IP Office
Voicemail Pro IP Office
Contents
Voicemail Pro Actions
Using the Voicemail Pro Client
Voicemail Pro Examples
Prompts
Appendix
Page
Chapter Voicemail Pro
Page
∙ Voicemail Pro Server
∙ IP Office Control Unit
∙ Voicemail Pro Client
∙ Telephone Extension
∙ Integrated Messaging Systems IMS
∙ Voicemail Email
∙ ContactStore Server
∙ License and Service Status Display
What is New
∙ Outcalling Configuration
∙ Upgrade
Feature Embedded Voicemail Lite Pro
Features of Voicemail Pro
∙ All Voicemail
Supported Languages
∙ Voicemail Pro Licenses
Number of Simultaneous Voicemail Users
∙ VoIP/VCM Channels
Page
Chapter Installing Voicemail Pro
∙ Small Office Edition ∙ IP406 ∙ IP412 ∙ IP Office
General Installation Requirements
Tips
PC Specification
Basic Voicemail Pro
Not supported in caching mode
Voicemail Pro plus IVR and or TTS
∙ Small Office Edition, IP406 V2 and IP500 Full duplex
Network Requirements
Web Server Operation
Disk Space Requirements
Voicemail Email Connection
ContactStore Operation
Voicemail Pro Licenses
∙ Mailboxes are based on names
User and Group Mailboxes
∙ Voicemail is case sensitive
∙ Voicemail removes spaces at the end of mailbox names
Compact Installation
Basic Voicemail Installation
Typical Installation
Custom Installation
Before you begin
Installing Compact Voicemail Pro Server and Client
To install compact Voicemail Pro Server and Client
Installing Voicemail Pro Basic Voicemail Installation
Voicemail Pro IP Office
Installing Typical Voicemail Pro Server and Client
To install typical Voicemail Pro Server and Client
Installing Voicemail Pro Basic Voicemail Installation
Removing Software Features from a Voicemail Pro Installation
Installing Custom Voicemail Pro Server and Client
To configure Windows
Configuring Windows 2003 to Work with Web Campaigns
∙ Extension Name campaigns
To check/restart the Voicemail Pro Service
Voicemail Pro Services
Close Services To Initialize the Voicemail Pro Call Flow
Click the Save and Make Live icon
Using a Batch File to Start Services
Client Only Installation
To install the Voicemail Pro Client only
Installing the VoiceMail Pro Client Only
Voicemail Pro IP Office
Upgrading Voicemail Pro
Upgrade from below version
Restore the Database
Upgrade from Version 3.2+
To upgrade from version 3.2 or higher
Select Import Call Flows
Select the Mailbox Mode
Upgrade to Voicemail Pro
Move the Voicemail Lite Folders
Click Save & Make Live
Installing VoiceMail Pro for Smtp Voicemail Email
Voicemail Email Installation
To install Voicemail Pro for Smtp Voicemail Email
Smtp Simple Mail Transfer Protocol
Creating a Voicemail Domain Account
Domain Member
To create a Voicemail Domain Account
Select Computer Management Local Users and Groups Groups
To configure Outlook for Voicemail Pro email
Configuring Outlook for VoiceMail Email
To install the Voicemail Pro software
Installing the VoiceMail Pro Software
To switch Voicemail Pro to Mapi
Switching VoiceMail Pro to Mapi
Click Preferences and select General
Click Save and Make Live
Creating a Voicemail User Account
Work Group Member
To create a Voicemail User Account
To configure Outlook Express for Internet Mail
Configuring Outlook Express for Internet Mail
Display name box enter Voicemail
To configure Outlook for Internet Mail
Configuring Outlook for Internet Mail
Select Tools Options
To configure Outlook for Exchange Server
Configuring Outlook for Exchange Server
Highlight Microsoft Exchange Server and click OK
Installing the VoiceMail Pro Software
Switching VoiceMail Pro to Mapi
To change Smtp Email Account Settings
Changing Smtp Email Account Settings
Click the Email Settings tab
Other Phone Types and External Call Access
Configuring Email Users and Groups for Voicemail Email
Operation
IP Office Manager Settings
How Voicemail Email Messages Look
Voicemail Pro Email Action
Enabling Smtp Error Reporting
Smtp Errors
Smtp Error Codes
Enter SMTPLogging
Centralized Voicemail Pro
Restrictions
Planning Requirements
Licensing
