Manuals / Xerox / Computer Equipment / All in One Printer

Xerox 5225A, 5230A Internet Fax 295, Server Fax 301, Security Encryption/Digital Signature 305

Models: 5230A 5225A

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	Scan to PC Setup (FTP)	291
	Prerequisites for Scan to PC Setup (FTP)	291
	Procedure for Scan to PC Setup (FTP)	292
	Scan to PC Setup (SMB)	292
	Prerequisites for Scan to PC Setup (SMB)	292
	Procedure for Scan to PC Setup (SMB)	293
	Job Flow Service Setup	293
11	Internet Fax	295
	Internet Fax Overview	295
	Information Checklist	295
	Internet Fax Environments	296
	Internet Fax Installation	296
	Installation Procedure	296
	Network Communication Setup	297
	Test Internet Fax	299
12	Server Fax	301
	Server Fax Overview	301
	Server Fax Environments	301
	Server Fax Installation	302
	Installation Procedure	302
	Fax Server Installation and Configuration	302
	Machine Configuration	303
	Test Server Fax Transmission	304
13	Security - Encryption/Digital Signature	305
	Types of Encryption/Digital Signature Services Available	305
	Configuration of HTTPS (SSL/TLS) Communication Encryption	306
	Installation Overview	306
	Configuring Certificates with CentreWare Internet Services	307
	Configuration of E-mail Encryption/Digital Signature	308
	Installation Overview	308
	Configuring S/MIME Certificates with
	CentreWare Internet Services	308
	Configuration of Scan File Signatures (PDF/XPS Documents)	311
	Installation Overview	311
	Configuring Scan File certificates with
	CentreWare Internet Services	311
	Configuration of IPsec	313
14 Authentication and Account Administration		315
	Overview of Authentication	315
	Users Controlled by Authentication	315
	Types of Authentication	316
	Functions Controlled by Authentication	317

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Xerox 5225A, 5230A manual Internet Fax 295, Server Fax 301, Security Encryption/Digital Signature 305

Contents

User Guide Products Subject To Supplementary Export Regulations Products Subject To Ordinary Export RegulationsTable of Contents Machine Status SetupsConnectivity & Network Setup Port Settings CentreWare Internet Services 149 Unix TCP/IP Printer Environment Settings 233Scanner Environment Settings 283 Mail Environment Settings 275Internet Fax 295 Authentication and Account Administration 315Server Fax 301 Security Encryption/Digital Signature 305Problem Solving 349 Index 445 Appendix 431Page Serial Number Xerox Welcome CenterConventions Language Displayed on the Touch ScreenOrientation Long Edge Feed LEFText in Square Brackets Text in Angle BracketsItalic Typeface Related Information Sources Loading Paper Preparing Paper for LoadingTrays 1 & 2/Two Tray Module Trays 3 High Capacity Tandem Tray Trays 3 Bypass Tray Tray High Capacity Feeder Tray Loading Paper Envelope Tray Auto Tray SwitchingSupported Paper Sizes and Types Storing and Handling PaperSupported Paper Sizes Paper Trays Standard SizesAvailable blank Not available Tray Module Finisher Output Trays/Duplex Module Standard SizesPaper Trays Non-standard Sizes Supported Paper TypesOutput Trays/Duplex Module Non-standard Sizes Paper TraysPaper Type Output Trays/Duplex ModulePaper and Other Media Ordering Supplies Cleaning the MachineControl Panel and Touch Screen Document Glass and Document Feeder GlassReplacing the Drum Cartridge Document Feeder RollersRemoving the Old Drum Cartridge Inserting the New Drum Cartridge Replacing the Toner Cartridge Loading Staples in the Integrated Office Finisher Optional Removing the Old Toner CartridgeInserting the New Toner Cartridge Maintenance Loading Staples in the Office Finisher LX Optional Maintenance Emptying the Hole Punch Waste Container Optional Maintenance Job Status Job StatusActive Jobs Pop-up MenuJob Screen Completed Jobs Job Attributes Secure Print Jobs & MoreShow Child Jobs Print this job History ReportRefresh Charge PrintGo to Document ListSecure