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Most offices are not open around the clock. You can configure the voice mail

system to handle calls differently during the hours your company is closed.

You define for the system the hours and days of the week your office is open

for business. You can also specify holidays when your office is closed.

This chapter describes how to set the system schedules and how they affect

the system Day and Night Modes of operation. Refer to Figure 17-1

Application Screen Page 4.

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Figure 17-1 Application Screen Page 4

Use Toolkit to schedule unattended backups and disk optimization. For

details, refer to Chapter 26 Back Up and Restore.

To bypass Toolkit to schedule other processes, use the DOS Surrender fields

SECTION 1

(Application screen Page 6) and the daily, weekly, and monthly batch files.

DAY AND NIGHT

MODES

You can configure the system for Day Mode or Night Mode. You define the

hours and days when your office is open as Day Mode. When your office is

closed, the system operates in Night Mode. Day Mode hours do not have to be

normal daylight hours. Day Mode hours are the business hours when standard

telephone service is available.

Reference

17 - 1

Image 250

NEC 750370 manual Details, refer to Back Up and Restore, DAY and Night Modes, Telephone service is available Reference

Contents

Page NEC America, Inc Walnut Hill Lane Irving, TX Section General Section Table of Contents Hardware Specifications Iii Hardware Description Section Installing Section Environmental To upgrade a VMS2-U10 ETU to VMS4-U10 ETU Issue EliteMail VMS/EliteMail LimitedInstallation To upgrade VMS4-U10 ETU to VMS8-U10 ETU Section Upgrade Elite Mail Limited To 4-PORTS FMS -U10 ETU Section Install Modem KIT Unit FCC Part 68 and UL1459 Install Modem Kit Unit Section Overview VMS -U10 ETU FMS -U10 ETU Programming Iii Required For DVM Enter Programming ModeSection Overview From Port 01 or Then Assign Voice Mail Parameters Live Record Parameters Live Monitoring Parameters Assign DVM Extensions to Hunt DIT Assignment Allow Call Forwarding Programming Individual Stations Section Configuration Support EliteMail VMS/EliteMail Limited Issue VMS -U10 ETU shows the controls and indicators LED Indications Section VMS SwitchesReset KTU Switch SW1 Position DIP switch Port status as follows Connectors ETU Controls Indicators Section FMS Switches Main power ON/OFF switch for the FMS -U10 ETU can be used to Chapter Introduction File Transfer Options File Menu Screen Issue 3EliteMail VMS/EliteMail LimitedTable of Contents Files You May Transfer Transfer Files During File Transfer EliteMail VMS/EliteMail LimitedIssue Console Maintenance Iii List of Figures and Tables Section General Information Section Disk for Remote MaintenanceSection Remote Maintenance Telephone Book Section Connect Host Remote Computers Section What YOU Need to Connect Section Hardware Press to cancel. If you do not know the COM port Section Before YOU Install Remote Maintenance SoftwareSection Install Remote Version Maintenance Software Cancel the procedurePage Section SET UP Remote Software Phone Book Directory Screen -3 Phone Menu is displayedDirectory is displayed Default Book Entry Screen -4 Default Phone Book Entry is?/@A!=9==7901 Add Phone Book Entry for Each Host Computer Press to save the entry Console Maintenance Displayed -5 Adding Phone Book Entries 9721234567 Appendix B Solving Problems EliteMail VMS/EliteMail Limited IssueSection Solve Problems After Installation Computer UsingRemoteMaintenance Section Start Remote Version Section Return to DOS Section Access Remote Maintenance MenusRemote Maintenance from Memory on Section Call Host Computer Format described in Install Remote Computer Software on Section USE Quick Connect Section Access Menus Disconnect from the Host Computer Section Unload Remote Maintenance from Memory File Compression Leave File Compression at OFF defaultPrepare for File Transfer Overwrite Verify From the Main Menu, press to select the Files option $%%Set File Transfer Options Press To select Options Phone Book ID File ListsStatus Box Local/Arrow/Host Tagging Files Tag or Untag a Group of Files Using DOS Wildcard CharactersFunctions Line Tag or Untag Files Individually You may transfer files from one host computer to the remote Tag or untag a group of filesSection Transfer Files Between Host Remote Computers Are not erased Up one file Move to right-hand listMove to left-hand list Down one file During File Transfer If the File Transfer Fails Section Other File Menu Functions Replog Files REPLOGd.m Computer without disconnecting from the host computer For advanced applications. This appendix explains how to Section Suspend Resume a session Description Operator IDName