To configure the remote system Voicemail settings
Configuring the Remote System Voicemail Settings
Text to Speech TTS Install
Installing Avaya Text to Speech
Installing Generic Text to Speech
Using the Speak Text Action
To install Text to Speech
Entering XML Tags
Text to Speech Sapi Controls
∙ Attributes ∙ level=
Volume
∙ Examples
Rate
Silence
Spell
∙ Attributes ∙ msec=
Partofsp
To set up text to speech to read email
Setting Up Text To Speech to Read Email
∙ Select Tools Options ∙ Select Delegates
∙ Web Voicemail Access
UMS Web Services
∙ Imap Client Support
∙ UMS or IMS
Imap Installation
Select Web Service Users menu is shown
∙ Through Individual User Settings
Select Help About
Incoming Server
Password
Account Name
Example Outlook
Web Voicemail Installation
∙ PC Playback
∙ o User Name and Password
Configuring the IP Office for Web Services
Voicemail Pro IP Office
Opera
Playback Control
Internet Explorer
Installing Voicemail Pro UMS Web Services
Message Types
Using Web Voicemail
∙ Unread message ∙ Read message ∙ Deleted message
∙ Saved message
Installing Voicemail Pro UMS Web Services IP Office
Controls ∙ Select
∙ Change password
∙ Save
∙ Mark as read
Using Imap
Checking the Voicemail Pro Service
Troubleshooting
Installing Voicemail Pro Troubleshooting
Voicemail Console
To run the service as a console
∙ Run
∙ Freeze
∙ Clear
Voicemail Pro User Log
Tracing in Debug
Installation
Run DbgView.exe
Logging Run DbgView.exe Select File Log Preferences
It is not required for diagnostics
Close the Configure Debug Filters window IMS Tracing
Is not required for diagnostics
EnableConnectionTracing
EnableObjectTracing
EnableFunctionTracing
EnableProxyTracing
EnableTagTracing
MAPIEventTracing
EnableTracing
MessageProcessingTracing
UMSEventTracing
Installing Voicemail Pro Troubleshooting IP Office
Page
Chapter Configuring Voicemail Pro
Overview
IP Office Configuration
Identifying the Voicemail Server PC
To identify the Voicemail Server PC
To change voicemail configuration for an individual
Configuring Voicemail for Individual Users
· Select the Voicemail Email Mode from
· Reception/Breakout Dtmf
· Breakout Dtmf
To add a source number
Configuring User Source Numbers
View the Source Numbers tab
To set up voicemail transfer options for a user
Setting Up Voicemail Transfer Options for a User
Channel Restrictions
Voicemail Channel Reservations
To change voicemail channel reservations
To view the utilisation of voicemail channels
Voicemail Pro IP Office
Using Voicemail to Give Error Messages
To change the Voicemail Pro Client preferences
Voicemail Pro Preferences
To change the Voicemail Pro Server preferences
Select IP Office Voicemail Pro
From the Administration menu, select Preferences General
To set up general system preferences
System Preferences
General
Click Save and Make Live and select Yes
To set the location of Voicemail system folders
Directories
Mapi
Housekeeping
∙ Message playback order System Setting
∙ Automatic message deletion
To set up disk space and recording time alarms
Snmp Alarm
∙ Space OK Alarm
∙ Critical Alarm
To set the global outcalling preferences
Outcalling
To open the VPN window Start the Voicemail Pro Client
Vpnm
To add a Vpnm server
To delete a Vpnm server
To add a user to Vpnm server
To change details of a Vpnm user
To add a group of users
Click the System Settings tab
To specify the level of IMS service logging
Control Panel Options
IMS Logging Level
To specify the name of the host server PC for IMS
IMS Host Server Name
To configure email settings
Configuring Email Settings
To set the message parameters
To configure Smtp email settings
Configuring Smtp Email Settings
Click the Smtp Email Settings tab
Fax Server Configuration
Fax Server Configuration
System Fax Number is used to
Setting the VoiceMail Pro System Fax Number
To set the Voicemail Pro system fax number
· Important
Voicemail Pro IP Office
Setting Up a User Defined Fax Number
Setting up Fax Forwarding
To set up a user defined fax number
