch the OK key Stored original size is called up Copying from the Dadf Basic Procedure for Making CopiesNormal Copying Sided copies of 1-sided originals A4 Plain B4 Recycled A3 Plain Normal Copying Copy mode output restrictions Normal Copying Copy output sort and group About the offset function Selecting the output tray Automatic two-sided copying from the DadfTouch Offset Touch OK Turning on the offset function Following two-sided modes can be Selected Copying from the document glass Set an original on the document glass pages 2-4 to How to place the original Normal Copying Automatic two-sided copying from the document glass Example TEXT/PRTD.PHOTO key is selected Exposure AdjustmentsExposure Adjustments Exposure is automatically adjusted to Original type Contents of the originalNormally this setting is selected. When Obtain the best image quality. When a Making a copy of a copy Reduction/Enlargement/Zoom Automatic selection auto image Reduction/Enlargement/Zoom Manual selection 100 Menu To return the ratio to 100% XY Zoom Touch the X key 64% Special Papers Special Papers Colour adjustment menu Special Modes Convenient Copy FunctionsSpecial Modes Inserts key Touch the Special Modes tab Common operation procedure for using the special functionsScreen To set the margin shift function Margin shiftTouch the key for the desired special mode. Example About the steps that follow Touch the Margin Shift key on the Special Modes screenSet the shift amount as needed and touch the lower OK key Erase Screen to indicate that the function is turned on Dual page copy When copying book originals Touch the Dual page Copy key on the Special Modes screen Nal image and centre it on a copy of smaller paper size CentringThis function can be used to reduce a larger sized origi As well as centre a smaller original onto a larger sized 2 x 11 or 8-1/2 x 11R as the transpar Transparency film with insert sheetsInsert sheets must be the same size A4 or A4R Ency film Auto Covers Copying onto a cover Not copying onto a cover Touch the Covers key on the Special Modes screen Select cover placement See pages 2-13through Originals with large black areas which use a large amount Touch the key to switch to the second Special Modes screenReverse Consumption Colour Adjustments Menu Colour Adjustments Menu Key to weaken the colour RGB AdjustSelect a colour from R RED, G GREEN, and B Blue Sharpness Suppress background Colour balance About the steps that follow Brightness Brightness setting screen will appearAdjust the brightness Intensity Intensity setting screen will appearAdjust the intensity Single Produces copies with a selected single colour Image Edit MenuImage Edit Menu Single colour Select the desired colour Mirror image Touch the Mirror Image key on the Image Edit menu screen Photo Repeat See pages 2-21through Multi shot Touch the Multi Shot key on the Image Edit menu screen On the copy A3 11 x 17 Full-bleed Lines are added around the borders of the images Touch the A3 FULL-BLEED key on the Image Edit menu screen Multi-page enlargement Overlap of sections of image Inch system About the steps that follow Upper left corner of the screen to indicate that the func Pamphlet copyPamphlet copy icon , etc. will also appear Tion is turned on When using the Dadf When using the document glass Job Program Memory Job Program MemoryStoring a job program Number of copies cannot be stored Recalling a job programMake all copier selections to be stored Deleting a stored job program Program will not be deleted. If no other programs are Played in to exit the job program modeCEL key is touched, the screen in will return but To be deleted, touch the Exit key on the screen dis Interrupting a Copy Run Interrupting a Copy Run Copier Operation Removing a misfed original from the Dadf Machine Maintenance for CopyingRemoving an Original Misfeed Removing an Original Misfeed Check location B Check location C User Maintenance for copying User Maintenance for copying Cleaning the Original Scanning Area Printed Photo Problem Check Solution or cause Change the settings using the printer properties Basic Printing ProceduresSetting the Printer Drivers Windows 95 / 98 / Me Printer Operation Selecting a Color Mode settingWindows NT4.0 / 2000 / XP / Server Opening Help in Windows Using the Help file to view explanations of the settingsSetting the Printer Drivers Click Help to display Printing in black and white Setting the Printer Drivers Printer Operation Automatic switching between colour and black and white Printer Operation Setting the Printer Drivers Printing in colour Setting the Printer Drivers Printing using optional peripheral equipment Setting the Printer Drivers Printer Operation Selecting Printing Functions Setting the Printer Driver PropertiesSelecting Printing Functions Copies Frequently used settingsColour mode display Collate Up Pamphlet Document StyleTiled Pamphlet Border User SettingsUp Printing Save Finishing Configure settings for staple or punch finishingAuto Job Control review Binding Edge Staple Staple sort modeSaddle stitch function Stapling positions Top left Punch Hole