Polycom 3725-77601-001H manual Participants and Rooms list

Polycom CMA System Operations Guide

aReview their availability and adjust the conference date and time as needed.

Notes

•For participants who are associated with endpoints, the CMA system schedules their availability according to the endpoint’s availability.

•For participants with multiple endpoints, check the availability for each endpoint. Click Call Info to change the participant’s endpoint.

•Dial-in participants can be scheduled to dial into multiple conferences during the same time period; dial-out participants cannot.

bTo edit a participant’s dial settings, select the participant from the Selected Participants and Rooms list and click Edit. For more information on editing participants settings, see “Edit a Participant’s Settings” on page 57.

10To add conference rooms to the Selected Participants and Rooms list: a Click Select Site.

b Select the site of interest from the site list.

The conference room list for the selected site appears.

cSelect the conference room of interest from the list.

The conference room name appears in the underlying Selected

Participants and Rooms list.

dRepeat steps b and c to add all required conference rooms and then click OK.

11If you have the Advanced Scheduler role, now is the time to assign conference leadership roles, edit conference settings, and make bridge selections. For more information, see “Advanced Scheduling Operations” on page 61.

12To edit a participant’s dial settings, select the participant from the Selected Participants and Rooms list and click Edit. For more information on editing participants settings, see step 5 on page 57.

13When finished, click Schedule.

The system verifies that it has a bridge with the capabilities and resources required for your conference. If it does, the conference notification E-mail appears with a message indicating Conference Successfully Scheduled.

14To exit without sending an E-mail to participants, click Skip Email.

15To send an E-mail notification to participants:

a Copy additional people on the notification and/or add notes about the conference.

Note that the To, CC, and BCC fields are ASCII only.

54 Polycom, Inc.