Example
Routing Fax Calls Using a Menu Action
To configure an analog extension number for fax use
Configuring an Analog Extension Number for Fax Use
Castelle Fax Server
Select Embedded Services
Configuring Voicemail Pro Fax Server Configuration IP Office
Page
Chapter Administration
Logging in to the Voicemail Pro Server
Starting the Voicemail Pro Client
To start the Voicemail Pro Client
To log in to the Voicemail Pro Server
To switch between online and offline mode
Changing Between Offline and Online Mode
Continue Offline Message Window
Closing Down
Logging Out
To log out
To close the Voicemail Pro Client down
∙ Administrator Client user
Administrator Configuration
To add an Administrator
∙ Standard Client user
Deleting an Administrator
Changing Administrator Details
To delete an administrator
To change the authority level of a user
Releasing a Locked Administrator Login
Resetting a Password
To reset a password
To release a locked login
Changing the Inactivity Timeout
General Administration
To change the inactivity timeout
To change the mailbox operation mode
Changing Mailbox Operation Mode
∙ Cancel
Changing your Password
To change your password
Confirm Call Flow Download Window
VM versus Short Codes?
Routing Calls to Voicemail
Transferring Calls to Voicemail
Routing Calls to Voicemail
Example 1 Access to the Mailbox Main
Using Short Codes to Access Voicemail
Example 2 Access a Voicemail Pro Module
∙ Example 1 SoftConsole access to the mailbox Main
Using VM to Access Voicemail
∙ Example 2 Accessing a Module from Phone Manager
∙ Example 3 Incoming Call Routing
Voicemail Telephone Numbers
Voicemail Pro IP Office
Voicemail Pro Module
Example Call Flow
Creating a Matching Short Code
Using the Module
∙ Using the Messages button on their telephone
User Voicemail Access
∙ Using a Voicemail Collect button
∙ Using Visual Voice
Giving Users Button Access
Administration User Voicemail Access
To give a specific user access from any extension
Giving Users Access from Any Extension
To give all users access from any extension
∙ An individual user
To give users access from an external location
Giving Users Access from an External Location
To configure a trusted location
Creating a Trusted Location
Telephony Operation Mode
Mailbox Access Controls
∙ Standard IP Office Mailbox Mode
∙ Intuity Mailbox Mode
Personal Distribution Lists
Automatic Message Deletion
∙ Messaging
Hunt Group Voicemail
∙ Message Waiting Indication
To change voicemail configuration for a hunt group
Hunt Group Configuration in IP Office
To configure message waiting indication
Configuring Message Waiting Indication
∙ 4400 Series Phones
∙ Voicemail Ringback
To configure Group Broadcast
Configuring Group Broadcast
Check Broadcast
Using a Short Code to Collect Voicemail
Out of Hours Operation
View the Announcements tab
Configuring Announcements
∙ Voicemail Pro Intuity Emulation Mode
∙ Voicemail Pro IP Office Mode
To customize announcement 1 for a specific group
Customizing Announcements
To customize announcement 2 for a specific group
∙ Queuing On Default = On
To configure queuing for a hunt group
∙ Normalize Queue Length Default = Blank
Hunt Group Queuing
Customizing a Hunt Group Call Flow
Administration Hunt Group Voicemail
Recording Calls
To switch the recording warning on or off
Advice of Call Recording Message
Call Recording Warning
Click Save & Make Live To hide the auto record indication
Changing the Recording Time
Click or select Administration Preferences General
Voice Recording Library VRL
To change the recording length
Manual Call Recording
To use the short code
To configure a users recording options
Setting Manual Recording Options
Select the Voice Recording tab
Customizing Manual Recording
Incoming Call Route
Automatic Call Recording
Hunt Group
User
To set automatic call recording for a user
Setting Automatic Recording Options
To set automatic call recording for a hunt group
To set automatic call recording for an incoming call route
