Chapter 12-Polycom Conferencing for Microsoft Outlook®

Table 12-4summarizes the RMX’s usage of Microsoft Outlook data fields included in the meeting invitation.

Table 12-4Microsoft Outlook Field Usage

Microsoft

Usage by the RMX / DMA

 

 

Outlook Field

Conference / Meeting Room

Gathering Slide

 

 

 

 

Subject

Display Name of Conference / Meeting

Meeting Name.

 

Room.

 

 

 

 

Start/End Time

Used to calculate the Conference’s Duration.

 

 

 

Record

Enable Recording in the Conference or

Display Recording option.

 

Meeting Room Profile.

 

 

 

 

Video Access

Comprised of: <MCU Prefix in

Displayed as the IP dial in number

Number

Gatekeeper>

in the Access Number section of

 

<Conference Numeric ID>.

the Gathering Slide.

 

Note: It is important that MCU Prefix in

 

 

Gatekeeper field in the RMX’s IP

 

 

Network Service - Gatekeeper tab and

 

 

the Dial-in prefix field in the Polycom

 

 

Conferencing Add-in for Microsoft

 

 

Outlook - Video Network tab contain the

 

 

same prefix information.

 

 

 

 

Video Access

If Recording and Streaming are enabled

 

Number (Cont.)

in the Conference Profile, this number

 

 

is used as part of the recording file

 

 

name.

 

 

 

 

Audio Access

ISDN/PSTN dial-in number.

Displayed as the ISDN/PSTN dial-

Number

Up to two numbers are supported.

in number in the Access Number

 

 

section of the Gathering Slide.

 

 

 

Streaming

Enables the recording of the

If recording is enabled, a REC

recording link

conference to the Polycom RSS using

indicator is displayed in the top left

 

the recording link.

corner of the slide.

 

Enables streaming of the recording of

 

 

the conference from the Polycom RSS.

 

 

 

 

Connecting to a Conference

Participants can connect to the conference in the following ways:

•Participants with Polycom CMA Desktop™ or a Microsoft Office Communicator client running on their PCs can click on a link in the meeting invitation to connect to the meeting.

•Participants with a HDX or a room system will receive a prompt from the endpoint’s calendaring system along with a button that can be clicked in order to connect. Participants with endpoints that are not calendaring-enabled can connect to the meeting by dialing the meeting number manually.

Polycom, Inc.

12-9

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Polycom DOC2702A Connecting to a Conference, 4Microsoft Outlook Field Usage, Access Number section, Gathering Slide, 12-9
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DOC2702A, RMX 1500 specifications

The Polycom RMX 1500, also known by its model number DOC2702A, is a significant player in the realm of video conferencing technology. Designed to enhance collaboration across various platforms, this versatile solution caters to the communication needs of medium to large enterprises, providing high-quality video, voice, and content sharing experiences.

One of the primary features of the RMX 1500 is its unparalleled scalability. The system supports up to 150 simultaneous video endpoints, allowing organizations to expand their video conferencing capabilities as needed. This flexibility makes it an ideal solution for growing businesses that require robust communication tools. The RMX 1500 can also handle a variety of video resolutions, from standard definition to HD, ensuring that users can enjoy clear and crisp visuals during their meetings.

The Polycom RMX 1500 utilizes advanced technologies such as the Polycom RealPresence technology, which significantly enhances video quality and reliability. This technology incorporates features like Adaptive Bandwidth Management, which optimizes video streams based on available bandwidth, thus ensuring a seamless experience even in less-than-ideal network conditions. This ensures that users can engage in meetings without interruptions or quality degradation, regardless of their location.

Another notable characteristic of the RMX 1500 is its robust interoperability with a wide range of video conferencing systems and protocols. This means that businesses can easily connect with partners, clients, and colleagues using different systems, reducing the barriers to effective communication. The RMX 1500 supports various codecs and standards, including H.323 and SIP, making it a versatile choice for organizations that work with multiple platforms.

Furthermore, the RMX 1500 is equipped with tools for content sharing, allowing participants to share presentations, documents, and other materials during meetings. This promotes interactive discussions and enhances collaboration among team members. In addition, the system features an intuitive user interface, making it easy for users to schedule meetings, manage participants, and control audio and video settings.

The product also places a strong emphasis on security, providing encryption options for video and audio streams to protect sensitive information shared during conferences. This commitment to security is essential for organizations that need to meet compliance standards and safeguard intellectual property.

In summary, the Polycom RMX 1500 (DOC2702A) is a powerful video conferencing solution that combines flexibility, scalability, and high-quality performance. With its advanced technologies, interoperability, content sharing capabilities, and emphasis on security, it serves as an invaluable tool for enhancing communication and collaboration in today’s fast-paced business environment.
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