Print Private Charge PrintSelect All PrintSample Set Public Mailbox Delayed PrintDocument/Type Stored DateResend Fax Screen Undelivered FaxesStarting Rate Address BookMachine Information Machine StatusPaper Tray Status General InformationSetup Print ModePCL Emulation Off-linePassword Overwrite Hard DiskPrint Reports Copy Reports Job Status/Activity ReportScan Reports Printer ReportsReports Fax ReportsJob Template List Fax Comments ListMailbox List Job Counter ReportAuditron Reports Automatically Printed Reports/Lists Fax Receiving Mode FaultsSupplies Manual ReceiveBilling Information Billing InformationUser Account Billing Information System Settings SetupTools Accounting Authentication/Security SettingsMachine Status Enter the System Administration Mode Setting ProcedureExit the System Administration Mode Configure a FeatureSystem Settings Common Service SettingsMain Menu on the Tools Screen Machine Clock/Timers Audio Tones Screen/Button Settings Service Screen Default Screen Default at Power OnService Screen After Auto Clear Auto Display of Login ScreenPaper Tray Attributes on Setup Screen Paper Tray SettingsCustom Paper Name / Color Paper Tray AttributesAuto Tray Switching Control Tray 5 Paper Size DefaultsPaper Tray Attributes During Loading Paper Tray PriorityReports Image QualityPrint Reports Button Maintenance Sided ReportRecipient on Activity Report Initialize Hard Disk Finisher AdjustmentDelete All Data Software OptionsDefault Watermark Default Watermark EffectWatermark Date FormatOther Settings Paper Size Settings Default Print Paper SizeExtended Tray Module Auto Job PromotionDocument Glass Document Feeder Size Width Length Setups Tray 1 Tray 6 HCF Size Width Length Service Rep. Restricted Operation Tray 1 ConfigurationMillimeters/Inches Keyboard Input RestrictionCopy Service Settings Copy DefaultsCopy Tab Reduce/Enlarge Paper SupplyOriginal Type Lighten/DarkenImage Rotation Image Shift SideImage Rotation Direction Original OrientationAnnotations Date Stamp Annotations Comment PositionAnnotations Apply Date Stamp To Annotations Date Stamp PositionCopy Control Reduce/Enlarge Presets Original Size DefaultsConnectivity & Network Setup Port SettingsPreset 1 to EtherTalk NetWareBonjour PortProtocol Settings Machine’s E-mail Address/Host Name Proxy Server Settings Outgoing/Incoming E-mail Settings Smtp Server Settings Remote Authentication Server SettingsAuthentication System Setup Domain FilteringKerberos Server Settings Security SettingsSMB Server Settings SSL/TLS SettingsMime Settings Ieee 802.1x Settings IPSec SettingsPrint Service Settings Mail Receive ProtocolOutput Destination for E-mail PostScript Memory Allocate MemoryJob Ticket Memory WorkCentre 5225A/5230A Receiving Buffer USBReceiving Buffer NetWare Receiving Buffer SMBReceiving Buffer IPP Receiving Buffer Port Receiving Buffer EtherTalkPrint Area Substitute TrayPrint User ID Unregistered FormsBanner Sheet Banner Sheet TrayScan Defaults Scan Service SettingsColor Scanning WorkCentre 5225A/5230A File FormatContrast WorkCentre 5225A/5230A ResolutionShadow Suppression WorkCentre 5225A/5230A Color Space WorkCentre 5225A/5230AScan to PC Defaults Output Size 1 to Output Size DefaultsBackground Suppression Level WorkCentre 5225A/5230A Saturation WorkCentre 5225A/5230AShadow Suppression Level WorkCentre 5225A/5230A Tiff FormatFax Service Settings Screen DefaultsFax Defaults Fax Control Re-enter Recipients Mixed Sized Originals Scan ModeRe-enter Broadcast Recipients Re-enter Speed Dial RecipientsFax Receiving Mode Manual Send/Receive DefaultSender ID Save Undelivered FaxesPages Up On Receipt Mailbox Selector SetupSided Printing Reduce 8.5×11 SEF Original to A4 SEFFax Received Options Output Destination SetupMailbox Receive Display Priority 1 to Direct FaxLocal Name Local Terminal InformationInternet Fax Control Mail/Internet Fax Service Settings Mail Control Maximum Data Size