Xerox 701P47169 instruction

About FreeFlow Process Manager

Logging in to the FreeFlow Process Manager applications

You can open all FreeFlow Process Manager applications via the

Start menu or the Control Center shortcut bar.

•You can open Workflow Builder via Workflow Submission Client and Workflow Job Manager.

•You can open Workflow Submission Client via Workflow Job Manager.

Process Manager user accounts are created and managed using the Windows Local Users and Groups functionality in the Computer Management application. During install, Xerox FreeFlow Process Manager Administrators and Xerox FreeFlowProcess Manager Operators groups are created. Your administrator then populates these groups with users. Permissions to launch applications are based on group membership. For more information, see Group membership and authorization.

When attempting to open a FreeFlow Process Manager application:

•If you are currently logged into a Process Manager server, but are not a member of either the Xerox FreeFlow Process Manager Administrators or Xerox FreeFlow Process Manager Operators group, a message displays and you may not have permission to run the application. This also applies to logged- in users on remote client machines.

•If you are currently logged into a Process Manager server, are a member of the Xerox FreeFlow Process Manager Operators group, and you are attempting to access an application that requires Xerox FreeFlow Process Manager Administrators group privileges, a login screen displays and you must enter the required credentials. This also applies to logged-in users on remote client machines

•If you have permission to launch an application by virtue of membership in an authorizing group, the application launches without asking for credentials. See your administrator for questions about your user account.

FreeFlow Process Manager Operator and Administrator Guide

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Xerox 701P47169 manual Logging in to the FreeFlow Process Manager applications

