Polycom 8 manual To send an E-mail, Sending an E-mail to Conference Participants

Chapter 4 - New Meeting Window

Sending an E-mail to Conference Participants

Following the successful launch of a reservation or On Going conference, the system enables you to send an E-mail with a meeting notification to conference participants.

To send an E-mail:

1.Click OK to send an E-mail or click Cancel to move to the monitoring window without sending an E-mail.

If you have clicked OK, the Send E-mailwindow opens.

Conference invitation

Conference password

Conference dial-in numbers

Conference ID

Check box

Options

2.The To field lists the E-mail addresses that were defined in the Participant templates assigned to the conference. If no E-mail address were defined, or if you want to send the meeting notification to dial-in participants that are not defined in advance, you can manually add their E-mail addresses.

3.The From field displays the E-mail address of the meeting organizer if it is defined in the Configuration-Personal Details window. For more

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