9 - 24 Messages
Issue 3 EliteMail VMS/EliteMail Limited
Choose Group Names and Numbers
A group spelled name or number is important for tw o rea sons. The system
sorts groups in the Groups Screen ba sed on the name or nu mber in the
Name field. Also, a subscriber use s the firs t three cha ract ers of the gro up
name or number to select the group by te lep hone.
A message group also has a recorded na me. A me ssage group rec orded
name is the name subscribers hear wh en selecting a group.
Group names or numbers do not have to be u nique. How ever, the group
recorded name should corr espond to the group spell ed name or number to
make it easy for subscribers to select the group they want. Groups with
identical recorded names cause conf u sion.
Carefully consider the names or numbe rs you give open groups. If you use
named groups, choose three letters tha t are easy to remember. For
example, it would be easy to reme mber that pressing A L L on the
telephone keypad sends a message to a group with the rec or ded name All
Staff. If you use numbered groups, it he lps to distribute a list of open
groups and their group numbers to all su bscribers, to reduce duplica te
group numbers.
Add Groups at the Console
1. At the voice mail system Banner Screen, press to sign in. Enter a
System Manager ID, and press . Enter the System Manager
security code and press .
2. Press - to display the Groups Scree n.
3. Press to add a group. The pop-up Add Menu window is dis played.
4. Press the arrow keys to highlight eithe r Private Group or Open
Group, and press .
5. To add a group owned by the System Manager, press . To assign
the message group to another subs cr iber, press .
For open groups, you can press to assign the group to
•SYSTEM•. Otherwise, enter the name of the new group owner.
6. Enter the first few letters of the subscriber last name, and press
. The system displays the name of the first subscriber whose
last name matches these letters. Press to select this subscriber.
Press to view the next subscriber whose last name matches the
letters. Press until the subscriber name is dis p layed. Press .
7. Record a name for the mes sage g roup. Fo r detail s, refer to Cha pter
15 Recording Voice Fields.
8. Add members to the message gro up.