Telephone Number Section Take Screen Snapshots Copy a screen Press !repeatedly until you exit Remote MaintenanceRefer to Figure A-2 Record/Playback Menu Press .to select View Screen Images View a screenAt the Support Menu, press .to select Record/Playback Menu Section Special Keyboard Handling Section Follow Table Procedure Set Up Remote Software on Section Still Having Chapter Using This Book Chapter Guests Chapter Messages Reference Iii Chapter Operator Box Chapter Reports Chapter Screens Chapter Security Codes Reference Vii Viii Table of Contents Chapter System IDs Chapter Transaction Boxes Chapter Back Up and Restore List of Figures Xii List of Figures 13-1 11-712-1 14-1 Xiv List of Figures Subscriber Personal Greetings Fields 20-14 Section Reference Book FeatureAlso Refer To You to additional, helpful information in this manual Section Sign in to System Using This BookOn-line Help Only System Managers may sign in at the computer console Number of calls holding anytime or for any extension Set Up Call HoldingSection Call Hold Can press 1 to hold for an extension Limited Call Hold, Transfer, and Screen Yes Thevalues allowed in the Holding? field areVox Access code options I and J are unused for EliteMail Limited Call Holding Conversation Subscribers Cannot Switch Holding Types by TelephoneTake-msg Holding Queue Holding Cycles Setup ScreenCall Holding Parameters EXY1XWY1 Control the Number of Calls on Hold Controlling the First-in-Line Message Cycle An Example Playing Music-On-Hold Prompts TransferGreetingAction Structure Section Call Transfer 10 Call Transfer on the Operator Box Call Transfer Set Up Call Transfer Fields Extension # ID Subscribers Only System ID Boxes OnlyPage Call screening include Changing Call Transfer by TelephoneSection Screen Calls IC Introduce and Confirm Set Up Call Screening for a Subscriber Call screening Limit the Call Screening RecordingRecording Field Max screening recording field. Refer to Directory Assistance Section Automatic Versus Numeric Directory Section Automatic Directory Assistance Turn On the Automatic Directory ID for Alpha Directory Turn Off the Automatic Directory Remove Subscriber from the Automatic Directory Use First Names in the Automatic Directory Prevent Subscriber From Changing Directory Listing Section Numeric Directory Assistance Groups ScreenTo use first names Without letters Refer to Figure Directory GroupsDirectory appears in all capital letters on the right side System Directory Menus Numeric directory assistance. Refer to Figure Numeric Directory Assistance Example Opening Greeting To highlight Directory Assistance, and press Set Up Numeric Directory AssistanceAdd a Directory Group or Directory Menu Press To select Directory Group, or press to highlight Delete a Directory Group or Directory Menu Add Subscribers to a Group Directory Delete a Subscriber from a Directory Group Add a Choice to a Directory Menu LJ%&+,&#=%AAA&%3%5+-&+%!,#. &%+%03&A%1&+%5+A.CC15C Remove a Choice from a Directory Menu Startup field, press repeatedly to move the cursor to Sign in to the system and press repeatedly to displayApplication screen Menus You can use it as a model for any other Transaction Directory page for the departments box is shownCall routing applications you might create Automatic Directory Assistance Numeric Numeric Access Opening Greeting Recording Voice FieldsOpening Greeting Section Offer Automatic Numeric Directory Assistance Manual faxes Differences Between Manual Automatic FaxesAutomatic faxes Section Public FAX BOX ?.A+U1KV1=Console. Press To view Application screen Voice name Fax IDTransfer? Alt Action Set Up the Public Fax Box SET the CNG Startup Option Section Using Multiple FAX MachinesAdd the CNG Startup Option Enter CNG, then press to accept each option on Line ADD a Guest When the system asks Add Guest for subscriber name? Y/NConsole Section Delete a Guest Section Guest Conversation Making a separate call to the system Guests and Message GroupsTwo-way messaging between the guest and the host subscriber Section Urgent Messages From Guests Section SET UP AN Interview BOX Section ADD Interview Boxes Interview Box Screen Telephone Night Sales box has a message for you Leave Message in an Interview Box Retrieve Message from Interview Box Delete AN Interview BOX Delete All Messages from Interview Box Wildcard Key Numeric AccessKeypad Maps on System L d#ca$%r d = Keypad Maps Considerations When to Change the Keypad MapSection Check the Keypad MAP Directory Assistance Section SET UP Live Record SYSTEM-WIDE Electronic Message-Taking Section Customize Live Record AT Each Extension Function Description Button Section USE Live Record Mailbox. Refer to -2 Live Record Features Programmed atSection Record After Transfer $977%8--%= %,*!