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Polycom 8 manual Meeting Rooms List

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Appendix a Default Templates Login Connecting to WebCommander Configuration Connection is problematic To access the Directory List To setup a Voting session MGC WebCommander User’s Guide Security Settings window opens Quality of Service Parameters

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Chapter 8 - Meeting Rooms List

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Polycom 8 manual Meeting Rooms List

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Contents

MGC WebCommander User’s Guide Catalog No. DOC2136B Version Table of Contents Monitoring an On Going Conference Iii Reservation Calendar Meeting Rooms List Conference Templates Partial View Mode Vii Viii Introduction About MGC WebCommander User’s Guide Prerequisites Conference Types Monitoring On Going ConferencesReservation Calendar Meeting Rooms List System Requirements Conventions Enabling Cookies in Microsoft Internet Explorer To enable cookies in Internet ExplorerCookies Internet Options General window opens Security Settings window opens Connecting to WebCommander Enter Network Password dialog box opens MGC WebCommander User’s Guide WebCommander Login window opens MGC WebCommander User’s Guide Connecting to WebCommander Web Site using a WebPortal Main Menu Main Menu Links Calendar On GoingConferences Reservation Selection LoginLanguage Database Configuration To change the configuration Main Menu Database Selection To select the database Language Selection Welcome/Language Selection window opens Resizing the Window Panes New Meeting Window New Meeting Window Participants Lists Area To access the Directory List Directory Participants ListParticipant Templates List To access the PathNavigator or Polycom Datastore Directory PathNavigator and Polycom Datastore Templates List To access the Recent List Recent Participant List Favorites Participant List To select from a list of favorites Participant Actions Area Conference Details Area Conference Launch Options Area Starting a New Meeting Using a Default Conference Template Starting a New MeetingTo start a new meeting with undefined dial-in participants Click the Start Immediately button MGC WebCommander User’s Guide To send an E-mail Sending an E-mail to Conference Participants MGC WebCommander User’s Guide Duplicate Booking Connection type Required criteria for a match To resolve participant conflicts Field/Option Description Defining a New Participant from the New Meeting Window To define a new participant from the New Meeting window Participant Dialog Page opens Option Description Or no video will be used Sip user name@domain . Note that the SIP SIP MGC WebCommander User’s Guide Scheduling a Conference To schedule a conference from the New Meeting window MGC WebCommander User’s Guide Define the following parameters Conference when it is saved on the MCU Option Description MGC WebCommander User’s Guide Creating a Recurrent Reservation To create a recurrent reservation Reservation Recurrence pane opens Field Description Field Description MGC WebCommander User’s Guide New Meeting Window MGC WebCommander User’s Guide Mail Update after Reservation Change Conference Reservation window opens New Meeting Window Dialing into the Conference Defined Isdn Participants Dial-in To display the list of On Going conferences Main Menu pane, click the On Going Conferences link Defined H.323 Participants Dial-in SIP Connections Dial-in Scenario-SIP Environment For example, EQ1sales12345 Direct Dial-in Scenario-SIP Environment Dial-out Scenario-SIP Environment Mixed Environments Conference Scenario SIP Mixed Environment Monitoring an On Going Conference General Monitoring Meeting Director Module To access the Meeting Director from the WebCommander site Meeting Director Pane MGC WebCommander User’s Guide Monitoring an On Going Conference MGC WebCommander User’s Guide Button Description Indication Conference Icons and IndicationsToolbar Buttons and Icons Lock/Unlock Conference Indicates whether To select the Presentation Mode or None Modify Conference General Information Opens Conference duration Participant Icons and Indications Participant Icons Icon Description Recording Port Disconnected grey Audio Only conferences Connection Status Icons Status Icon Description Button