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Polycom DOC2066F manual Attended Conferencing

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Install Password Default Reservation Templates Conference Indicators Direct Dial-In Access System Setup Command Shortcut Key Function Settings Parameters IVR and Entry Queue Services Click Update Remark

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Chapter 7 - Attended Conferencing

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Polycom DOC2066F manual Attended Conferencing

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Contents

MGC Manager Catalog No. DOC2066F Version Page Page Table of Contents Monitoring On Going Conferences Operations Performed During On Going Conferences Meeting Rooms and Entry Queues IVR and Entry Queue Services Table of Contents VoicePlus Overview About the MGC Manager User’s Guide VoicePlus Edition VoicePlus Main Features Security features System Requirements VoicePlus Commands Shortcut Keys Prerequisites Command Shortcut Key Function Ctrl + NCtrl + O Ctrl + C Ctrl + R Ctrl + TCtrl + M Ctrl + U User’s Guide Conventions F10F11 F12 VoicePlus Overview Audio Look & Feel To set the MGC Manager to Audio Look & Feel Default Reservation Templates Audio Only ConferencesReservation Templates Reservations in Database Window Display the Reservations Database window MGC Manager User’s Guide VoicePlus Edition Connecting to an On Going Conference Undefined Dial-in Isdn Participants Undefined Dial-in H.323 Participants VoicePlus Overview About Conferences Conference Scheduling Methods Attended and Unattended Conferences On Going ConferencesReservations Unattended Conference Conference Types Participants Queue IVR and Entry Queue Services MCU Configuration and Audio Only Conferences Participant Roles Participant Connection to Conference Dial-in ParticipantDial-out Participant Direct Dial-In Access Network Entry Queue Access Dial-in connection via Entry Queue with Numeric ID IVR Access Conference Access for Dial-out Participants Standard with IVR Service Meeting Room with IVR Service Defining New On Going Audio Conferences To define an On Going Audio Only Conference MGC Manager User’s Guide VoicePlus Edition General Properties Field/Option Description MCU Entry Queue Number, or any other required information Properties and is also saved to the CDR file as part Settings Parameters General Settings Basic Encryption Undefined dial-in participants can connect only if General Settings Advanced Between the VTX 1000 and the conference is Through the WebCommander Media Settings Basic Unit Participants To add participants to a conference Conference Properties Participants Click the Add Participant button Click the Delete Participant button Defined as well as undefined participants To list participants from the database To add participants from the User Template file To enable recording for an On Going Conference Recording Completing the Conference Definition Resolving Scheduling Conflicts Connection Type Conflict Criteria Participants Scheduling Conflicts Table To resolve the scheduling conflicts for participants Participants Scheduling Conflicts table, select an action Listing On Going Conferences To view the On Going Conferences Scheduling a New Reservation To schedule a new Reservation Define the following parameters Conference Properties Settings dialog box appears Conference Properties Meet Me Per Conf dialog box appears Defining Recurrent Reservations To define the recurrence parameters for the reservation Reservation Recurrence Settings End After number of Occurrences Specify Listing Reservations To view the Reservations list in the Browser paneDisplaying the List of Reservations in the Status Pane End of Conference Reminder To define the End of Conference ReminderConference End Time Alert dialog box opens Defining Participant Properties To define a new participant Participant Properties Identification dialog box opens ISDN/PSTN/T1-CAS Participant Definition 10 ISDN/PSTN/T1-CAS Properties and Identification Dialog Box 9SalesExtp345p222p Audio at connection time is set to 5. One movement VIP Optional Click the Advanced tab Abbreviated Taken from Service. These options International Network Specific Subscriber AGC IP H.323 and SIP Participant Definition SIP Only Only Defaults and loaded to the MGC Manager VIP, to distinguish participants who require special IP Participant Properties Advanced dialog box opens Auto Gain Control AGC mechanism regulates Participant for a Reservation template in the User Simple Dial-in Using the IP Card Address Dialing-in from an H.323 Endpoint Advanced Dial-in H.323 Participant Advanced Dial-in Listing Participants Monitoring On Going Conferences General Monitoring Listing On Going Conferences in the Status Pane To view On Going Conferences in the Status paneClick the On