% 9*%$*$ Press # to add or remove a code Press to close the window Section Feature KEYSection Live Monitoring Section ENABLE/DISABLE To cancel the Live Monitoring Feature when not in use Section Live Monitoring Operating ProceduresTo enable Live Monitoring To retrieve a call during the Live Monitoring Feature Identified Callers or Outside Callers Message Left by Left for One-Way Messages Two-way Messages Differences between One-way and Two-way Messages Public Messages System is listening for IDs or extension numbers Section Identify Yourself To the SystemSection Special Delivery Options Urgent Messages from Guests Access Codes Control Special Delivery OptionsUrgent Messages from Outside Callers New Messages Section Message Life CycleNewmessage Old message Archived message New messages are those not yet heard or saved as new. AfterPage ++99%3 Limited Also Refer To Message Delivery Conversation Set Message Delivery Fields Section Message Delivery Fields in the Message Delivery LinePage Page Special Dialing Characters Dialing External Telephone Numbers Change Length of External Telephone Numbers Override the Outdial Access CodePrioritized Message Delivery Change Message Delivery by Telephone Dispatch Message DeliveryEnter Pauses for Message Delivery by Telephone Keep Subscriber from Changing Message Delivery Set Default Urgent Message Delivery NumberSet the System to Call a Pager Use Special Characters for Pagers Group Owner Private Groups and Guests Group MembersDifferences between Private and Open Groups Dispatch Distribution Message Group Definitions Name Press To access the Groups ScreenEliteMail VMS/EliteMail Limited Member name All Sales People Technical Support Differences between Named and Numbered GroupsTechnical Support Name Groups Created by Telephone Choose Group Names and Numbers Add Groups at the Console Add Group Members at the Console Remove Group Members at the Console Delete Groups or Group Messages at the Console Change the Owner of an Open Group at the ConsoleRemove Subscriber Owner To display the Groups Screen. Press or Assign New Owner to System GroupAssign Dispatch Distribution Keep Subscriber from Sending to Open Groups Create Message Groups by Telephone Code Section Message Message Notification and DeliveryNotification Examples of Constant Message Count Constant Message CountEliteMail displays Number of new Messages No New Messages Page Seconds is announced as lasting 30 seconds Moves to a new source of messages in the message stack. ForExample After Each Message Is PlayedPage Page Redirect Procedure Archive or Delete a New MessagePage Touchtone KEY Effect on Message Playback Page Page EliteMail VMS/EliteMail Limited Issue Repeat Section Message Receipt Conversation Message Receipt Access Result Code Message Types on Not affected by the B, X, or Z access codeLeave Messages Section Take a Message 4N000000000000000000000000X-9N System-Wide Message Fields MaE Page 16 Message-Taking Fields on Subscriber Personal Directory Messages Subscriber Default Fields Value Does this Use Access Codes to Control Subscriber Messages New Msgs 0 =000 Total 0 =000 Take Messages in the Operator Box Transaction Box Message FieldsTake Messages in Interview Boxes Set Fields for Subscriber Message Waiting Lamp Section Message Waiting Lamps Set Fields for Message Waiting Lamps System-Wide Resetting message waiting lampsOn Now? 21 Port Status Page Use Message Waiting Ring Use Pager or Beeper Numeric Access Section SET UP System for Switch between Using Numbers and Using Letters Section Leave Messages by Number ID for numbered groups is a System ID, and must be unique Field on Application ScreenDirectory Assistance Keypad Maps Messages Subscribers Unlike other parts OpeningGreeting PromptsOpening Greeting Prompts $Greeting transaction directory Section USE the Voice Detect Feature Route Outside Calls to Specific Message BOX Section Language Prompt Subdirectory Filename Avprmpt Subdirectory Location and Filename CD PROMPT\US, and press Change the Prompts Used for Quick PlayUse Avprmpt file Shipped with the System Enter Copy AVPRMPT.2M AVPRMPT.US, and press QP=NONE Use Your Own List of Prompts in Quick PlayQP=ALL QP= n 23-32 are*Lused in Quick Play Turn Off Quick Play Copy AVPRMPT.US AVPRMPT.OLD, and press Features Are described Operator System ID Assign the Operator Mailbox to an Extension TransferSection Transfer Greeting Action Call Transfer Fields GreetingFor details, refer to Appendix C Call Transfer Options Default Action Default GreetingsAction Operator Messages Are Public Messages Section SET UP Multiple OperatorsOperator Box or Voice Detect. Then, in the Alternate System =131 2=132 3-4=135 Screens for the application screens Application Screen Page 2 for 4-Port System Port Status Section Port Status OptionsPage Section Control Number of Rings to Wait SET the DAY/NIGHT SET UP Public