Polycom DOC2066F manual Attended and Unattended Conferences, On Going Conferences, Reservations

Chapter 2 - Defining Standard Audio Only Conferences and Reservations

In Ad Hoc conferencing, participants connect to an Ad Hoc-enabled Entry Queue. Meeting Rooms are conferences that have no allocated resources on the MCU or a starting date and time. They are created once but remain on the MCU in Passive mode and can be activated as many times as required. When the conference ends, the conference reverts to the passive Meeting Room mode until the next activation. It remains in the MCU memory (configuration) and in the Meeting Rooms list. For a detailed description of Ad Hoc Conferencing, see, MGC Manager User's Guide, Volume II, Chapter 3, “Ad Hoc Conferencing and External Database Authentication”.

The Meeting Room is activated when the first participant connects to it. The conference connection information is given to all other participants by the Meeting Room owner. The Meeting Room is terminated when the last participant disconnects from the conference or when the chairperson leaves the conference, depending on the conference settings. However, Meeting Rooms can be manually terminated at any time by the MGC Manager operator, or by the conference chairperson via the WebCommander or by using the appropriate DTMF code.

On Going Conferences

An On Going Conference is a conference that has already started. An On Going Conference is created to start immediately or was pre-set previously and the scheduled time to start has arrived.

Reservations

Reservations are conferences scheduled to start at some time in the future. Reservations are defined using the same parameters as On Going Conferences with the addition of the conference start date and time.

When defining a Reservation, you can also schedule a recurrent conference. Each occurrence is deleted from the MCU when it ends.

Attended and Unattended Conferences

Audio Only conferences can be managed by an Operator who takes an active part in the conference, or they can run unattended while the participants manage the conference themselves with the meeting organizer who optionally has additional privileges.

All conferences can be set as Unattended or Attended mode. All conferences are set as Unattended unless the Attended mode is selected in the IVR Service or Entry Queue Service when selecting the On Hold for Operator

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