Connection is problematic Audio Connection Status Icons Participant and the MCU Video Status Icons Video connection status icons Buttons Button Menu Function Description Status Icon Description Status Icon Description To sort the Participant Properties Sorting Participant Properties Secure Conference Mode ToolTips Monitoring an On Going Conference ToolTip Indicates General Conference Information To view the conference status from the Information iconStatus Field Description Or Software Continuous Presence Video Layout Pane Hide/Show Video Layout Pane To hide the Video Layout pane To show the Video Layout pane Operations Performed during On Going Conferences Operations performed during Audio and Video conferences Operations performed during Video conferences Operations performed during Audio conferences Selecting Options MGC WebCommander User’s Guide Viewing Conference Numeric ID Connecting Dial-out Participants To connect the participant Disconnecting Participants To disconnect the participant Reconnecting Participants To reconnect a disconnected participant Adding Participants to the Conference To add a participant to the On Going conference MGC WebCommander User’s Guide Option Description MGC WebCommander User’s Guide Defining a New Participant During an On Going Conference To define a new participant during an On Going conference Window opens Monitoring an On Going Conference Participant Properties Advanced window opens Monitoring an On Going Conference MGC WebCommander User’s Guide Participant Properties Advanced window opens Viewing the Participant Properties To view the participant properties Modifying the Participant Properties To modify the name of a participant Participant Dialog Page opens To view the Participant Properties To designate a participant as VIP Designating Participant as VIP Monitoring VIP Participants during an On Going conference Using Dtmf Code during the On Going conference Designating a Participant as the Chairperson Deleting a Participant from an On Going Conference To delete a participant from the On Going conference Muting/Unmuting a Participant To mute/unmute the participant’s audio channel To Mute/Unmute the participant’s video channel Broadcasting Listening VolumeVolume Spin Arrows Locking and Unlocking a Conference for Dial-in Participants To lock a conference To unlock a conference Monitoring an On Going Conference Conference Additional Information window opens 11Conference Additional Information Properties Company name, the contact person name, MGC WebCommander User’s Guide Changing the Duration of a Conference To change the conference duration MGC WebCommander User’s Guide To extend the conference duration Terminating a Conference To terminate a conference Selecting the Video Layout To select a different video layout for the conferenceSelecting the Conference Layout MGC WebCommander User’s Guide 12 Video layout options Auto Layout Number Video Available Layouts Windows To enable the Auto Layout mode To select a participant’s Personal Layout in WebCommander Selecting a Personal Layout Monitoring an On Going Conference Video Forcing To video force Video Forcing at the Conference Level To cancel the video forcing To set a window to appear as a black screen To force a participant’s layout Viewed by list, select the participants nameVideo Forcing at the Participant Level Select the pin to unforce the participant Endpoint’s Visual Conference Indications Event Icon Text Indication Enabling Visual Indications Visual Effects To modify the Visual Effects during an On Going conference Set Visual Effects dialog box opens To modify the Layout Border color To modify the Speaker Indication color Using Chat Messaging To Chat Moderator Chat Board Message box Clear Enabling the Chat option Controlling the Lecture Mode Presentation Mode guidelines To select the lecturing option during an On Going conference Monitoring an On Going Conference To disable the Lecture Mode or Presentation Mode Blocking/Unblocking the Audio Transmission To block/unblock the participant’s audio transmission Exclusive Speaker To set a Participant as an Exclusive SpeakerExclusive Speaker window opens 100 To release a conference placed On Hold Placing the Conference On HoldTo place a conference On Hold 101 Controlling Q&A Queues with the Q&A list buttons Managing a Q&A SessionEnabling Q&A Options 102 Viewing the Q&A List