punching only if a Hole Punch Module is installedOffset mode No Offset Hold Before Print Retention Normal PrintHold After Print Proof Print Notify Job End DefaultsPIN 5-digit identification number User Name Default Job IDAccount Number Always Use This ID Paper settingsJob Name Paper Size Fit To Paper Size CustomCorrect Wrong Fit To Paper Type Paper SelectionPaper Source Tray Status Transparency Inserts Advanced settingsPCL5c Image Quality Graphics Mode Resolution SettingsSelect 300 dpi or 600 dpi Default setting 600 dpi Margin Shift PostScript Bitmap Compression Compress OptionsJob Compression See the explanation for Overlays on Watermark settings Angle TextSize Edit Fonts Color settings Original Type Table of document type previews Preview of document typeThis shows a preview of the document type selected Color Mode All Text to Black Use this item to adjust the brightness and contrastPrint Priority Image Saturation ContrastColor Balance Red Strength Accessing Web pages and displaying help Printer Configuration Through the NetworkEnvironment required for accessing Web pages Web Pages in the Printer Printer Configuration Through the Network Destination Items and outline of menu frame of Web pagesSystem Information Image Send Management Sender Device SetupPassword Network Scanning Network Setup Printer Configuration SettingsMaking Configuration Settings Paper Select Condition Settings Making Configuration Settings Default output tray Default settingsDefault paper size Copies PCL symbol set setting PCL settingsDefault paper type PCL font settings Printing from the Operation Panel Hold Job List Hold Job List Key Operator Programs Key operator program list Program name Initialize and/or store settingsKey operator program list Auto colour calibration Procedure for using key operator programs Touch the Printer Settings key Procedure for using key operator programs Key operator program menu Level Default settings Description of Setting ProgramsPrinter settings Interface settings IP address setting Network settingsTimeout Enable TCP/IP Enable NetBEUI Colour adjustmentsEnable EtherTalk Reset the NIC Initialize and/or store settings Restore factory defaults Store current configuration Restore configuration Troubleshooting Degrees with Respect to paper Paper type Keys Checking the IP address Touch the Printer Test page key Appendix Screen and printing begins. To cancel printing, touchCancel key Disabling of notice page printing Print Area Print area of this product is shown below Print Area PCL symbol setSymbol set Printer Operation Xerox WorkCentre C226 User Guide Options required to use the network scanner function Network Scanner Operation About the Network Scanner Function About the Network Scanner Function Accessing Web Pages Web About the WebAbout the Web Enabling user authentication Advanced Setup Basic Settings for Network ScanningEnable scanner delivery methods Enable Scanner Delivery to Network Scanning Setup screen Mail Server and DNS Server Settings Basic Settings for Network Scanning Smtp Setup Description DNS Setup Description Description Setting Up Destination Information Drop down list Setting Up Destination InformationStoring destinations for Scan to E-mail Check box for Frequently-Used Storing destinations for Scan to FTP Description Storing Groups Scan to E-mail Editing and deleting programmed transmission destinations Storing Sender Information Scan to E-mail Storing a Custom Directory Storing a Custom DirectoryEditing and deleting programmed senders information Condition Setting Screen of Scanner Mode Protecting Information Programmed in the Web Page Passwords Condition setting screen Protecting Information Programmed in the Web Page Passwords Display Mode and fax modeKey Address directory screen Mail Destination Management Key Index keys Switching keysSearch key Basic Transmission Method Sending an ImageBasic Transmission Method Up to 20 senders can be stored using the Web page. When transmitting by Scan to E-mail Touch the one-touch key for the desired destination About pressing the Start key in the following procedure Using the Dadf Perform steps 1 through 9 of Basic Transmission Method on Destination Input MethodsDestination address manual entry Touch the E-MAIL Address key Enter the e-mail address Destination Input Methods Select the file type and the compression modeSelect where you put the destination Scanning in colour Destination address entry with global address search Enter a keyword for search Touch the Search key Select the destination type You will return to the condition setting screenScanning and Transmitting a Two-sided Original Scanning and Transmitting a Two-sided Original Touch the Manual key Scanning SettingsManually Setting the Scanning Size You to step Manually Setting the Scanning SizeTouching the inner OK key in the step above returns Selected size appears in the top half of the Original key Change the exposure When Auto is selected in stepSelecting the Exposure Selecting the Resolution Selecting the ResolutionChange the resolution When Manual is selected in step Touch the desired resolution key