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Xerox 701P47169 manual Hot folders and JDF, Hot folders and error checking

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Workflow Builder

Hot folders and JDF

Job Definition Format (JDF) job tickets can be submitted only via a hot folder. JDF is a universal job ticket format. JDF capabilities enable Process Manager to use existing JDF job tickets and to create new JDF job tickets. The JDF job ticket is created with a third party submission tool.

The following workflow processes support JDF:

•Optimize

•Convert

•Join

•Print

•Impose

The workflow processes currently support two types of JDF Intent:

•Business card

•Saddle stitch

NOTE: If a JDF ticket does not contain the correct file path to the job that is being processed, the job fails.

JDF files take precedence over other files types; they are processed first.

Hot folders and error checking

Non-supported file types are moved to an Unsupported Files folder within the hot folder. It is the user’s responsibility to manually delete these files from the folder.

Hot folders: supported files

The hot folder supports the same files that are supported through the Workflow Submission Client: Adobe Illustrator CS, Adobe InDesign CS, Adobe Photoshop (currently supported version), Bitmap, JPG, JPEG, Microsoft Office 2007, Microsoft Publisher (Excel, PowerPoint, and Word), PDF, RDO,TIFF, TIFF-IT, VPC, QXD, EPS and PS.

Hot folders and read-only files

Read-only files are not picked up by the hot folder.

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FreeFlow Process Manager Operator and Administrator Guide

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Xerox 701P47169 manual Hot folders and JDF, Hot folders and error checking