Adding a Participant to the Q&A QueueChanging the participant’s position in the Q&A queue 103 104 Letting the participant ask a question Clearing all participants from the Q&A queue105 To setup a Voting session Managing a Voting/Polling Session106 107 Field To start a Voting session 108 To cancel the voting session To conclude the voting session109 To send voting results by E-mail Sending the Voting Results Via E-mail110 Mute Meet Me Parties To mute Meet Me Parties111 Participant/Chairperson Operations via Dtmf Codes 112 113 114 115 Request Dtmf Help Menu 116 Dialing out to Invite Participants to Join the Conference 117 Changing the Conference Password 118User Action IVR Message Chairperson Initiated Blast Dial-out 119 Securing the Conference 120 Operation Default Description Dtmf Code Roll Call121 122 To access the Reservation Calendar Reservation Calendar Reservation Calendar Viewing the Reservation Properties To view the Properties of a Calendar ReservationClick the Reservation name link Saves changes Mail Update after a Reservation Change Adding Participants to the Conference ReservationChanging Conference Parameters Click the Send E-maillink MGC WebCommander User’s Guide Send E-maildialog box opens Viewing the Properties of a Protected Reservation To view the properties of a protected conference To view a specific conference reservation Viewing a Specific Conference Reservation Additional Calendar Views To change the view of the reservation calendar Calendar Preferences window opens Customizing Background View ColorsTo select the week start day Week Start Day Conference Types Conference Scheduling Methods Scheduled ConferencesScheduled from a Reservation Templates On-demand Conferences Reservation-less Conferencing Ad Hoc Conferencing Meeting Rooms Conference Types Conferences may be defined as one of the following types Entry Queue Participant Roles Participant Connection to the Conference Dial-out ParticipantsDial-In Participants Conference Access for Dial-in Participants Conference IVREntry Queue Entry Queue Access IVR 5 1 2 2 Entry Queue Access can be defined for Conference IVR Access Direct Dialing and Access Direct Conference Access Dial-out Participants Access Attended/Unattended Conferences Participants Queue Operator Assisted Conference Greet and Guide conference Welcome Queue Unattended Conference Conference Media Settings Media Conf Type Network Video Session T1-CAS Audio Only Conference Types Video Conference Types Highest Common Mechanism Additional Video Conference Settings Conference On Port COP Lecture Mode Cascading Chair Control LSD Fecc Far End Camera Control FECC/LSD Guidelines Attended Wait conference Large Video Switching ConferencesWelcome No Wait conference Greet and Guide Conferences Conferences Dual Stream Modes 239/People+Content H.239/P+C Options Limitations Polycom Visual Concert PC Possible configuration using Visual Concert PC Vcfx Configuration Polycom Visual Concert FX Duo Video Media Options for Video Session TypeMedia Conf Type Network Session Type Conference Types According to the MCU Configuration Available Functionality Configuration Conference Types MCU MCU Conference Types MGC WebCommander User’s Guide Meeting Rooms List Meeting Rooms List Viewing the Meeting Rooms List To view the list of currently defined Meeting Rooms Icon Description Viewing the Properties of a Meeting Room To view the properties of a Meeting RoomMeeting Room Properties window opens Viewing the Properties of a Specific Meeting Room To view the properties of a specific Meeting Room MGC WebCommander User’s Guide Meeting Rooms List Conference Templates Partial View Mode Defining a New Video Conference Template To define a new video conference template Conference Templates window opens Conference Properties Basic window opens Define the conference basic parameters as detailed in Table MGC WebCommander User’s Guide Advanced Conference Parameters Partial View MGC WebCommander User’s Guide Option Description 711 Option Description Video Streams Qcif Presence formatting CIF Video Stream Out CP Video Layouts View Mode Conference Properties Video Layout window opensClassic Quad Views Software IP conferences only 10+ Quad Views mode Default Auto Layout for CP Classic and Quad Modes Conference Templates Partial View Mode Conference Template Menus Conference menuConference Menu To enable the administrator to view and