Selecting the File Format Selecting the File Format File format settings for colour scanningFile format settings for black and white scanning Remove the checkmark from the Programmed checkbox Touch the OK key You will return to the initial screen Cancelling an E-Mail/FTP Transmission Touch the Direct Address key Storing, Editing, and Deleting from the Touch PanelStoring One-Touch Keys Only Addresses for Scan to E-mail Touch the Name key Storing One-Touch Keys Only Addresses for Scan to E-mailTouch the Individual key Touch the Initial key Enter the e-mail address of the destination Touch the Index keyTouch an index key Compression mode LOW/MEDIUM*/HIGH Check the file format and the compression modeSettings for colour scanning Settings for black and white scanning Touch the one-touch key you wish to edit or delete Editing and Deleting One-Touch KeysTouching the Exit key returns you to the screen of on Following steps are for deleting a one-touch key Editing and Deleting One-Touch KeysSteps 3 through Touch the Delete key Programming a Group Key Programming a Group Key Editing and Deleting Group Keys Touch the group key you wish to edit or delete Following steps are for deleting a group key Editing and Deleting Group KeysThrough If you wish to delete another group key, repeat steps 3, 6, Touch the Sender Name key Storing Sender InformationTouch the Store key Editing and Deleting Sender Information Editing and Deleting Sender Information Edit or delete the sender When touched, the letter entry screen appearsStoring a Group Index Touch the Sending Address List Scanner key Printing Programmed InformationPrinting Programmed Information To cancel printing, touch the Cancel key Scanned image is fuzzy or has smudges Image cannot be scannedMoiré stripe pattern appears on the scanned image Scanned image is clipped Transmission takes a long time Received image data cannot be openedRecipient does not receive transmitted data Resolution STANDARD, HIGHER, Highest If a Transmission Error OccursError Code Table Error Code Description of the Error Checking the IP Address Checking the IP Address Important Points When Using Scan to E-Mail Approx KB Tiff High G4 format Jpeg Medium compression Key Operator Programs Using the Key Operator Programs Setting Programs Setting ProgramsNetwork scanner settings Initial resolution setting Default display settingsNumber of direct address keys displayed setting Compression mode at broadcasting Scan complete sound settingDefault sender set Initial file format setting Maximum size of e-mail attachments Scanner mode timeout after last scanDefault exposure settings Disable of address direct entry Specifications TCP/IP, UDP/IP Scanning margins Scanning margins Network Scanner Operation Xerox WorkCentre C226 User Guide For United Kingdom To Use this Product Correctly as a Fax DeviceLine connection For Australia Settings and programming Important Safety InformationFax power switch Lithium battery Make sure the fax power switch is turned on Before Using the FAX FeaturePoints to Check and Program After Installation Make sure the correct date and time have been set Connecting an Extension Phone Connecting an Extension Phone Look at the Operation Panel Look at the Operation Panel Fax Mode Condition Settings Screen Start Mode Condition settings screenFax Mode Condition Settings Screen Modes Settings Address directory screen alphabetically ordered Scanning area of original Originals that Can Be FaxedOriginal sizes Automatic reduction of faxed document Loading a Document Using the DadfUsing the Document Glass Loading a Document Sure that the original size has been correctly Checking the Size of a Loaded OriginalOriginal key. Check the key to make Detected Sizes that can be selected are displayed Touch the desired original size key Change the resolution Selecting Resolution and Exposure SettingsSelecting the Resolution Standard Resolution settingsSelecting Resolution and Exposure Settings Ultra fine Exposure, touch Key. To return to auto Selecting the ExposureChange the exposure One-touch dialing Exposure settingsConvenient Dialing Methods Group dialing On-hook dialing Sending a Fax Basic Procedure for Sending FaxesBasic Operations Sending a Fax Entering a Pause If needed, adjust the resolution setting seeIf needed, adjust the exposure setting see Using the Dadf Using the document glass Directory screen Refer to page 5-9 for information on using the addressContinue from of Basic Procedure for Sending Faxes Faxing a Two-Sided Original Side are booklets, and two-sided originals Quick On-lineStoring transmission jobs memory transmission That are bound at the top are tablets Image rotation If a transmission error occursIf the receiving party is busy Priority Transmission of a Stored Job Cancelling a Fax Transmission Cancelling a Fax TransmissionCancelling On-Hook Dialing Press the JOB Status key Touch the FAX JOB key Number of rings Receiving FaxesReceiving a Fax Machine will ring* and reception will automatically begin Advanced Transmission Methods If received data cannot be printed Using Broadcast Transmission Dial Using Broadcast