Polycom 3725-77601-001H General Scheduling Information, Scheduling Participants and Endpoints

Polycom® CMA® System Conference Scheduling Overview

General Scheduling Information

You may find the following general topics useful when you are scheduling conferences.

•Scheduling Participants and Endpoints

•Bridge Selection and Cascading

•Bridge Scheduling and Reassignment

Scheduling Participants and Endpoints

When you schedule conferences, you select the participants you wish to join the conference from your endpoint directory. Depending on your system configuration, your endpoint directory may be the enterprise directory, the Global Address Book, or one or more local address books. It may also include Guest Book entries.

For participants that have multiple endpoints registered with the CMA system, the system selects the participant’s default endpoint. You can change to another endpoint by selecting it from the Call Info list or by editing the participant.

You can schedule participants without endpoints into conferences. You cannot schedule endpoints without owners into conferences. The CMA system can be configured to allow you to overbook dial-in participants. In this case, dial-in participants can be scheduled to dial into multiple conferences during the same time period, but the system reserves resources for the participant for only the first scheduled conference. Dial-out participants cannot be scheduled into multiple conferences.

Also, if you schedule participants into conference as Dial In participants, the conference will require external MCU resources.

Bridge Selection and Cascading

When a conference is scheduled with one of the CMA system scheduling applications (Web Scheduler or Scheduling Plug-in for Microsoft Outlook or IBM Lotus Notes) and the conference requires external MCU resources (such as a Polycom RMX or MGC system), then by default the CMA system automatically assigns the conference to a bridge. However, the system allows users with the Advanced Scheduler role to select a bridge for their conferences. It also allows them to create multibridge, cascaded conferences.

Bridge Selection

When scheduling a conference, users with the Advanced Scheduler role can select a bridge to host their conference by selecting the Single Bridge option. When they select this option, the system presents a list of bridges that have the capabilities and resources required to host their conference.

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