Contents

FreeFlow Page Table of Contents Workflow Builder Table of Contents Workflow Submission Client Workflow Job Manager Page Radio Frequency Emissions Approvals and certification60HZ 50HZ Ozone Safety SafetyCanada Europe 50HZ, 220V-240V Equipment Electrical Safety Do Not Do These Operational SafetyDo These Page Illegal Usage in USA FreeFlow Process Manager Operator and Administrator Guide Page Illegal Usage in Canada Product Recycling and Disposal About this chapter About this guide Conventions How to recognize important informationAudience Italics Flag icons FreeFlow Process Manager documentation Related informationWindows related information Windows Online Help Finding a Help topic Using the FreeFlow Process Manager Online HelpWindows Microsoft Web site To get Help in a dialog box Using the Process Manager Help system Press FAX Obtaining additional supportPage FreeFlow Process Manager applications About FreeFlow Process Manager Step Description Workflow Builder application Workflow process steps Workflow process steps Workflow process steps Workflow Submission Client application Workflow Job Manager application About FreeFlow Process Manager Procedure Overview Post-installation setupChanging the XDL Admin account password Printer Registration, or the Printer Status/Job Status Tool Workflow with a Color Manage node Workflow and Job Management Preparatory Procedures Using the FreeFlow Administration Tool Document conversion Managing backup and restore functionsLegacy Document Library Logging in to the FreeFlow Process Manager applications Authorization error message Administrator Operator Group membership and authorizationTo log in to the FreeFlow Process Manager applications Select Start Programs Xerox FreeFlow Software Managing production printers Xerox FreeFlow Common Printer Administrators group To register and add a production printer Preps DigiPath, it is referring to FreeFlow Setting up Preps To configure the Preps default workflow To create and save Preps Job files About FreeFlow Process Manager To select a device type for Preps versions prior to Missing hardware key errorSelect Setup Device Setup To use Preps with Adobe Acrobat Using Preps with Adobe AcrobatPage About Workflow Builder Workflow Builder To log in to Workflow Builder Logging in to Workflow Builder Workflow Builder main window Workflow List Area Workspace Area Workflow list Column Description Workflow list columns Zooming in and out of the workflow view Workspace To enable/disable tooltips To expand and restore the viewTo zoom in or zoom out Expanding and restoring the viewing space Select Edit Find Finding a process nodeTo find a node File Menu Description Option Workflow Builder menusFile menu Edit Menu Option Description Edit menu Options menu View menuView Menu Option Description Options Menu Description Workflow Builder Options menu Insert Menu Workflow Description Options Process Icon Insert menu and workflow process icons Workflow Builder Insert menu and workflow process icons Workflow Builder Insert menu and workflow process icons Workflow Builder Insert menu and workflow process icons Workflow Builder Insert menu and workflow process icons To customize a workflow process name Customizing a workflow process name Help Menu Option Description Help menu Toolbar Option Toolbar Icon Description Workflow Builder toolbarsWorkflows toolbar Workspace toolbar Rules for building workflows Building workflows To build a new workflow Building a new workflow To duplicate and modify an existing workflow Duplicating and modifying an existing workflow To disable a workflow To enable a workflowEnabling a workflow Disabling a workflow To delete a workflow Deleting a workflowEditing workflow properties To edit workflow properties To create a fail branch Creating fail branches Select File Export Exporting workflowsTo export a workflow Workflow Builder To import a workflow Importing workflows Workflow Builder Icon Indicates Action Required Import and Export Status DescriptionsEnsuring imported workflow compatibility To modify the process settings Configuring process settings About Input To configure Image Enhance settings Configuring Automatic Image Enhancement AIE settings Workflow Builder Limitations for AIE AIE and DocuSP Configuring Convert settings Converting Adobe Illustrator and Adobe InDesign documents to To configure Convert settings To set up a working directory Unlimited User Conversion option Workflow Builder About Join Limitations for Join Fault handling for Join Configuring Optimize settings To configure the General Optimize settings To save the Settings File as Set trim box to media box and offset inwards by To configure the Color settings Convert colors to RGB Workflow Builder Importing a FreeFlow 5.0 workflow with a Color Manage node To configure the Spot Colors settings Workflow Builder Select Show job submitter the settings file name only To configure Image Quality settings File Type Description Box and art box Description To import an ICC profile Managing Color profiles To ensure Color Manage workflow consistency Configuring Preflight settings Select Start Programs Adobe Acrobat Professional To configure Preflight settings To check for Pass/Fail results Using preflight as a filterTips for using Preflight as a filter Upgrading legacy workflows that contain Job Level Edit nodes Adding watermarks To set up or modify a text watermark Setting up or modifying a text watermark Workflow Builder See also To set up or modify an image watermark Setting up or modifying an image watermark See also To duplicate or delete a watermark Duplicating or deleting a watermark To add Bates numbers Adding Bates numbers To add page numbers Adding page numbers Workflow Builder Adding a Barcode To configure Barcode settings Workflow Builder Workflow Builder Isbn To configure the barcode readable text Workflow Builder To add or modify text or a data field To configure barcode data To manage barcode data Workflow Builder To preview job level edits Previewing job level edits Workflow Builder To rotate pages Rotating pagesFlipping pages To flip pages To resize Resizing Configuring Imposition settings To configure Imposition settings General tab Workflow Builder From top, From bottom, Center Always available From left, From right, Center Always available Workflow Builder To configure Imposition settings Crop Marks tab Workflow Builder Workflow Builder Guidelines for Cell Clustering Workflow Builder About Job types Workflow Builder Automatic stock type considerations Maximum N-Up considerations Maximum N-Up limitations To configure Preps settings Configuring Preps settings Limitations for Imposition and Preps Fault handling for Imposition To crop Cropping To set up or modify a pressmark Configuring Pressmarks settings Duplicating or deleting a pressmark To duplicate or delete a pressmark Duplicating or deleting a pressmark About Review Email attachments Configuring Notify settings To configure Notification settings Workflow Builder To set up a watermark in an email attachment Setting up a watermark in an email attachment If the printer is not available on a standalone client Configuring Print settings To configure Print settings Collated Uncollated Copy Copies Inserting separator pages Limitations for separator pages Fault handling for Print To configure Save settings Configuring Save