AltiGen comm ACM 5.1 manual Modifying the E-mail Template, Starting and Stopping a Meeting

Chapter 23: Managing and Using MeetMe Conference

Modifying the E-mail Template

You can edit the e-mail template used by MeetMe Conference to be suitable for your situation. The same template is used for all meeting invitations. To modify it, click the Update Email Template button.

The following variables are included in the template:

•Schedule

•Meeting ID

•Meeting subject

•Meeting passcode

When you are editing the template, you can choose these variables from the Insert menu to have the specified information automatically inserted where you place it. Users who schedule a meeting can make further edits to the invitation when MeetMe Conference pastes it into Outlook.

Starting and Stopping a Meeting

The meeting host and the AltiWare Administrator (“altiadmin”) can start and stop a meeting.

To start a meeting, select the meeting in the MeetMe Conference window and choose Start. Once the meeting is “started,” the host can log into it (described in the following section).

To stop a meeting before its scheduled duration is over, select the meeting and choose Stop. Manually stopping a meeting frees up resources. Otherwise, the resources will not be freed until the scheduled meeting duration is over.

Continuing a Meeting Beyond Its Duration Time

When the scheduled meeting time is up, the meeting may continue if no other scheduled meeting needs the resources. If another meeting is scheduled and the resources are needed for that meeting, the current meeting is terminated.

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