start your Conference Templates Menu Participant Template Menu Participants to reservations from an Ldap personal Defining an Audio Only Conference Template To define an Audio Only conference template List of Conference templates Define the conference basic parameters as described in Table Conference Properties Advanced window opens 10 Audio Only Advanced Conference Parameters Partial View Option Description Conference Templates Partial View Mode Defining a New Conference Template To define a new Conference template10-1 10-2 Icon Description 10-3 Defining a New Video Conference 10-4 10-5 10-6 10-7 10-8 10-9 Continuous Presence CP a Continuous 10-10 10-11 10-12 Transcoding and Continuous Presence the lineSoftware Continuous Presence the Line Rate is 10-13 10-14 10-15 Presentation Mode 10-16 10-17 10-18 10-19 10-20 10-21 Select either 50 Fields PAL or 60 Fields Ntsc Limitations 10-22 People and Content V0 Polycom proprietary 10-23Polycom Visual Concert PC/FX Available with 10-24 10-25 10-26 10-27 10-28 10-29 10-30 Define the Advanced parameters as described in Table 10-31 10-32 10-33 10-34 Conference in which a participant is greeted by an 10-35 10-36 10-37 10-38 Following guidelines apply to encryption Conference Properties Meeting Me Per Conference window opens 10-39 Define the following Meet Me Per Conference parameters 10-40 10-41 10-42 Classic 10-43 10-44 10-45 10-46 10-47 10-48 10-49 Setting in the Default Reservation/ Start Conference Properties Recorder window opens10-50 10-51 Conference Menu Conference Template Menus10-52 10-53 10-54 Meeting Template and choose Conference Templates Menu 10-55 Participant Template Menu 10-56 Defining a New Audio Only Conference 10-57 To define the parameters of an Audio Only conference 10-58 10-59 10-60 10-61 10-62 10-63 10-64 10-65 10-66 10-67 10-68 Click the Meet Me Per Conf tab 10-69 Conference Properties Meet Me Per Conf window opens 10-70 10-71 10-72 10-73 10-74 To start the conference immediately 10-75 10-76 Adding Participants to Conference Templates To assign participants to the current Conference template10-77 10-78 Following search criteria can be used 10-79 Conference Templates List window 10-80 Modifying the Properties of a Linked Participant 10-81 Participant Properties Basic window opens 10-82 10-83 Deleting a Participant from a Conference Template To delete a participant10-84 Click Delete Participant from the Participant Templates menu 10-85 Deleting the Current Conference Template from the Database To delete the current Conference template10-86 10-87 Modifying a Conference Template To modify a conference template10-88 10-89 10-90 Linked Participant Embedded Participant11-1 Participant Templates 11-2 Participant Templates window opens 11-3 Defining a New Participant 11-4 Defining a Participant Template in the Database To define a new participant directly in the database11-5 11-6 11-7 Defining ISDN, ATM, or MPI Video Participants To define ISDN/ATM/MPI video participants11-8 11-9 11-10 11-11 11-12 11-13 11-14 11-15 11-16 YES 11-17 Defining H.323 Video and SIP Audio Participants 11-18 11-19 Sip user name@domain. Note that the SIP 11-20 11-21 11-22 11-23 11-24 Quality of Service Parameters To define the QoS11-25 From Service recommended Takes the QoS 11-26 11-27 TOS To save the Participant template Saving the Participant TemplateDefining Audio Only Participants To defining an Audio Only participant 11-29 11-30 11-31 Advanced T1-CAS Participant Window 11-32 11-33 Deleting a Participant from the Database To delete the participant from the database11-34 Participants Properties window opens 11-35 Open the Participant Templates window Modifying the Participant Template in the DatabaseTo modify the participant template in the database 11-36 11-37 11-38 Appendix a Default Templates Default Conference Template Properties DefaultCOP Parameter Value GeneralBasic Parameter Value Advanced Meet Me Per Conf Video Layout Recording Default Conference Template Properties DefaultVideo Advanced Meet Me Per Conf Default Conference Template Properties Default-Audio IVR Limited Occurrences Greyed out Number of Occurrences Default Conference Template Properties Software CP SW CP Advanced Meet Me Per Conf Video Layout Default Conference Template Properties Video-Switch Advanced Meet Me Per Conf Video Layout Appendix a Default Templates

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