Polycom DOC2066F manual Managing Voting Sessions, To end the Q&A session and clear the queue

Chapter 4 - Operations Performed During On Going Conferences

To end the Q&A session and clear the queue:

The Q&A session can be ended by either the operator or the chairperson.

•The operator clicks the Clear QA button on the Q&A toolbar.

•The chairperson enters the appropriate DTMF code (the default code is #24).

Once the Q&A queue is emptied, the Q&A session is over. Participants revert to the standard status and icons (according to their role).

Managing Voting Sessions

In a voting session, participants express their preference on a set of choices using the touch-tone keypad during an On Going Conference. The system uses digits to correlate participant votes to the items for which they are voting.

A voting session can include up to 10 choices for one subject. Each choice is assigned a digit (between 0 to 9) and a descriptive title. For example, in an employees meeting, the employees have to vote for one of the benefit plans suggested by the management. Each plan is assigned a digit (for example, if there are 5 plans, the choices may be 0 to 4) and a short description.

A voting session consists of three main stages:

•Preparation stage - Before the voting session begins, the operator or the chairperson (using the WebCommander application) creates the list of choices and their descriptions. The operator or the chairperson then informs the conference participants of the choices available for selection and the digit assigned to each option.

•Voting stage - When voting, each participant enters the digit that represents the participant’s choice, using the DTMF input device. As each vote is counted, the information is presented on-line in the Voting window.

•Results stage - When the voting is completed, the final results are viewed. The operator or the chairperson can save the voting results to a file or start a new vote.

Voting sessions are available in IVR enabled conferences that are run on

Audio+ cards and require the use of a DTMF input device.

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