Contents

FreeFlow Page Table of Contents Workflow Builder Table of Contents Workflow Submission Client Workflow Job Manager Page 60HZ Approvals and certificationRadio Frequency Emissions 50HZCanada SafetyOzone Safety Europe 50HZ, 220V-240V EquipmentElectrical Safety Do These Operational SafetyDo Not Do These Page Illegal Usage in USA FreeFlow Process Manager Operator and Administrator Guide Page Illegal Usage in Canada Product Recycling and Disposal About this guide About this chapterAudience How to recognize important informationConventions Flag icons ItalicsWindows related information Related informationFreeFlow Process Manager documentation Windows Online HelpWindows Microsoft Web site Using the FreeFlow Process Manager Online HelpFinding a Help topic Using the Process Manager Help system To get Help in a dialog boxObtaining additional support Press FAXPage About FreeFlow Process Manager FreeFlow Process Manager applicationsWorkflow Builder application Step DescriptionWorkflow process steps Workflow process steps Workflow process steps Workflow Submission Client application Workflow Job Manager application About FreeFlow Process Manager Changing the XDL Admin account password Post-installation setupProcedure Overview Printer Registration, or the Printer Status/Job Status Tool Workflow with a Color Manage node Workflow and Job Management Preparatory Procedures Using the FreeFlow Administration Tool Legacy Document Library Managing backup and restore functionsDocument conversion Logging in to the FreeFlow Process Manager applications Authorization error message To log in to the FreeFlow Process Manager applications Group membership and authorizationAdministrator Operator Select Start Programs Xerox FreeFlow SoftwareXerox FreeFlow Common Printer Administrators group Managing production printersTo register and add a production printer Setting up Preps Preps DigiPath, it is referring to FreeFlowTo configure the Preps default workflow To create and save Preps Job files About FreeFlow Process Manager Select Setup Device Setup Missing hardware key errorTo select a device type for Preps versions prior to Using Preps with Adobe Acrobat To use Preps with Adobe AcrobatPage Workflow Builder About Workflow BuilderLogging in to Workflow Builder To log in to Workflow BuilderWorkflow Builder main window Workflow list Workflow List Area Workspace AreaWorkflow list columns Column DescriptionWorkspace Zooming in and out of the workflow viewTo zoom in or zoom out To expand and restore the viewTo enable/disable tooltips Expanding and restoring the viewing spaceTo find a node Finding a process nodeSelect Edit Find File menu Workflow Builder menusFile Menu Description Option Edit menu Edit Menu Option DescriptionView Menu Option Description View menuOptions menu Options Menu DescriptionWorkflow Builder Options menu Insert menu and workflow process icons Insert Menu Workflow Description Options Process IconWorkflow Builder Insert menu and workflow process icons Workflow Builder Insert menu and workflow process icons Workflow Builder Insert menu and workflow process icons Workflow Builder Insert menu and workflow process icons Customizing a workflow process name To customize a workflow process nameHelp menu Help Menu Option DescriptionWorkflows toolbar Workflow Builder toolbarsToolbar Option Toolbar Icon Description Workspace toolbar Building workflows Rules for building workflowsBuilding a new workflow To build a new workflowDuplicating and modifying an existing workflow To duplicate and modify an existing workflowEnabling a workflow To enable a workflowTo disable a workflow Disabling a workflowEditing workflow properties Deleting a workflowTo delete a workflow To edit workflow propertiesCreating fail branches To create a fail branchTo export a workflow Exporting workflowsSelect File Export Workflow Builder Importing workflows To import a workflowWorkflow Builder Ensuring imported workflow compatibility Import and Export Status DescriptionsIcon Indicates Action Required Configuring process settings To modify the process settingsAbout Input Configuring Automatic Image Enhancement AIE settings To configure Image Enhance settingsWorkflow Builder AIE and DocuSP Limitations for AIEConfiguring Convert settings Converting Adobe Illustrator and Adobe InDesign documents to To configure Convert settings To set up a working directory Unlimited User Conversion option Workflow Builder Limitations for Join Fault handling for Join About JoinConfiguring Optimize settings To configure the General Optimize settings To save the Settings File as Set trim box to media box and offset inwards by To configure the Color settings Convert colors to RGB Workflow Builder Importing a FreeFlow 5.0 workflow with a Color Manage node To configure the Spot Colors settings Workflow Builder To configure Image Quality settings Select Show job submitter the settings file name onlyBox and art box File Type DescriptionDescription Managing Color profiles To import an ICC profileTo ensure Color Manage workflow consistency Configuring Preflight settings To configure Preflight settings Select Start Programs Adobe Acrobat ProfessionalTips for using Preflight as a filter Using preflight as a filterTo check for Pass/Fail results Upgrading legacy workflows that contain Job Level Edit nodes Adding watermarks Setting up or modifying a text watermark To set up or modify a text watermarkWorkflow Builder See also Setting up or modifying an image watermark To set up or modify an image watermarkSee also Duplicating or deleting a watermark To duplicate or delete a watermarkAdding Bates numbers To add Bates numbersAdding page numbers To add page numbersWorkflow Builder To configure Barcode settings Adding a BarcodeWorkflow Builder Workflow Builder To configure the barcode readable text IsbnWorkflow Builder To configure barcode data To add or modify text or a data fieldTo manage barcode data Workflow Builder Previewing job level edits To preview job level editsWorkflow Builder Flipping pages Rotating pagesTo rotate pages To flip pagesResizing To resizeConfiguring Imposition settings To configure Imposition settings General tab Workflow Builder From left, From right, Center Always available From top, From bottom, Center Always availableWorkflow Builder To configure Imposition settings Crop Marks tab Workflow Builder Workflow Builder Guidelines for Cell Clustering Workflow Builder About Job types Workflow Builder Maximum N-Up considerations Automatic stock type considerationsMaximum N-Up limitations Configuring Preps settings To configure Preps settingsFault handling for Imposition Limitations for Imposition and PrepsCropping To cropConfiguring Pressmarks settings To set up or modify a pressmarkDuplicating or deleting a pressmark Duplicating or deleting a pressmark To duplicate or delete a pressmarkAbout Review Configuring Notify settings Email attachmentsTo configure Notification settings Workflow Builder Setting up a watermark in an email attachment To set up a watermark in an email attachmentConfiguring Print settings If the printer is not available on a standalone clientTo configure Print settings Inserting separator pages Collated Uncollated Copy CopiesFault handling for Print Limitations for separator pagesConfiguring Save settings To configure