settings Workflow Builder Workflow Builder Limitations for Save Fault handling for Save To configure JDF Export settings Configuring JDF Export settings About JDF Export options JDF and Color Manage Fault handling for JDF Export To specify the pages in the range To specify the number of pagesProduction JDF Job Definitions Select Create and Edit Creating conditional branches Guidelines for successful conditional branching See also Select New Branch Adding and configuring branch conditionsTo add and configure branch conditions See also JDF Job Conditional branch conditionsTicket Only Always Number of copies Condition Definitions Number of impressions Maximum bleed size To manage a conditional branch Managing conditional branches See also To edit a conditional branch Editing conditional branches To delete a conditional branch Deleting conditional branches To link conditional branches Linking conditional branches To configure external process settings Configuring external process settings Setting up repository credentials Ensuring success with repository credentials To set up repository credentials To change the offline or online status of a process Checking the status of a process To set the number of concurrent processes Mark the check box for Imposition affects copy count To enable the Copy Count Divisor Copy Count Divisor examples Imposition 2up Always use these settings is setJob prints 10 actual copies of the imposed document Job prints 5 actual copies of the imposed document Job prints 6 actual copies of the imposed document Example 5 Modified quantity ignored/overwritten To check the status of a workflow Checking the status of a workflow Hot folders and Join About hot folders Hot folders and linked RDOs Hot folders and RDOs Hot folders and Zip files Limit Hot folders supported files Hot folders and read-only files Hot folders and error checkingHot folders and JDF Hot folders on mapped or shared drives and resources Managing hot folders To manage hot folders Setting up or modifying a hot folder To set up or modify a hot folder See also Deleting a hot folder Pausing and resuming hot folder monitoringTo delete a hot folder To pause and resume hot folder monitoring Configuring the hot folder system settings Select Settings To configure the hot folder system settings To submit a job to a hot folder Submitting a job to a hot folder Options Hot Folder and locate the hot folder path Select Start Programs Xerox FreeFlow Software File Manager Manager Advanced Print Path To submit an .xpf job ticket to a hot folder for reprinting Error conditions Submitting .xml workflow files to a hot folder Imposition handling with .xpf tickets To submit .xml workflow files to a hot folder Error conditions for dynamic workflows VPC file limitations Submitting .vpc files to a hot folder Using third party external processes Guidelines for using third party external processes Example Setting up third party input and output hot folders Managing external processes Setting up external processes To add or edit an external process Adding or editing an external process See also To move or delete an external process Moving or deleting an external process Setting up folder-based profiles To add or edit a folder-based profile Adding or editing a folder-based profile See also Setting up CLI profiles To add or edit a CLI profile Adding or editing a CLI profile See also Example 1 Using the default parameters Configuring parametersProfile name Something Script Full Path c\SomeScript Time interval 30 seconds Example 4 Adding two parameters Example 3 Adding a parameter after the output parameter Example 6 Using for a path that contains a space Example 5 When the output location is not specified\SomeScript c\temp\someFile c\temp\someFile \SomeScript c\program Files\someFile c\brianOut\someFile Deleting an external process profile Example 7 Specifying parameter orderTo delete an external process profile \SomeScript -I c\temp\someFile -O c\brianOut\someFile To set up the Smtp server Setting up the Smtp Server To set up the proxy server Setting up the proxy server To create a preflight profile Creating preflight profilesTo modify a preflight profile Select New profile Workflow Builder About Workflow Submission Client Workflow Submission Client To log in to the Workflow Submission Client application Logging in to Workflow Submission Client Workflow Submission Client main window Button Name Description Get Files area Select Workflow area Configure Settings area Component Description Submit Job area File menu option Description Workflow Submission Client menus Menu option Description Menu Description Options Options menu Job submission process Job submission Match method Workflow selection methodsDirect method To submit a job to a workflow Submitting a jobSubmission, select Options Remove Files after Submission Submission Join node Jobs created Workflow Workflow Submission Client To save a file list Saving a File List Limitations for Save File List To submit a file listSubmitting Zip files Submitting VI Containers .vpc Submitting QuarkXPress files .qxd, .qxp Identifying the parts of an RDO About submitting RDOs RDO limitations Submitting RDOsTo submit an RDO and produce an RDO RDO reprint Remote Workflow Submission Client Accessing Workflow Builder from Workflow Submission Client About Workflow Job Manager Workflow Job Manager To log in to the Workflow Job Manager application Logging into Workflow Job Manager Status Area Jobs Workflow Job Manager main window Status area Workflow Job Manager Jobs area Jobs area columns Status Description Print Status descriptions Workflow Job Manager menus Edit Menu Description Option View Menu Description Option Help Menu Description Option Launch MenuLaunch Menu Description Option Jobs toolbar Workflow Job Manager toolbar To check the status of a specific job Managing JobsChecking the status of a job Report Category Report Type Creating reports Workflow Job Manager To create a report Viewing a report Exporting a report Purging report data To view a report Viewing a report To export a report Exporting a report Purging report data To purge report data To view and edit a job in Adobe Acrobat Viewing and editing a document in Adobe Acrobat Select Edit Preflight Results Viewing preflight resultsTo view preflight results Select Edit Print Results Viewing print resultsTo view print results To modify workflow settings Modifying workflow settings To pause a job Pausing a job To approve a job at a Review step Approving a job at a Review step To fail a job Failing a jobDeleting a job To delete a job Modifying the copy count To modify the copy count To print a hardcopy proof Printing a hardcopy proof Workflow Job Manager To view Web Services job instructions Viewing Web Services Job Instructions Remote Workflow Job Manager Client Using the View Document function Unlock Confirmation dialog Job In Use dialog To create and/or submit a new job Accessing Workflow Builder from Workflow Job ManagerTo access Workflow Builder from Workflow Job Manager See also See also Select Select Files Selecting files for an incoming third party jobTo select files for an incoming third party job To view the JDF file for an incoming third party job Viewing the JDF file for an incoming third party job Viewing the job instructions for an incoming third party job Index Index Index Page