Xerox 5222 manual Xerox Standard Accounting, Overview, Installation Checklist

14 Authentication and Account Administration

Xerox Standard Accounting

Overview

When enabled, Xerox Standard Accounting (XSA) tracks the numbers of Copy, Print, Network Scanning, E-mail, Internet Fax and Fax jobs (when these features are installed on the machine), for each user. Usage limits can also be applied to users to restrict the total numbers of copy, print, fax and scan jobs that a user can perform. Administrators can print a report which contains all XSA data.

XSA is set up through CentreWare Internet Services, the machine's HTTP pages displayed on your web browser. Administrators must create accounts and specify limits before users are authorized to access the machine.

When XSA is set up, users must enter their account details at the machine to use the device. When they have finished their job, their XSA allocation is reduced by the number of prints, copies or scans performed. When XSA is enabled, users must enter their account details in the print driver to print documents from their computers.

The XSA feature is mutually exclusive from any other accounting feature. If XSA is enabled at the device, the following applies:

•You cannot enable Local Accounting or Network Accounting.

•Each device supports unique XSA User IDs and Group Accounts.

•All user IDs must be assigned to one or more group accounts.

NOTE: The XSA settings and account data are stored in the machine. It is strongly recommended that you back up the settings and data regularly using the Cloning hot link available under the XSA folder of Internet Services as described in this section. Should the machine lose your XSA data and settings you can restore them from the backup file that you produced using the Cloning process.

Installation Checklist

Before starting the installation procedure, please ensure the following items are available or have been performed.

1.Ensure that your device is fully functioning on the network.

2.Ensure that the TCP/IP and HTTP protocols are configured on the device and fully functioning. This is required to access CentreWare Internet Services to configure Xerox Standard Accounting. The Internet Services function is accessed through the embedded HTTP server on the machine and allows the System Administrator to configure XSA with a web browser.

To verify that the TCP/IP and HTTP protocols are correctly configured, print a Configuration Report described in the Machine Status chapter.

Enabling Xerox Standard Accounting (from Internet Services)

At Your Computer

1.Open your web browser and enter the TCP/IP address of the machine in the Address bar. Press <Enter>.

2.Click the [Properties] tab.

326