Going Conferences icon Column Name Description Operator Conference the name General Conference and Participant Monitoring Monitoring On Going Conferences Conference Indicators Column Icon Indication Description Name Participant Indicators Participant or a chairperson Also displayed in the Status pane. The possible statuses Resources currently installed ISDN/T1 Audio Indicates whether the participants audio is connected Information is cleared when the participant begins to speak These statuses are primarily used in attended conferences Participant’s Audio Status Monitor Filter Expand the On Going Conferences listParticipant Monitoring Filter dialog box opens 5Monitored Participant Statuses Filtering Option Description Secure Conference Mode Automatic Monitoring of ConferencesTo toggle between automatic and manual monitoring Icon Indication Description Audio Tones Noisy Line Detection Mechanism and Automatic Muting Participants Queue Conference Level MonitoringTo view the parameters of an On Going Conference Conference Properties General dialog box opens Conference Properties Scheduler dialog box opens Conference Properties Ongoing State dialog box opens You can view the following parameters Field/Option Description Participant Level Monitoring Monitoring ISDN/Telephone Participants Participants Properties Identification dialog box opens Isdn Participant Properties Identification Participant Properties Connection Info1 dialog box opens Isdn Network Service configuration Participant Properties Connection Info2 dialog box opens Attending Participant Properties Resource Details dialog box opens Resource Details Net Resources Participant Properties Disconnection Cause dialog box opens Participant Hang Up The participant Checking the Status of VoIP Participants To monitor the status of VoIP participantParticipant’s Properties Identification dialog box appears Click the Connection Info1 tab Name Indicates the participant’s name User Defined 14 VoIP Participant Properties Connection Info1 Click the Connection Info2 tab 15 VoIP Participant Properties Connection Info2 Participant Properties H245 tab opens 16 VoIP Participant Properties H245 H.323 Participant Properties Disconnection Cause tab opens Video Operations Performed During On Going Conferences Management Functions Overview Attended ConferencesUnattended Conferences Participant and Conference Level Operations Participant Level OperationsConference Level Operations Operations Performed During On Going Conferences Participant Level Operations Making Dial-Out ConnectionsTo establish a dial-out connection Changing Participant Connection Types Dial-In/Dial-Out To toggle between Connection Types Disconnecting Participants from Conferences To disconnect a participant Naming Undefined Dial-in Participants To delete a participantTo name a Meet Me dial-in participant Right-click the participant icon, and then click Properties Changing the Disconnected Participant’s Properties To move participants using the right-click menu Moving a Participant from one Conference to Another Designating an Exclusive Speaker Changing Participant’s Status to Conference Chairperson To change a participant’s status to conference chairperson To revert the chairperson’s status to regular participant Designating a VIP Participant To designate a participant as a VIP Adjusting Participant’s Broadcasting and Listening Volume To revert the VIP status to regular participant Muting and Unmuting Participant’s Audio Using the participant right-click menu To mute/un-mute participant’s audio From the Participant Properties dialog box Participants Properties Connection Info2 dialog box opens Enabling/Disabling Auto Gain Control AGC Modifying the Participant’s User Defined Properties Conference Level Operations Adding New Participants to a Conference Using the Conference right-click menu Participant Properties dialog box opensFrom the Conference toolbar From the Conference Properties dialog box Conference Properties Participants dialog box opens MGC Manager User’s Guide VoicePlus Edition Operations Performed During On Going Conferences MGC Manager User’s Guide VoicePlus Edition To activate the Mute Meet Me Parties feature Muting Dial-In Participants Upon Connection To cancel the Mute Meet Me Parties feature Click Update Remark Adding Remarks During an On Going ConferenceTo enter and save a remark during an On Going Conference Locking and Unlocking a Conference Using the Conference toolbar To lock and unlock an On Going Conference From the Conference Properties dialog box Operations Performed During On Going Conferences Managing Question-and-Answer Sessions Controlling Q&A Queues with the Toolbar Q&A toolbar contains the following buttons Function Button Description MGC Manager User’s Guide VoicePlus Edition Operations Performed During On Going Conferences Changing Participant’s