Polycom 8 manual Meeting Director Module

MGC WebCommander User’s Guide

Special icons are used to indicate the participant status in an On Going conference.

Dial-out participants are usually connected directly to the conference. Dial- out participants are called by the MCU and are connected to the conference when the connection between the MCU and the endpoint is established.

Dial-in participants can also connect directly to the conference depending on the conference settings. Dial-in participants who are defined prior to the conference start, call the MCU number and are routed to the appropriate conference according to their CLI number (as defined in the system). If no CLI number was defined for a participant, the caller will not be able to connect to the conference.

Undefined dial-in participants (in a “Meet Me” conference or in a Meeting Room) or conferences accessed from an Entry Queue dial the Entry Queue, conference or Meeting Room dial-in number and are connected to the conference once their endpoint’s capabilities are established. The first participant that connects to a passive Meeting Room activates the Meeting Room.

Meeting Director Module

When starting the conference from the New Meeting window or from a database template, the system enables you to switch automatically to the monitoring mode and check the On Going conference status. You can also monitor On Going conferences in the following instances:

•The conference was started earlier but was not continuously monitored

•The conference was started by another user on the Web and you have the permission to monitor it

•The conference was started using the MGC Personal Scheduler application (for more details refer to the MGC Personal Scheduler User’s Guide)

•The conference was started in the MGC Manager application and you have the permission to monitor it

•Only one On Going conference can be monitored at any given time

•Only users with the appropriate permission can monitor On Going conferences

5-3