Interview BOX 333 Question Max Reply Time Default QuestionsPublic Interview Box ID $PM Section Leave a Message Public Interview BOX Delete Public Interview BOX Messages Section SET UP Subscribers To Receive Public MessagesYoucan delete all messages in the Public Interview Box Delete all messages in the Public Interview Box Single message. a beep is recorded between each response Section Messages from Public Interview BOXPublic Interview Box after they check all new messages Consecutive beeps, indicating no response SET Public Message Fields Refer to -2 Application Screen Page 6, with Public Message Also Refer To Screen. Refer to -1 The Voice Prompt Editor Screen Section Location Various Voice FieldsThese recordings are located on several screens Voice field for the opening greeting prompt is displayed Modes. Dual columns for Ports Day Section Record Tips Recording A voice field involves the following steps To make high-quality recordings, follow these tipsSection Make Voice Field Recordings Change Opening Greeting on page 15-6 for instructions Establish a Local Connection Record the Voice Field Section Change Opening Listen to the RecordingCopy from a voice field to a sound file Section Append to Recordings Copy a sound file to a voice fieldFor Into current field Append a Beep Append Silence If you accidentally delete a recording you made, you Cannot restore it unless you copied the recording in aSection Delete a Recording A Voice Field Sound file Also Refer To Error Log Section Store Data for Reports Section Usage Reports Divided by the number of minutes they could h ve been busy. Us ge Table When you run the us Ge table forPercentage equals the number of minutes the ports were busy Times the number of ports on the system B8C Section Directory Reports ?7G Group Reports $%&%+ Membership 11 Directory Group List Replog PRN file contains a record of each call placed to Section Call LOGThis report called Refer to -14 Call Log Data Fields. Each call record Field Length Description Ascii text files, such as Readme files Section Error LOGSection Previous Report Section RUN Reports Run a Directory Report Access the Reports MenuRun a Usage Report Press to highlight Subscriber Report, or Extension List, Run the Busy Ports or Error Log Report View a Report On Screen Section Choose the Report OutputFile that can be imported to other programs Search for Words and Phrases in Reports Copy the report to a floppy disk Copy the Report to a FilePrevious Report Option Use the Previous Report Option to View Other Files Port Applications System IDs Telephone service is available Reference Details, refer to Back Up and RestoreDAY and Night Modes Section Multiple Schedules DAY. Schedule #4 Section Additional Schedules Section Change Current Schedule by Telephone Section Switch to or from Holiday ModeIgnore Holidays Section Holidays Change the date or time at a console Section SET Daylight Savings TimeChange the date or time by telephone Opening Greeting Operator Box Port Applications Section Banner Screen Screens and indicates w Limited Banner Screen Page Section Awaiting a KEY Few minutes System Screens Site Name Name of your organization Contact Section Application ScreenVoice mail system answers all, some, or no trunks Screens Station Numbers Port Applications and Schedules Day/Night ScheduleMay Applied to BoxPage Take a Message on page 9-45. Send Msg Urgent? Message on Today’s Date Set date in this field Time Now Application4 Daylight Savings?Daylight savings time, the On Now? field is Yes Use Personal ID Take a Message on Access Code OptionsTransfer on page 2-11, Screen Calls on page 2-16, Call Transfer on page 2-11, Screen Int = Issue EliteMail VMS/EliteMail LimitedTransfer Options / Screening Options One key dialing #/+ +93 Refer to System IDs Message Groups on Section Personal Directory Screen 12 Personal Directory Screen Hold on page 2-1. Greeting Holding? Controls call holding. For details, refer to CallAction Section Access Code Options Telephone numbers. Refer to Message Delivery Call Transfer on page 2-11and Section Screen Calls on Press -, then pressExpanded Transfer Int Guests Subscriber from an outside caller. Refer to Take Directory menus Message GroupSection Groups Screen At once. Refer to -16 a Message Group For details, refer to #CC To Chapter Directory MenuFor details, refer Assistance Transaction Boxes Section Transaction Mode. Refer to Call Transfer on page 2-11and Screen Calls on Call Hold on Name Interview box spelled name Interview box unique System ID Screens 21 The Public Interview Box Voice Detect Includes a Voice Elll Move ba kward through the prompt sets Outdial Access Section Switch Setup ScreenSwitch NEC telephone system Description Integration Options Pooled delay 25 Switch Setup ScreenPage Page Refer to -26 Switch Setup