per E-mail WorkCentre 5225A/5230A Mail Sending When Search FailedMaximum Total Data Size WorkCentre 5225A/5230A Maximum Split Count WorkCentre 5225A/5230AMailbox Service Settings Mailbox/Stored Document SettingsStored Document Settings Job Flow Service Settings SetupMailbox Name Create MailboxCheck Mailbox Passcode Delete Documents After RetrievalStored Programming Link Job Flow Sheet to Mailbox ScreenRegistering Operations with a Job Number Create Job Flow Sheet Create Job Flow Sheet Screen Keyword DescriptionSend as Fax Send as Internet FaxWith Fax selected Description Default Create Job Flow Sheet KeywordAdd Address Book Entry Refer to Add Fax Comment on Description DefaultWith E-mail selected Description With Internet Fax selected Description DefaultWith Server selected Description Create Fax Group RecipientsAccounting Add Fax CommentPaper Tray Attributes User ID Create/View User AccountsUser Name PasscodeReset User Account Reset Total ImpressionsAccount Limit User RoleView Accounts Reset User AccountsAccounting Type System Administrator’s Meter Copy JobsFax Billing Data Accounting Login Screen SettingsAuto Reset of User Billing Information Authentication/Security SettingsCopy Activity Report Charge Rate per UnitAuthentication System Administrator SettingsSystem Administrator’s Login ID System Administrator’s PasscodeAccess Control Login TypeDevice Access Service AccessCreate Authorization Groups Reset User AccountsFeature Access Create/View User AccountsAllow user to disable active settings User Details SetupFailed Access Log Display Login StatusSystem Administrator Maximum Login Attempts Charge / Private Print SettingsPasscode Policy Allow User to Disable Active Settings Job Status DefaultReceive Control Active Jobs View Access ToCompleted Jobs View Hide Job DetailsScheduled Image Overwrite Number of OverwritesSetups 148 Information Checklist CentreWare Internet ServicesCentreWare Internet Services Installation CentreWare Internet Services EnvironmentsInstallation Procedure Network Communication SetupWhen IPv6 Mode or Dual Stack is selected in step When IPv4 Mode or Dual Stack is selected in stepTest Access Screen Layout Selecting Transport ProtocolsHeader Panel Logo PanelServices Category Name ServicesMain Panel Services Status Default User ID and PasscodeGeneral TraysOutput Destination ConsumablesConsumables SMart KitsActive Jobs JobsJob History List Job HistoryCount Job History Group Parent JobsHost Interface Time CompletedError History PrintJob Submission Feature Description Scan Job TemplatesTemplates Distribution New Distribution TemplateDelete CopyFields Default Value Optional Add Login NameFile Destination EditScanning WorkCentre 5225A/5230A Sided Network Color ScanningScanning Original Type Color Scanning WorkCentre 5225A/5230AWorkCentre 5225A/5230A Resolution Settings WorkCentre 5222/5225 5230 Image OptionsAdvanced Lighten/Darken WorkCentre 5225A/5230A BackgroundLayout Original Adjustment Orientation Original SizeReduce Enlarge Output SizeOptions Name Document Filing DocumentFormat Edit Document NameNetwork Optimized for Mailbox Document List MailboxRetrieve Edit Mailbox Mailbox Setup Job Flow SheetsJob Flow Sheets List Print Job Flow Sheets Common AttributesSend as Internet Fax Send as FaxFTP Transfer Send as E-mailShared Name SMB TransferProperties Feature Setting items Properties FeaturesConfiguration Overview Connectivity and Printing ServicesMappings on Configuration Overview ServicesGeneral Setup Configuration Administrator’s E-mail AddressMachine Model Serial NumberPower Time to Low Power Mode Saver/Energy General Setup Paper Settings Paper TypeSaver Settings Time to Sleep ModeFeature Setting items View Feature Details General Setup CloningHide Feature Details Install Clone FileGeneral Setup Alert Notification ESolutions General Setup SMartRegistration Meter AssistantWSD Protocols EtherTalk Connectivity Physical