NEC 750370 manual Choose Group Names and Numbers, Add Groups at the Console

Issue 3 EliteMail VMS/EliteMail Limited

Choose Group Names and Numbers

A group spelled name or number is important for two reasons. The system sorts groups in the Groups Screen based on the name or number in the Name field. Also, a subscriber uses the first three characters of the group name or number to select the group by telephone.

A message group also has a recorded name. A message group recorded name is the name subscribers hear when selecting a group.

Group names or numbers do not have to be unique. However, the group recorded name should correspond to the group spelled name or number to make it easy for subscribers to select the group they want. Groups with identical recorded names cause confusion.

Carefully consider the names or numbers you give open groups. If you use named groups, choose three letters that are easy to remember. For example, it would be easy to remember that pressing A L L on the telephone keypad sends a message to a group with the recorded name All Staff. If you use numbered groups, it helps to distribute a list of open groups and their group numbers to all subscribers, to reduce duplicate group numbers.

Add Groups at the Console

1.At the voice mail system Banner Screen, press ￿￿￿￿to sign in. Enter a System Manager ID, and press ￿￿￿￿￿￿￿￿. Enter the System Manager security code and press ￿￿￿￿￿￿￿￿.

2.Press ￿￿￿-￿￿￿to display the Groups Screen.

3.Press ￿￿to add a group. The pop-up Add Menu window is displayed.

4.Press the arrow keys to highlight either Private Group or Open Group, and press ￿￿￿￿￿￿￿￿.

5.To add a group owned by the System Manager, press ￿￿￿. To assign the message group to another subscriber, press ￿￿￿.

For open groups, you can press ￿￿￿￿￿￿￿￿￿to assign the group to

•SYSTEM•. Otherwise, enter the name of the new group owner.

6. Enter￿￿￿￿￿￿￿￿the first few letters of the subscriber last name, and press

. The system displays the name of the first subscriber whose last name matches these letters. Press to select this subscriber. Press ￿￿￿to view the next subscriber whose last name matches the letters. Press ￿￿￿until the subscriber name is displayed. Press ￿￿￿.

7.Record a name for the message group. For details, refer to Chapter 15 Recording Voice Fields.

8.Add members to the message group.

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