Polycom 8 manual On-demand Conferences Reservation-less Conferencing, Ad Hoc Conferencing

Chapter 7 - Conference Types

On-demand Conferences (Reservation-less Conferencing)

Reservation-less conferencing enables participants to immediately start and connect to an On Going conference from their endpoint, with no advanced scheduling. The MGC Manager offers two methods for Reservation-less conferencing:

•Ad Hoc Conferencing

•Meeting Rooms

Ad Hoc Conferencing

In Ad Hoc conferencing, the participant connects to an Ad Hoc-enabled Entry Queue. An Entry Queue is a special routing lobby to which one or several dial-in numbers are assigned. The participant is prompted for the destination conference Numeric ID. If no such conference is running, the system creates ad hoc a new On Going conference if the participant has the permission to access a conference. The new conference is created according to the conference parameters defined in a Profile assigned to the Entry Queue. In such a case, only the conference Profile is created once, and is used repeatedly to create numerous conferences.

This conferencing mode is useful when you want to globally enable all employees in your organization to start On Going conferences from their endpoints, without having to define the conference parameters for each employee and for each conference.

If an external database authentication is configured for the Entry Queue and the conference, the MCU verifies with the external database application (such as the WebCommander) whether a conference with that Numeric ID can be started and if the participants attempting to connect to the conference have the right to connect to it.

Entry Queues and Profiles for Ad Hoc conferences can only be defined in the MGC Manager application. However, once defined they can be used repeatedly via the WebCommander Web Site.

In the WebCommander - Web Server Manager application, in the Users Properties table, you must define all users with rights to start a new conference using Ad Hoc conferencing (for more information, see the Web Server Manager User’s Guide, Chapter 4, Defining a new User). For each user defined in the database, you enter the conference Numeric ID,

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