TransmissionDial Ann ot b e om itted Can be omitted Check the destinations Setting Up a Timer Transmission Transmission and Reception Using the Polling Function Polling memory Transmission and Reception Using the Polling FunctionPolling Using the Polling Function Polling key is highlighted and the polling icon appears Manual Polling Touch the Special Modes key Using Polling Memory Touch the Data Store key Printing document data in the Public Box Touch the Print Data key Touch the Public BOX key Message screen appears Deleting document data from the Public BoxTouch the Delete Data key Example of fax page printed out by the receiving machine Restricting polling access polling securityOwn Number Sending 11/JUN/2004/FRI Faxing a Divided Original Dual Page Scan Faxing a Divided Original Dual Page ScanPosition of senders information Outside scanned data Press the Clear ALL key Programming Frequently Used OperationsSelecting Dual Page Scan Using a Program Programming Frequently Used Operations Transfer instruction Using the Transfer Function Program the fax number of the transfer destination Press the Custom Settings key Touch the FAX Data Forward key Transferring received data Transmission Between Machines Supporting F-codes Transmission Using F-CodesTransmission Between Machines Supporting F-codes This machine Condition Settings Sub Address How F-code polling memory works Code Polling MemoryCreating a Memory Box for F-Code Transmission Your machine Other machine Code Polling Memory Using F-Code Polling MemoryScanning a document into an F-code polling memory box As the scanning destination Procedure for F-Code Polling Checking and clearing document data in a memory box Corpo.Tps Xerox Group Code Confidential Transmission Code Confidential Transmission Code Confidential Transmission Press Start to Print DATA. appears If the print PIN is not correct, the message PIN is not Relay machine your machine Code Relay Broadcast TransmissionCode Relay Broadcast Transmission Using the F-Code Relay Broadcast Function Your machine is the relay machine Using an Extension Phone Using an Extension PhoneUsing the F-Code Relay Request Function Convenient Methods of Use FAX key Sending a Fax after Talking Manual TransmissionSend key Press the Custom Settings key Touch the Receive Mode key Using an Extension Phone to Receive a FaxChanging the reception mode to Manual Reception Reception begins when the other party begins transmis- sion When the extension phone is in Fax modeReception mode is set to Manual Reception Receiving a Fax After Talking Manual Reception Using an Extension Phone Programming Storing, Editing, and Deleting Auto Dial Keys and Programs Storing, Editing, and Deleting Auto Dial Keys and Programs Storing One-Touch Keys Corporation Fax No Mode Use the numeric keys to enter the fax number Passcode max digits Transmission speed Editing and Deleting One-Touch Keys International correspondence modeSelections are NONE, Mode 1, Mode 2, and Mode Touch the one-touch key that you wish to edit or delete If you cannot edit or delete a one-touch key Storing a Group Key Address Review Opqrst Uvwxyz ABC Group Editing and Deleting Group Keys Touch the group key that you wish to edit or delete Deleting a group key If you wish to delete another group key, repeat steps 2, 5, Storing a Program Touch the Program Name key Touch the Settings key Special Modes Editing and Deleting Programs Touch the program you wish to edit or delete Programming, Editing, and Deleting F-Code Memory Boxes Programming, Editing, and Deleting F-Code Memory Boxes Programming an F-Code Memory Box Sub-address/passcode entry screen appears Use the numeric keys to enter a passcode max digits Setting for F-Code Polling Memory Boxes Polling Times Next Exit Touching the Exit key returns you to the screen Setting for F-Code Relay Broadcast Memory Boxes RecipientUse the numeric keys to enter a 4-digit number 123456/987654 Editing and Deleting a Memory Box Touch the Sending Address List FAX key Touch the key of the list you wish to print Example Xerox äÄ Touch the X key Entering CharactersEntering alphabetical characters Touch the e key, r key, o key, and x key Touch the ä key Entering CharactersTouch the Space key SharpXerox ä Entering numbers and symbols Screen 1/2 Screen 2/2 Fax Unit When a Transaction Report Is Printed When a Transaction Report Is Printed Information appearing in the TYPE/NOTE column Explanation Port F-code communication Rect sub-address or other reason Viewing the Communication Activity Report When an Alarm Sounds and a Warning Message Is DisplayedMessage screen Alarm Meaning of message Action Page/Guide Received fax cannot Add the indicated Loading Paper on Manual reception was Try manual recep When an Alarm Sounds and a Warning Message Is DisplayedSelf-diagnosis func Turn off the power Open Cated cover 100 Xerox WorkCentre C226 User Guide Problems and SolutionsProblem Check Solution Problems and Solutions Problem Check Solution Fax Unit 102 Xerox WorkCentre C226 User Guide Symbols / Numerics Index Index Index Index Index Index Index Fax 5-14,5-15 Index PCL 3-47,3-67