Position in Q&A Queue To change the participant’s position in the Q&A queue Ending Participant Questions Removing Participants from the Q&A Queue To remove a participant from the Q&A queue Managing Voting Sessions To end the Q&A session and clear the queue Conducting a Voting Session To manage a voting session conference Command buttons let you select optional operations Click Start Voting Choices Voting Results Parameters Viewing and Saving Voting Results To view voting results To save the voting results file Placing a Conference On Hold To view the voting results file To place an On Going Conference On Hold MGC Manager User’s Guide VoicePlus Edition Modifying Conference General Parameters To modify the conference general parameters Changing the Conference Duration To manually extend an On Going ConferenceOpen the Conference Properties dialog box Ending a Conference before its Scheduled Termination Time To manually terminate a conference manually Rescheduling Conference Reservations To reschedule a conference reservationReservation Properties dialog box opens Deleting Recurring Reservations To delete a single recurring reservation Using the Recurrent Reservation right-click menu Using the Reservations right-click menuTo delete all recurring reservations Printing Conference Data To print details of a single conference MGC Manager User’s Guide VoicePlus Edition Operations Performed During On Going Conferences To print details of all On Going Conferences or Reservations Managing Conferences Using Dtmf Codes Dtmf Guidelines Secure conference New voting session Enable Roll Call Service Dtmf Codes dialog box. The same Override Mute All But Me Unmute and Return to Conference Using Dtmf Codes in Cascading Conferences Modifying Conference and Chairperson Passwords User Action IVR Message Request Dtmf Help Menu Dialing Out to Invite Participants Invite SessionTo invite participants to join the conference Chairperson Initiated Blast Dial-out Managing Secure Mode Conferences Roll CallRoll Call Guidelines Operation Default Description Code Operations Performed During On Going Conferences Meeting Rooms and Entry Queues Meeting Rooms Entry Queues MGC Manager User’s Guide VoicePlus Edition Defining a New Audio Only Meeting Room To define a new Meeting Room Click the Settings tab Click the Meet Me Per Conf tab Plus Click the plus To define Meet Me ISDN/T1-CAS Services Option Description To assign the H.323 Service Prefix to the conference Field/Option Parameter Listing Meeting Rooms To view the Meeting Rooms list in the Browser paneTo view the Meeting Rooms list in the Status pane Meeting Rooms and Entry Queues Defining a New Audio Only Entry Queue To define a new Audio Only Entry Queue Entry Queue Properties dialog box opens To automatically assign the Numeric ID Ad Hoc Conferencing and External Enabling Encryption for Entry Queues To manually assign Dial-in numbers to the Entry Queue Listing Entry Queues Dialing in to an Entry QueueTo view the list of Entry Queues in the Browser pane To view the list of Entry Queues in the Status pane Participant MGC Manager User’s Guide VoicePlus Edition Meeting Rooms and Entry Queues IVR and Entry Queue Services Conference Access Directly Operations Performed Using IVR Services IVR/Entry Queue Stages Dtmf Enabled Action Permission Using Roll Call Using SilenceIT Conference On HoldAdmittance during a Roll Call No Other Participants Indication Enabling SilenceIT IVR Requirements HardwareAudio File Conversion Expand the MCU Configuration tree Defining IVR Software Module PropertiesTo define the IVR Properties To download Audio Message files Message Message Type Description Category Conference when performing various operations, such as Roll Call option is enabled for a conference Been detected as noisy and has MGC Manager User’s Guide VoicePlus Edition Setting IVR Message Services Defining a New IVR Message ServiceTo define a new IVR Message Service IVR Service Properties Global To determine if the system should request MGC Manager User’s Guide VoicePlus Edition IVR Service Properties Welcome Message Select the appropriate audio files and options Click Next Conference Password dialog box opens IVR Service Properties Conference Password Field/Option Description Message Type Message Description To end and cannot be extended Anytime Participant Menu IVR Service Properties Operator Assistance Click Next Roll Call dialog box opens From the drop-down list, select the appropriate audio file Roll Call Description Message Roll Call Description Message SilenceIT Description Message Noise detection level and return to the conference MGC Manager User’s Guide VoicePlus Edition Listing IVR Message Services To list the IVR Message Services Setting an IVR Message Service as Default To select the default IVR Service Modifying IVR Message Service Properties To modify the