Appendix D-Ad Hoc Conferencing and External Database Authentication

•If the Conference IVR Service is configured to prompt for the Conference password, the participant is requested to enter the conference password. In this flow, the conference password is not validated with the external database application, only with the MCU.

—If the wrong password is entered, he/she is disconnected from the conference.

•If the correct conference password is entered, the participant is prompted to enter the chairperson identifier key.

—If no identifier is entered, the participant is connected to the conference as a standard participant.

•If the chairperson identifier is entered, the participant is prompted to enter the chairperson password.

•When the participant enters the chairperson password or his/her personal password, it is sent to the external database application for validation.

—If the password is incorrect the participant is disconnected from the MCU.

•If there is a match, the participant is granted the right to join the conference as chairperson. In addition, the external database application sends to the MCU the following parameters:

—Participant name (display name)

—Participant Information, such as the participant E-mail. These fields correspond to Info 1, 2, 3 and 4 fields in the Participant Properties - Information dialog box.

To enable conference access validation for all participants the following conferencing components are required:

•The external database must hold the Chairperson Password or the participant’s Alias.

•The Conference IVR Service assigned to the conference (defined in the Profile) must be configured to check the external database for the Chairperson password only when the participant enters the chairperson identifier key (either pound or star). In addition, it must be configured to prompt for the chairperson identifier key and password.

System Settings for Ad Hoc Conferencing and External Database Authentication

Ad Hoc Settings

Before a participant can initiate an Ad Hoc conference (with or without authentication), the following components must be defined:

•Profiles

Defines the conference parameters for the conferences that will be initiated from the Ad Hoc-enabled Entry Queue. For more details, see "Conference Profiles” on page 2-1.

•Entry Queue IVR Service with Conference ID Request Enabled

The Entry Queue Service is used to route participants to their destination conferences, or create a new conference with this ID. For details, see "IVR Services” on page 17-1.

In Ad Hoc conferencing, the Conference ID is used to check whether the destination conference is already running on the MCU and if not, to start a new conference using this ID.

Polycom, Inc.

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Polycom DOC2702A, RMX 1500 manual Ad Hoc Settings, Profiles, Entry Queue IVR Service with Conference ID Request Enabled
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DOC2702A, RMX 1500 specifications

The Polycom RMX 1500, also known by its model number DOC2702A, is a significant player in the realm of video conferencing technology. Designed to enhance collaboration across various platforms, this versatile solution caters to the communication needs of medium to large enterprises, providing high-quality video, voice, and content sharing experiences.

One of the primary features of the RMX 1500 is its unparalleled scalability. The system supports up to 150 simultaneous video endpoints, allowing organizations to expand their video conferencing capabilities as needed. This flexibility makes it an ideal solution for growing businesses that require robust communication tools. The RMX 1500 can also handle a variety of video resolutions, from standard definition to HD, ensuring that users can enjoy clear and crisp visuals during their meetings.

The Polycom RMX 1500 utilizes advanced technologies such as the Polycom RealPresence technology, which significantly enhances video quality and reliability. This technology incorporates features like Adaptive Bandwidth Management, which optimizes video streams based on available bandwidth, thus ensuring a seamless experience even in less-than-ideal network conditions. This ensures that users can engage in meetings without interruptions or quality degradation, regardless of their location.

Another notable characteristic of the RMX 1500 is its robust interoperability with a wide range of video conferencing systems and protocols. This means that businesses can easily connect with partners, clients, and colleagues using different systems, reducing the barriers to effective communication. The RMX 1500 supports various codecs and standards, including H.323 and SIP, making it a versatile choice for organizations that work with multiple platforms.

Furthermore, the RMX 1500 is equipped with tools for content sharing, allowing participants to share presentations, documents, and other materials during meetings. This promotes interactive discussions and enhances collaboration among team members. In addition, the system features an intuitive user interface, making it easy for users to schedule meetings, manage participants, and control audio and video settings.

The product also places a strong emphasis on security, providing encryption options for video and audio streams to protect sensitive information shared during conferences. This commitment to security is essential for organizations that need to meet compliance standards and safeguard intellectual property.

In summary, the Polycom RMX 1500 (DOC2702A) is a powerful video conferencing solution that combines flexibility, scalability, and high-quality performance. With its advanced technologies, interoperability, content sharing capabilities, and emphasis on security, it serves as an invaluable tool for enhancing communication and collaboration in today’s fast-paced business environment.
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