Polycom 8 manual Click the Send button

MGC WebCommander User’s Guide

information on Personal Details, refer to page 3-5. If no E-mail address was defined, you can add it manually.

4.The Subject field includes the conference parameters.

5.The E-mailbody includes the conference start date and time, dial-in/dial- out numbers, IP address or phone numbers, and the Conference Entry password. You can edit the information displayed and add your own text.

6.Select the Send appointment in vCalendar format check box to enable vCalendar notification. This sends out the appointment as an attachment that participants can drag and drop into their calendars in Outlook and Lotus Notes.

7.Select the Send appointment in iCalendar format check box to enable iCalendar notification. This sends out the appointment as an attachment that participants can drag and drop into their calendars in Outlook and Lotus Notes.

8.Select the Include WebOffice invitation and URL check box to add a WebOffice invitation and URL to the E-mail signature.

The Include WebOffice invitation and URL check box appears only if a WebOffice URL is defined in the Configuration-Personal Details window. For more information on Personal Details, refer to page 3-5.

9.If the meeting organizer has logged into his/her WebOffice and has created a meeting, conference participants can click the URL link and enter the meeting. For more information on WebOffice, refer to the WebOffice User’s Guide.

If the vCalender option is selected, the WebOffice invitation is included with the attachment.

10.Select the Include ViaVideo Auto Connection check box to add a ViaVideo file attachment to the E-mail signature. When the meeting participants click on the ViaVideo link, their ViaVideo endpoint automatically opens and connects to the On Going conference.

11.Click the Send button.

The E-mail is sent with the conference details.

12.If the vCalendar or iCalender option was selected, the E-mail includes the attachment.

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