AltiGen comm ACM 5.1 manual Auto Attendant AA Features, Voice Mail Features

Chapter 1: Overview

Auto Attendant (AA) Features

The AA features provide quick and courteous processing of all incoming calls. An AA can be configured to serve as a primary attendant or as a backup to a receptionist.

AA features include:

Dial By Name - allows a caller who does not know your extension number to spell your name using the telephone key pad. The system will search the Directory and make a match on the name to connect the caller to the intended party’s extension. The caller can match first OR last name when dialing by name.

Data-Directed Routing - allows the routing of calls directed by the caller’s input (digit or text). Third-party applications can be used to route incoming calls based on caller information.

Digit Collection - caller can be prompted to enter numbers, which are then collected and used for routing the call.

Direct Station Transfer - allows the AA to handle all incoming calls instead of being answered by an operator. Callers can dial an extension number to reach a specific station or use the name directory to find an extension number.

Mailbox Access- allows employee to log into voice mail box from AA when calling in from outside.

Multiple AA Support - allows up to 255 auto attendants.

Name Directory Service - allows callers to hear a list of employees and their extension numbers.

Programmable Time-Out Handling - allows the administrator to select the action the system should take if there is no digit dialed by the caller within a specified number of seconds.

Set Call Priority - allows the administrator to assign a priority level to an AA menu.

Set Skill Level Requirement - allows the administrator to assign a skill level requirement to an AA menu.

Web-based Call Processing - allows the AA to accept calls placed over the AltiWeb application.

Voice Mail Features

The Voice Mail System is a message management system that provides the calling and the called parties with enhanced communication features. It allows greater accessibility, faster reply time between parties, and reduces the frustration of telephone tag.

The voice mail system includes the following features:

Configurable voice mail playing order - Administrators can configure users’ voice mailboxes to play the oldest or the newest message first.

Disable a Mailbox - voice mailboxes can be disabled so that callers cannot leave messages.

Future Delivery - allows users to record a message to be delivered at a specific time and date in the future, up to one year in advance.

Information Only Mailbox - a mailbox can be configured to announce customized pre- recorded information when accessed. This mailbox does not allow callers to leave a message, but only to listen to the message announcement (personal greeting) from the mailbox. To repeat the message, callers are instructed to press the # key.

14AltiWare ACM 5.1 Administration Manual