Ethernet ConnectionsSLP Connectivity Protocols NetWareTCP/IP Connectivity ProtocolsDHCP/DDNS Connectivity Protocols TCP/IPConnectivity Protocol Snmp Configuration Connectivity Protocols Snmp Configuration Microsoft Networking Connectivity Protocols Snmp ConfigurationConnectivity Protocols Microsoft Networking Ldap Connectivity Protocols Smtp ServerConnectivity Protocols Ldap Connectivity Protocols Ldap POP3 SetupConnectivity Protocols Http UPnP Discovery WebDAVBonjour Language Emulations Services Printing Print ModePCL Services Printing Language EmulationServices Printing Language Emulation 204 Defaults Services MailServices Mail Default Public Address BookInternet Fax Fax Services Fax Fax Repository SetupFax Received Options Services Network General Scanning Default Template Services Network File Repository Setup ScanningValidation Servers Scan Template ManagementServices Network Advanced Scanning Software Upgrades Services Scan to HomeManual Upgrade Xerox Services Xerox Communication ServerCustom Validation Options Services Services Xerox ServicesCustom Services Accounting Xerox Standard Manage AccountingAccounting Xerox Standard AccountingGroup Accounts Accounting Xerox Standard Verify User Details Configuration Accounting TypeVerify User Details for Printer/Direct Fax Jobs Customize User PromptsConfiguration 218 Accounting Accounting Login Screen Settings Security Authentication Configuration Authentication ConfigurationAuthentication Required Device Default State Configuration Security Authentication Authentication ConfigurationSetup Failed Access LogAuthorization Setup Security Create Create Authorization GroupsRemote Authentication System GroupsSecurity Remote SMB Server Authentication Unbounded Security IP FilteringPort 5225A/5230A Unbounded PortSecurity Machine Digital Upload Signed Certificate Security IP Sec IKE Authentication MethodShared Key Verify Shared KeyDisplay the list Security Certificate Certificate Order ManagementAuthentication Method Enable IeeeLogin Name Device Name Retype PasswordSecurity Settings Support System AdministratorPhone Number LocationXerox Support Services Phone NumberCustomer Support Phone Number Supply Phone NumberCentreWare Internet Services 232 Prerequisites for Quick Network Setup Using TCP/IP Quick Network Setup DhcpConfiguring an IP Address via Dhcp Procedure for Quick Network Setup Using TCP/IPQuick Network Setup Static IP Windows TCP/IP Information Checklist NetWareNetWare Environments Installation Procedure NetWare InstallationTarget computers IPX/SPX frame typesNetWare Setup Network Communication SetupComputer Setup Test PrintNetWare Setup Computer SetupTest Print Unix TCP/IP Unix TCP/IP Installation Unix TCP/IP EnvironmentsInterface 242 Workstation Setup Print language/mode/logical printerPrinter Name Print Language/Mode/Logical Printer Solaris IP address tab PrinterName SunOSHP-UX Using the Command Window TTY MethodUsing the System Administrator Manager SAM GUI Method Solaris/HP-UX PrintingPrint lpr Job numberDelete lprm ParameterPrinter Status Examples +intervalFunction OptionSelecting a paper tray Parameter DescriptionSelecting a paper output tray Selecting a paper typeSpecifying double-sided printing Specifying collation Specifying paper size and double-sided printingSpecifying the print mode Specifying staplingPrinting EtherTalk Environments EtherTalkWorkstation Setup EtherTalk InstallationMicrosoft Networking SMB Installation SMB EnvironmentsConnection Protocol Install the print driver on the computer 262 TCP/IP LPD or Port9100 TCP/IP LPD or Port9100 Environments TCP/IP LPD or Port9100 Installation265 266 USB Port USB Port Communication Setup USB Port InstallationUSB Port Communication Setup USB Port EnvironmentAuto Eject Time Adobe Communication Protocol IPP Environment IPP Internet Printing ProtocolIPP Installation 272 Test Print Computer SetupPrinter Environment Settings 