Save settingsWorkflow Builder Workflow Builder Fault handling for Save Limitations for SaveConfiguring JDF Export settings To configure JDF Export settingsAbout JDF Export options Fault handling for JDF Export JDF and Color ManageProduction JDF Job Definitions To specify the number of pagesTo specify the pages in the range Select Create and EditCreating conditional branches Guidelines for successful conditional branching See also To add and configure branch conditions Adding and configuring branch conditionsSelect New Branch See also Ticket Only Conditional branch conditionsJDF Job AlwaysCondition Definitions Number of copiesNumber of impressions Maximum bleed size Managing conditional branches To manage a conditional branchSee also Editing conditional branches To edit a conditional branchDeleting conditional branches To delete a conditional branchLinking conditional branches To link conditional branchesConfiguring external process settings To configure external process settingsSetting up repository credentials To set up repository credentials Ensuring success with repository credentialsChecking the status of a process To change the offline or online status of a processTo set the number of concurrent processes To enable the Copy Count Divisor Mark the check box for Imposition affects copy countJob prints 10 actual copies of the imposed document Imposition 2up Always use these settings is setCopy Count Divisor examples Job prints 5 actual copies of the imposed documentJob prints 6 actual copies of the imposed document Example 5 Modified quantity ignored/overwritten Checking the status of a workflow To check the status of a workflowAbout hot folders Hot folders and JoinHot folders and RDOs Hot folders and linked RDOsHot folders and Zip files Limit Hot folders and JDF Hot folders and error checkingHot folders supported files Hot folders and read-only files Hot folders on mapped or shared drives and resources Managing hot folders To manage hot folders Setting up or modifying a hot folder To set up or modify a hot folder See also To delete a hot folder Pausing and resuming hot folder monitoringDeleting a hot folder To pause and resume hot folder monitoringConfiguring the hot folder system settings To configure the hot folder system settings Select SettingsSubmitting a job to a hot folder To submit a job to a hot folderSelect Start Programs Xerox FreeFlow Software File Manager Options Hot Folder and locate the hot folder pathTo submit an .xpf job ticket to a hot folder for reprinting Manager Advanced Print PathError conditions Imposition handling with .xpf tickets Submitting .xml workflow files to a hot folderError conditions for dynamic workflows To submit .xml workflow files to a hot folderSubmitting .vpc files to a hot folder VPC file limitationsUsing third party external processes Guidelines for using third party external processes Setting up third party input and output hot folders ExampleManaging external processes Setting up external processes Adding or editing an external process To add or edit an external processSee also Moving or deleting an external process To move or delete an external processSetting up folder-based profiles Adding or editing a folder-based profile To add or edit a folder-based profileSee also Setting up CLI profiles Adding or editing a CLI profile To add or edit a CLI profileSee also Profile name Something Script Full Path c\SomeScript Configuring parametersExample 1 Using the default parameters Time interval 30 secondsExample 3 Adding a parameter after the output parameter Example 4 Adding two parameters\SomeScript c\temp\someFile c\temp\someFile Example 5 When the output location is not specifiedExample 6 Using for a path that contains a space \SomeScript c\program Files\someFile c\brianOut\someFileTo delete an external process profile Example 7 Specifying parameter orderDeleting an external process profile \SomeScript -I c\temp\someFile -O c\brianOut\someFileSetting up the Smtp Server To set up the Smtp serverSetting up the proxy server To set up the proxy serverTo modify a preflight profile Creating preflight profilesTo create a preflight profile Select New profileWorkflow Builder Workflow Submission Client About Workflow Submission ClientLogging in to Workflow Submission Client To log in to the Workflow Submission Client applicationWorkflow Submission Client main window Get Files area Button Name DescriptionSelect Workflow area Configure Settings area Submit Job area Component DescriptionWorkflow Submission Client menus File menu option DescriptionMenu Description Options Menu option DescriptionOptions menu Job submission Job submission processDirect method Workflow selection methodsMatch method Submission, select Options Remove Files after Submission Submitting a jobTo submit a job to a workflow Submission Join node Jobs created WorkflowWorkflow Submission Client Saving a File List To save a file listSubmitting Zip files To submit a file listLimitations for Save File List Submitting VI Containers .vpcSubmitting QuarkXPress files .qxd, .qxp About submitting RDOs Identifying the parts of an RDOTo submit an RDO and produce an RDO RDO reprint Submitting RDOsRDO limitations Accessing Workflow Builder from Workflow Submission Client Remote Workflow Submission ClientWorkflow Job Manager About Workflow Job ManagerLogging into Workflow Job Manager To log in to the Workflow Job Manager applicationWorkflow Job Manager main window Status Area JobsStatus area Workflow Job Manager Jobs area Jobs area columns Print Status descriptions Status DescriptionWorkflow Job Manager menus Edit Menu Description Option View Menu Description Option Launch Menu Description Option Launch MenuHelp Menu Description Option Workflow Job Manager toolbar Jobs toolbarChecking the status of a job Managing JobsTo check the status of a specific job Creating reports Report Category Report TypeWorkflow Job Manager To create a report Viewing a report Exporting a report Purging report data Viewing a report To view a reportExporting a report To export a reportPurging report data To purge report data Viewing and editing a document in Adobe Acrobat To view and edit a job in Adobe AcrobatTo view preflight results Viewing preflight resultsSelect Edit Preflight Results To view print results Viewing print resultsSelect Edit Print Results Modifying workflow settings To modify workflow settingsPausing a job To pause a jobApproving a job at a Review step To approve a job at a Review stepDeleting a job Failing a jobTo fail a job To delete a jobModifying the copy count To modify the copy count Printing a hardcopy proof To print a hardcopy proofWorkflow Job Manager Viewing Web Services Job Instructions To view Web Services job instructionsUsing the View Document function Remote Workflow Job Manager ClientJob In Use dialog Unlock Confirmation dialogTo access Workflow Builder from Workflow Job Manager Accessing Workflow Builder from Workflow Job ManagerTo create and/or submit a new job See also See also To select files for an incoming third party job Selecting files for an incoming third party jobSelect Select Files Viewing the JDF file for an incoming third party job To view the JDF file for an incoming third party jobViewing the job instructions for an incoming third party job Index Index Index Page