Polycom 3725-77601-001H manual Copy an Existing Conference

Conference Scheduling Operations

bAs needed, add information in the Enter additional notes to include in the email section.

cClick Send.

The system sends the conference notification E-mail. The Future view appears. The conference appears in the conference list.

The E-mail that the CMA system sends can be read by E-mail systems that accept plain text E-mails, iCal attachments, or vCal attachments.

Copy an Existing Conference

Future, ongoing, or past conferences can be copied as a template for a future conference.

Users can only copy conferences that appear in their Conference list. By default, schedulers see only their conferences in the Conference list, while operators see all the conferences on the system, unless areas are defined. In which case operators see all the conferences for the areas to which they belong. By default, users assigned other roles cannot view conferences.

To copy a conference

1Go to the appropriate conference view.

2Select the conference of interest and click Copy .

3If you used a template other than the default when you created the conference, reselect the template.

4Make the required changes to the conference date, participants, rooms, or other settings. For information on performing these tasks, see “Add/Schedule a Conference” on page 49.

5When finished, click Schedule.

The system verifies that it has a bridge with the capabilities and resources required for your conference. If it does, the conference notification E-mail appears with a message indicating Conference Successfully Scheduled.

6To exit without sending an updated E-mail to your participants, click Skip Email.

Polycom, Inc. 55