274 Mail Overview Scan to E-mail Mail Print Mail Notification ServiceNotify Job End by E-mail Correspondent Specifications Mail InstallationMail Environments System Requirements278 Mail Setting Setup Scan to E-mail Test Mail281 Mail Environment Settings 282 Scanning with the machine Scanning OverviewPrerequisites for Scan to E-mail Setup Scan to E-mail SetupData to Set Up E-mail Install Comments Requirement Scanning ProcessProcedure for Scan to E-mail Setup Scan to E-mail Troubleshooting Scan to Mailbox SetupPrerequisites for Scan to Mailbox Setup Symptom Possible Cause Resolution/ValidationData to Set Up Scan to Install Comments Mailbox Requirement Prerequisites for Network Scanning Setup Network Scanning SetupProcedure for Network Scanning Setup Scan to Home SetupPrerequisites for Scan to Home Setup Procedures for Scan to Home SetupAt Your Workstation Scan to PC Setup FTP Prerequisites for Scan to PC Setup FTPData to Set Up Scan to PC Install Comments Scan to PC Setup SMB Procedure for Scan to PC Setup FTPPrerequisites for Scan to PC Setup SMB Procedure for Scan to PC Setup SMB Job Flow Service Setup294 Internet Fax Overview Internet FaxInternet Fax Installation Internet Fax EnvironmentsTest Internet Fax Internet Fax Installation 298 Test Internet Fax 300 Server Fax Environments Server Fax OverviewFax Server Installation and Configuration Server Fax InstallationFax Server Installation and Configuration Test Server Fax TransmissionMachine Configuration Test Server Fax Transmission Security Encryption/Digital Signature Types of Encryption/Digital Signature Services AvailableInstallation Overview Configuration of Https SSL/TLS Communication EncryptionConfiguration on the Machine Mail Encryption/Digital SignatureConfiguration on a Computer Configuring Certificates with CentreWare Internet ServicesConfiguration of E-mail Encryption/Digital Signature Page No settings are required on a recipient computer Supported E-mail Applications 312 To enable IPsec Configuration of IPsec314 Users Controlled by Authentication Overview of AuthenticationAuthenticated Users with System Administrator Privileges Types of AuthenticationAuthenticated Users with Account Administrator Privileges Unauthenticated UsersFunctions Controlled by Authentication Local AccessXerox Secure Access Authentication for Job Flow Sheets and Mailboxes Remote AccessCentreWare Internet Services Job Flow Sheet Types System Administrator Shared Job Flow SheetGenerally Shared Job Flow Sheet Mailbox Job Flow SheetWhen the Authentication Feature is Not Enabled Created using Create Mailbox on the Setup screenCreated using Create Job Flow Sheet on the Setup screen When the Authentication Feature is Enabled System Administrator Job Flow Operations Authenticated Users Job Flow OperationsSystem Administrator Shared Mailbox Types of MailboxesGeneral Users System Administrator Mailbox Personal MailboxOperations Personal GenerallyOwner Other System Administrator Mailbox Operations Authenticated Users Mailbox OperationsLinking Job Flow Sheets to Mailboxes JobGeneral Users Mailbox System Administrator Job Flow Job Flow Shared byOwner Other Trator Overview of Account Administration Types of Account AdministrationManagement Features and Services Account Restricted UsePer Account AccountingService Accounting Restrictions on Use CorrespondingLimit Jobs that Can be Managed for Each Service Account Manageable JobsItems Manageable Items Account User JobsAccount Services Information Document Manageable ItemsScan Installation Checklist Xerox Standard AccountingOverview Creating a User Account and Setting Usage Limits Enabling Xerox Standard Accounting from Internet ServicesCreating a Group Account At Your ComputerUsing XSA at the machine Maximum Usage Limits and Resetting Individual Usage LimitsTo Reset User Limits At the MachineResetting Usage Data Printing a Usage ReportEnabling XSA in your Print