To set automatic call recording for an outgoing account call
Customizing Auto Recording
Mandatory Announcement Example
Announcements
Personal Announcements
Support for Callers with Impaired Hearing
Advice for Mailbox Owners Using a TTY Device
Installing Voicemail Pro TTY Prompts
Changing User Locale
To change the user locale
An Example of Customizing a Simple Mailbox Call Flow
Changing the Language Setting for a TTY Device
An Example of Customizing a Complex Mailbox Call Flow
Supported Languages
Changing Language
Changing the Language of System Prompts
To change the language of custom prompts
Changing the Language of Custom Prompts
∙ CFGSet MattR twinningtype Mobile
Mobile Twinning
· Enter the command CFGSet 203 twinningtype Internal
· Enter the command CFGSet 203 twinningtype Mobile
· Enter the command CFGSet 203 mobiletwinningnumber$KEY
To create the example call flow
Create a short code to test the call flow
∙ Voicemail Outcalling
Remote Voicemail Notification
Callback
To set up the callback
Default Callback Start Point
Using a Play Configuration Menu Action
To set the users callback number
· Callback Number
Outcalling
Setting the Outcalling Preferences
Voicemail Pro IP Office
Chapter Using the Voicemail Pro Client
∙ Modules
∙ Actions
∙ Conditions Editor
Main Voicemail Pro Window
Toolbar Icons
Importing and Exporting Call Flows
Saving Changes and Making them Live
To include other files
Including Other Files
Specific Start Points
Start Points
Users
Groups
Short Codes
Voicemail Pro Administrators
∙ Short Code *88 ∙ Telephone Number *88
Modules
246
Default Start Points
Using Start Points
To rename a user, group or short code start point
To view a start point or module as text
Viewing Call Flows as Text
Speaking Variables to Callers
System Variables
Variable Length
∙ $CP
Available Variables ∙ $CLI
∙ $DBD
∙ $ETA
To add a user defined variable
User Defined Variables
Example
Running a Module
Creating Modules
Not
Conditions Editor
To start the Condition Editor
Using the Condition Editor
To add a new condition
To edit elements
To add elements to a condition
· x or
To change the logic setting of a condition
To change the name of a condition
To delete elements and conditions
∙ Apply Logical or X if more than one day selected
Calendar
To add a calendar element
Click Calendar Example
To add a Week Planner element
Week Planner
Click Week Planner Example
Compare
Condition
To add a condition element
Click Condition
Chapter Voicemail Pro Actions
To edit an action
To add an action
To delete an action
To add a connection
Connections
To delete a connection
∙ Start Point
Available Actions
Basic Actions
Voicemail Pro Actions Available Actions
∙ Test User Variable Action
General
Standard Action Tabs
∙ Token Name
∙ Description
Entry Prompts
To record a new prompt
Using the Wave Editor
To select a prompt
Voicemail Pro IP Office
Reporting
Specific
∙ Flag the current call has been answered by Voice Mail
∙ Request to call back the current caller
Results
Basic Actions
Generic
Voicemail Pro Actions Basic Actions
For examples of the action being used in a call flow, see
Example of a Custom String
To add a Speak Text action
Speak Text
Menu
∙ Invalid
∙ Timeout
∙ Others
To add a Goto action
Goto
Home
Disconnect
Module Return
To add a Disconnect action
Mailbox Actions
∙ Intuity mode
∙ IP Office mode
Get Mail
To add a Get Mail action
Leave Mail
To add a Listen action
Listen
Voice Question
To add a campaign action
Campaign
· Leave campaign information e.g. customers
Configuration Actions
Record Name
Edit Play List
For a user For a hunt group
Play Configuration Menu
Select System Prompt Language
· Installed on the Server
· Possible system prompts
Telephony Actions
· Select a Variable
Variable Routing
· Does the Variable match any of the following numbers
Results
Route by Call Status
Route Incoming Call
To add a Route Incoming Call action
· Destination
Transfer
· Description displayed on phone Voicemail Pro 4.1+
