Polycom DOC2066F manual Meeting Rooms and Entry Queues

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Meeting Rooms and Entry Queues

Meeting Rooms are used for on demand conferencing. Entry Queues are a single-dial lobby for routing participants to their target conferences without having to allocate dial-in numbers to each conference or Meeting Room. Entry Queues are also used for Ad Hoc conferencing to start On Going Conferences without prior scheduling. This chapter describes the definition of Meeting Rooms and single-dial Entry Queues that are used for routing participants to their destination conferences.

Meeting Rooms

Meeting Rooms are conferences that have no allocated resources on the MCU or a starting date and time. They are created once but remain on the MCU in Passive mode and can be activated as many times as required. When the conference ends, the conference reverts to the passive Meeting Room mode until the next activation. It remains in the MCU memory (configuration) and is displayed in the Meeting Rooms list. For a detailed description of Ad Hoc Conferencing, see, MGC Manager User's Guide, Volume II, Chapter 3, “Ad Hoc Conferencing and External Database Authentication”.

The Meeting Room is activated when the first participant connects to it. The conference connection information is given to all other participants by the Meeting Room owner. The Meeting Room is terminated when the last participant disconnects from the conference or when the chairperson leaves the conference, depending on the conference settings. However, Meeting Rooms can be manually terminated at any time by the MGC Manager operator, or by the conference chairperson via the WebCommander or by using the appropriate DTMF code.

Meeting Rooms can be defined in the MGC Manager and in the WebCommander application.

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