EliteMail VMS/EliteMail Limited Issue 3
Reference 9 - 23
Use Numeric Access with Numbered Groups
Numbered groups are usually u se d o n systems with numeric access.
Under numeric access, subscribers press a special System ID for
numbered groups, followed by the gr oup nu mbe r to se nd a me ssage
to the group. This way, the system do es not confuse Extension # IDs
with message group numbers. The special System ID for numbered
groups is set on Applicatio n screen Page 6. For deta ils, refer to
Chapter 10 Numeric Access.
Use Lettered Access with Numbered Groups
You can use numbered groups on s ystems wh ere subsc ribers send
messages by spelling a last name, bu t it is not as efficient.
A subscriber who presses 6 4 5 to select the message group 645
Sales People, first hears all last names spelled with the keys 6 4 5,
such as Miller, Mikulsky, Nagy, Nilsen, Oglesby, or Ohman. Only
after the subscriber answere d no to all these names would the
numbered group 645 Sales People be heard.
Name Groups Created by Telephone
When a subscriber creates a ne w group by telephone, the subscr iber
presses three keys for the grou p spelled name or group number. The
system displays these three keys in the Name field of the group.
If subscribers normally send messa ge by selecting a number (

i.e.

, a
special System ID exists for numbered groups), the system displays a
three-digit group number in the Name field.
If subscribers normally send messag es by spelling a name (

i.e.

, no special
System ID exists for numbered groups), the system translates the keys
pressed by a subscriber into lett ers. This allows the system to sort the
message groups in the correct order when listing them ove r the tele ph one.
Although different letters are associated w ith each lettered key on the
telephone, the system displays the first letter on a telephone key. For
example, a subscriber c rea tes a group named Eas te rn Region and enters
a group name of E A S. To do this, the subscriber ente r s 3 2 7 . The system
translates the group name to DAP.
If you change message groups at the console fr equently, listen to the
recorded name of any open gr oup created by telephone an d enter a more
complete group name in the Name field. This makes it easier to find the
group on the Groups Screen late r. If you ch an ge the first three characters,
tell the group owner, so he or she can still select the gro up by telephone.