properties of an IVR Service Assigning IVR Services to Conferences To assign an IVR Service to an Audio Only conference Defining a New Entry Queue Message Service To set the new Entry Queue Message Service Entry Queue Message Service dialog box opens IVR Option Description 12 IVR Properties Welcome Message 13 Entry Queue Properties Conference ID ID or password 14 IVR Properties Operator Assistance Messages Assigning Entry Queue Services to an Entry Queue Connecting to a Conference from an Entry Queue Viewing the Audio Messages Status To view the status of the audio messages Messages Occupancy pane shows Expand the IVR Message Services tree Printing IVR/DTMF CodesTo print the list of Dtmf codes IVR and Entry Queue Services Default IVR Prompts and Messages Message Type Message Text File Name PINRQST.ACA NEWINVLD.ACA SELFMUTE.ACA LDRHP1A.ACA PRTCHP.ACA INVITHP.ACA NAMERCRD.ACA SLNRTMUT.ACA IVR and Entry Queue Services Attended Conferencing Attended Conferencing Requirements for an Attended Conference Entity Description Wait for operator Assistance Defining an Operator Conference To define an On Going Operator conference Conference Properties Settings dialog box opens Conference Properties Participants dialog box opens Attended Conferencing Setting the Entry Queue to Attended Mode Setting the Conference Connection to Attended Mode Participants Queue Management Listing Participants in the Participants Queue Window To display the Participants Queue windowColumn Description From the conference to the Participants Queue or Participants Queue Toolbar Participant Queue Filter ToolbarButton Function Description Using Participants Queue Filters To define Participants Queue filters in the Database Click the Participants Queue Filter button Participants Queue Filter dialog box opens Participant Status in Participants Queue Dial-In Numbers Field/Option Description Field/Option Description Actions Filter NamePublic Filter Name To use filters To modify a filterTo delete a filter Attended Participants Dialog Box To move a participant to the Operator conference Field/Option Description Attended Participant Field/Option Description Operator Conferences Ongoing meetings + 12h reservations All Ongoing Meetings + 12h + MRs Actions VIP + Requested Help + Time Participants Automatically moved to the Operator conference for Move To Home Conf To connect a participant to his/her destination conference To move a participant to the Home conference MGC Manager User’s Guide VoicePlus Edition To place a participant On Hold To join a conference as operator To end the Join state of the operator Selecting the Participants to Manage Browser, Status, and Monitor pane, On Going Conference list MGC Manager User’s Guide VoicePlus Edition Performing Operations using the Right-Click Menu Moving a Participant to the Operator Conference Moving a Participant to the Home Conference Using the To Home Conference option in the right-click menu Using the Move option in the right-click menu Placing a Participant On Hold To place a participant on Hold in the Operator conference MGC Manager User’s Guide VoicePlus Edition Performing Operations Using the Participants Queue Toolbar Button Operation Performing Operations Using Shortcut Keys Moving a Participant Interactively Moving Multiple Participants to the Home ConferenceTo drag and drop a participant to the Operator conference To drag and drop a participant to the Home conference Using the Participants Queue toolbar Attended Conferencing Recording System Setup Recording Recording System Setup Procedures Conferencing MCU Setup ReadiRecorder to ReadiRecorder Setting up Recording for Conferences Defining a Recording Link To define a new recording link Isdn Alias and Recording Service Name The H.323 URL ID Defining Recording Functions in IVR Service To define recording functions for an IVR Service Default service To enable recording for a conference Enabling Recording for a ConferenceConference Properties Recording dialog box opens Recording To enable recording Recording with MCU VersionConference Properties- Participants dialog box opens Recording Recording and Playback Using Prairie Systems From the Conferencing ServiceFrom Prairie Systems Defining a Recording Port Participant To define a dial-out recording port MGC Manager User’s Guide VoicePlus Edition Participant Properties Advanced dialog box opens To record a conference To stop recording To initiate a playback of a Prairie recording SysConfig system.cfg dialog box opens Modifying System.cfgTo modify the ReadiRecorder system.cfg Audio Plus External DB General Recording Conferencing MCU system.cfg flags Immediately, that is Recording Appendix a Glossary Abbreviation Explanation Term BAS CAS Procedures and describes network maintenance functions LAN Pots WAN Appendix a Glossary

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