Polycom 8 manual Securing the Conference

Chapter 5 - Monitoring an On Going Conference

Securing the Conference

The Secure Mode locks the conference and denies outside participants, including operators, from joining the conference, monitoring and controlling the conference in any way. However, the Operator or the conference chairperson can terminate the conference even when the conference is in a “secure” mode. While the conference is in Secure Mode, the conference participants list is hidden and cannot be viewed by the operator or any of the conference properties.

The Chairperson can enable or disable the Secure Mode from his/her touch-tone telephone, using the appropriate DTMF codes. While the conference is in a Secure Mode, the chairperson and participant can perform various operations via their telephone using the appropriate DTMF codes, such as voting, question and answer sessions etc. These operations will not be displayed in the MGC WebCommander Meeting Director window. Once the chairperson secures or unsecures the conference, an appropriate voice message is played indicating that the conference is secured.

The voice message is played only if it is configured in the IVR Message Service and the appropriate audio file has been downloaded to the Audio+ card.

The Operator conference chairperson can terminate the conference even when the conference is in Secure Mode.

When the chairperson secures the conference the following operations cannot be performed:

•Join or attend the conference

•View and control the conference’s participants

•View and monitor the conference properties

•Implement voting

•Initiate an invite session

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