Drivers To Restore Settings or Clone Settings to another Machine 802.1x AuthenticationConfiguring 802.1x with CentreWare Internet Services To make a Back-up filePreparations Local Machine Authentication SetupRemote Authentication Setup Configuring Remote Authentication for Kerberos Solaris Configuring Remote Authentication for Kerberos WindowsConfiguring Remote Authentication for Ldap Configuring Remote Authentication for SMBLdap Group Access Ldap AuthenticationLdap User Mappings Custom FiltersEnabling Network Authentication Network Authentication SetupSecure Access and Accounting Xerox Secure Access SetupInformation Checklist Enabling the Accounting Option in Workstation Print DriversEnabling Specific Xerox Secure Access Settings Using Secure Access Adding the Secure Access to the Server348 Fault Clearance Procedure Problem SolvingPaper Jams 351 352 Paper Jams in Cover a Green Lever A1Green Lever A2 Paper Jams in Cover B Paper Jams in Cover E Paper Jams in Cover CTray Paper Jams in the High Capacity Tandem Tray OptionalPaper Jams in the Duplex Module Cover D Optional Paper Jams in Tray 5 BypassPaper Jams in the High Capacity Feeder Optional At the Exit of TrayUnder the Top Cover of Tray Paper Jams in the Office Finisher LX Optional Paper Jams in the Integrated Office Finisher OptionalIntegrated Office Finisher Top Cover Office Finisher LX Top CoverOffice Finisher LX Transport Cover F Document Jams Stapler Faults Staple Jams in the Integrated Office Finisher Optional Lever R1 Staple Jams in the Office Finisher LX Optional365 Symptom Recommendation Common ProblemsSymptom Recommendation 368 Symptom Recommendation Network-related Problems Problem Solving ProcedureTroubleshooting When printing fails Cause Confirmation Method Action When the document cannot be deleted from the printer windowCause Confirmation Method Action Machine settings Other Problem ActionClient settings When the machine is switched offWhen printing Printing using an SMB environmentAuthentication using SMB NetWare When printing failsCause Confirmation Method Action When there is no notification of error Unix 378 TCP/IP This section explains the restrictions for TCP/IP EtherTalk Problem Cause ActionName Change Rules BonjourZone Name Bonjour operating environmentProblem Confirmation Method Action CentreWare Internet ServicesScanning Services When polling from another fax machine When retrieving a document from a mailboxUsing Tiff files Network access in an SMB environmentMail Services Internet/Intranet Connection Problem Action When you cannot connect to a web serverInternet/Intranet connections Connection to External Applications Custom Services AuthenticationIPv6 Addresses ScanningCode Description and Remedy Fault CodesCode Description and Remedy 392 Code Description and Remedy 394 Code Description and Remedy 396 Code Description and Remedy 398 Code Description and Remedy 400 401 402 Code Description and Remedy 404 Code Description and Remedy 406 Code Description and Remedy 408 Code Description and Remedy 410 Code Description and Remedy 412 Code Description and Remedy 414 Code Description and Remedy 416 Code Description and Remedy 418 Code Description and Remedy 420 Code Description and Remedy 422 Code Description and Remedy 424 Code Description and Remedy 426 Code Description and Remedy Message Description and Remedy Screen Messages429 Problem Solving 430 Machine Specifications SpecificationsWarm-up Time First Copy Out TimeDocument Glass Document FeederPaper Supply Envelope Tray Paper OutputCenter Tray Left Side TrayPower Consumption Electrical SpecificationsOffice Finisher LX FrequencySpecifications for the Fax Service Emulation Parameters PCL EmulationParameter Value 438 439 Machine Software Upgrade Prepare for the UpgradeParameter Item No Value Xerox Extensible Interface Platform Xeip Configuring Xeip 443 Appendix 444 Numerics Index446 447 448 449 450 451 452 453 454