· Notify caller of transfer to target Voicemail Pro 4.1+
Whisper
Call List
Dial by Name
Conferencing Center
Assisted Transfer
Additional Examples
MS-CRM Call Data Tagging
Alphanumeric
∙ No Dtmf Data
∙ Dtmf Data
Miscellaneous Actions
Voicemail Pro IP Office
Open Door
Clock
Alarm Set
Post Dial
· Enter VBScript
VB Script
· Expand
· Syntax Check
Remote Call Flow
Condition Actions
∙ Return the results of the following condition
Test Condition
Set User Variable
Test User Variable
Test Variable
∙ No Match
Database Actions
Database Execute
Database Open
Database Close
Database Get Data
Queue Actions
∙ In Incoming Call Route Priority
Queue ETA
To add a Queue ETA action
Queue Position
Voicemail Pro IP Office
Chapter Prompts
US English Intuity Prompts
Prompts
Prompts US English Intuity Prompts
290
June
First name
Message will be private and priority
To or forward the message press
Name not found
Order in which they have been received
You are specifying the telephone number of a fax machine
Voicemail Pro IP Office
Prompts US English Intuity Prompts
Voicemail Pro IP Office
WAV File Non-Intuity Prompt
English Non-Intuity Prompts
To forward, press 0 to pause, press * to rewind
Prompts English Non-Intuity Prompts
To the previous menu press
RECNAM02
Svm26
Timm01 One minute Timm02 Minutes
Voicemail Pro IP Office
Chapter Voicemail Pro Examples
Voicemail Pro Examples
Using VB Script
Overview
VBScript Properties
Internal Variables
EstimatedAnswer Property
CallingParty Property
∙ String
Locale Property
LastAccessedMsg Property
NewMsgs Property
Name Property
OldMsgs Property
Result Property
PositionInQueue Property
SavedResult Property
SavedMsgs Property
Variable Property
ForwardMsg Method
VBScript Methods
ForwardMsgToMailbox Method
GetCallingParty Method
FullFilename Method
GetEstimatedAnswer Method
GetDTMF Method
GetLocale Method
GetExtension Method
GetMailbox Method
GetMailboxMessages Method
GetMailboxMessage Method
GetMessagePrivate Method
GetMessagePriority Method
GetMessageStatus Method
GetNewMsgs Method
GetName Method
GetOldMsgs Method
GetRegister Method
GetPositionInQueue Method
GetResult Method
GetSavedResult Method
GetSavedMsgs Method
GetVariable Method
MessageDisplay Method
MessageCLI Method
MessageLength Method
PlayDigits Method
MessageTime Method
PlayLocaleWav Method
PlayWav Method
Key = Voice.PlayWavtest, True, Any, dlgid End if End Sub
RecordRegister Method
RecordMsg Method
SetLocale Method
Register Method
SetRegister Method
SetMailboxMessage Method
SetSavedResult Method
SetResult Method
SetVariable Method
Speak Method
IVR Connecting Voicemail Pro to a Database
Database Scenario
Example
Retrieving Data from the Database
Database Open Action
Database Execute Action
Database Get Data Action
Returning Data from the Database
Speak Book Title
Confirm Book Details
Entering Details into the Database
Select the Database Execute icon
Collect Callers Details
Dial by Name
From Mailbox Actions a Leave Mail action was added
From Telephony Actions the Dial by name action was added
To add a short code
To add a Shortcode
Adding a Record Name Module
To changing your name using a telephone with a menu Key
Using the Name Table
Changing Full Names
To use the Name table
Campaigns
Managing Campaigns
Voicemail Pro IP Office
Customer Prompts
Customer Menu
∙ Where should this Campaign be parked
Granting Access to a Campaign
Campaign Identification
· Select Emulation Call Park
To assign a campaign to a programmable button
To use the UnPark Call function
Select Advanced Call UnPark Call
To view open the Campaign Web Campaign
Using the Web Campaign
Voicemail Pro IP Office
Voicemail Pro Examples Campaigns
Voicemail Pro IP Office
Chapter Appendix
∙ Playing Messages Through the PC
Installing IMS
∙ Required Network and Exchange Server Knowledge
IMS Limitations
IMS Components
IMS Client PC Requirements
Minimum PC specification for an IMS Client PC
IMS Server PC Requirements
Installation Checks
IMS Server Installation
On the Mail Properties General Screen, click Add
Creating the IMS Account
IMS Server Preparation
100Mbps Full duplex
Disable Network Card Power Saving
Serial Port Feature Key
USB or Parallel Port Feature Key
IP Office 500 Smart Card Feature Key
Entering the IMS Licenses
To install the IMS and Voicemail Pro Software
Installing the IMS and Voicemail Pro Software
· Important
Voicemail Pro IP Office
IP Office Voicemail Pro Path Settings window opens
IP Office Voicemail Pro System Settings window opens
Voicemail Pro IP Office
To check/restart the Voicemail Pro and IMS Services
Check the IMS Services
Select Administrative Tools Services
Close Services
Select Start Programs IP Office Voicemail Pro Client
Initializing the Call Flow
Associating Voice Mailboxes with Email Addresses
Close the IMS Administration Tool
To associate a voice mailbox with an email address
IMS Client Requirements
IMS Client Installation
To set the Client PCs Dcom Settings
Adjusting Dcom Settings
B2a. Setting the Changes in a Dcom Security Policy
Appendix Installing IMS
Click OK Repeat this process for all Dcom entries
Select Start Run
B2b. Dcom Settings for a Windows 2000 PC
Click on the Default Security tab
Appendix Installing IMS
Click on Component Services. and then Computers
B2c. Dcom Settings for XP Pro SP2 and Windows 2003 SP1 PCs
Appendix Installing IMS
Voicemail Pro IP Office
On the Default Properties tab set the following
To install the IMS Client software
Installing the IMS Client Software
· Voicemail Mailbox
· IMS Server
Opening the Firewall
Settings for Other Firewalls
Unzip AvayaFW.bat from the AvayaFW.zip file
Outlook, select Tools Integrated Messaging
Testing IMS Client Installation
397
To Manually Install the Form
To check and observe IMS operation
Observing Exchange Operation
Expand the Server Name and Mailbox Store
Upgrading
Maintenance
Import or Export Call Flows window, click Next
To upgrade from version
IMS Service Logging
IMS Host Server Name
IMS Email Settings
∙ Enable Auditing
Troubleshooting Dcom Issues
∙ Check Batch Job Permissions
Tracing in Debug
IMS
Debugging
EnableTracing
∙ IMS Gateway Service ∙ IMS Voice Service
IMS Installation Alternatives
Problems Connecting to IMS on a Domain Controller
Known Issues
Problems Connecting to/Synchronizing with IMS
On the Server
Solution
Unspecified Error
Cause
Transferring an IMS Account to a New PC
Outlook Cached Exchange Mode
IMS Client Not Showing in Outlook Tools
VMPro Error
Firewall Port Settings
Saving IMS Messages Past Housekeeping
Windows Update Causes Voicemail Pro to Stop
Outlook Delegates Cause IMS to Slow
IMS Clients Not Connecting When Outlook Opened
Message Waiting Indicators Not Clearing
Starting IP Office Services Using a Batch File
To set up the batch file
To install the ACM Gateway
Installing VoiceMail Pro as an ACM Gateway
Appendix Installing VoiceMail Pro as an ACM Gateway
Installing Networked Messaging Vpnm
Requirements for Vpnm
To install Voicemail Pro Software with Vpnm support
Installing VoiceMail Pro with Vpnm Support
∙ Important
Voicemail Pro IP Office
Configuring Vpnm Preferences
To add a user to Vpnm server
To add a group of users
To test the Vpnm setup
Testing a Vpnm Setup
To configure the Avaya Intuity Audix
Configuring the Avaya Intuity Audix
IP Office to Avaya Interchange
To configure the Interchange Intuity interface
Configuring the Avaya Interchange
Appendix IP Office to Avaya Interchange
Avaya Interchange Enterprise List Administration
Verification and Troubleshooting
Configuring a DNS Server
Interchange Basic Tests
Check the Voicemail Pro Smtp Settings
Audix Browser Status Test
S8100 Ping Test
Appendix IP Office to Avaya Interchange Voicemail Pro
Page
Index
Callflow
COM
Date Twenty First September 329 DB 203
Dtmff
EnableFunctionTracing 91
Help press IMS Client Requirements Voicemail Pro IP Office
BLF
ITU
LOC
MSCRM-ACT
NIC
POS
Regmultisz
Sapi XML
Steve Smith
Systemroot 377
VAR
Select 173
WINNT/SYSTEM32
YEAR/MONTH/DAY Hour
Page
Voicemail Pro IP Office
Voicemail Pro IP Office