Screen Switch Setup ScreenAlsoRefer To Security Codes Personal ID Section SET a Security Code Security Codes and Other Security Issues Section USE a Security Code Section Forgotten Security Codes Directory page. Refer to -1 Personal Directory Page with a Delete a subscriber security code at the console Schedules Security Codes Section Default Subscriber Settings Features, message notification, and message delivery Telephone, add F to the Access field on Application screen Section FIRST-TIME Enrollment Conversation Section Personal Directory Personal DirectoryPage Lamps on page 9-54. On Now? For details, refer to Message Waiting Lamps on Section Access Codes WindowMethods by telephone Description of each code Subscribers Section Expanded Transfer Options Window Remove an access codeHighlight the to the left of the description of the code Press %- , then press , and press Program Section Personal Set up the personal secretary feature for a subscriber Add Subscribers Individually at the Console Add Mailboxes Using the TelephoneMain Steps to Add Subscribers Add Many Subscribers by Range at the Console Enter Range of Extension # IDs Start Stop Constant prefix Constant suffix 647+% Record a Name =.+%% Greetings,# Record or Change Greetings Section Delete Subscribers Delete only subscriber messages using the console Delete subscriber using the consoleSort the Personal Directory Quick Keys Section Subscriber Quick Option Menus Switch Setup Section Automatic Switch Setup View online help for the Switch Setup Screen Section USE Online Switch Setup HelpEach Section Change Switch Switch Setup Help Screen Section SET Integration When the voice mail system is playing and recording messages Section Control Touchtone Sensitivity Section SET Incoming Call Timing Section Control Message Waiting Lamps Message waiting lamps are programmed on Switch Setup screenDialtone Delay Section Control DIAL-OUT Section Control Call Holding SET the Call Holding Pattern +%5 Section Control Live Record Section SET UP Ring Detection SET Refresh Interval for Constant Message Count Call Hold, Transfer, and Screens Max time to wait for voiceSection SET the Voice Detect Parameter Call Hold, Transfer, and Screen Sending messages to numbered groups Call routing and audiotext featuresScreens Where they Reside Examples System IDSPage Section Special System ID For Numbered Groups Section Rules for System Listening for System IDs Section HOW the System Listens for IDSTouchtones to check Conflicting IDs Bad IDs ID Digits Unique IDS Special System ID for Numbered Groups Ranges of System IDsOperator Box ID Match Extension # IDs with Extension Numbers System ID Entity Screen Numbering plan you use for System IDs Sample Boxes and DirectoriesSection Personal IDS Security Codes IDs, security codes are never displayed Security Codes Subscribers System Manager Transaction Boxes WHO can be a System MANAGER? Section Sign in AS System Manager Remove System Manager status Section Create System ManagersPromote a subscriber to a System Manager Screens Subscribers System IDs Section Improved System Manager Conversation System Manager to maintain Voice messaging system over Section Transaction Directory Section Access a Transaction BOXTo access a transaction box Sample Transaction Box Transfer Greeting Action Structure Sample Transaction Box Transfer Greeting Action Example Section ONE-KEY Dialing Number Seconds Delay between Single DigitsYou Can set System to Pause a Change the time the system waits during one- key dialing Section Sample Transaction Boxes Technical support calls. These sample transaction boxes are Sample Sales Box Create a Test Box Owner Section Transaction BOX Owner Record Transaction Box Greetings by Telephone Section ADD Transaction Boxes Add Transaction Boxes by Range Add Transaction Boxes One by One Sign in to the system, and press to access the TransactionSection Record a Name Delete messages for a transaction box Section Delete a Transaction BOX or ITS MessagesDelete transaction box Section Sort Transaction Section Other Transaction Subscribers System IDs Voice Detect Section Voice Detect Boxes ID $VOICE already added Section Handle Calls with a Reference Boxes Voice Detect Section SET UP a Voice Detect Application To set up a voice detect application Example Use Voice Detect for Operator Transfers Opening Greeting $Greeting Use voice detect before routing callers to the Operator Box For details, refer to Transaction Boxes M7c Section ADD a Voice Detect BOX Console Range of voice detect boxes cannot be added Section Delete a Voice Detect BOX or ITS Messages Plays the default alternate greetingAutomatically after playing a voice detect box greeting You can delete a voice detect box, or just the box messages Delete the messages for a voice detect box Set up the opening greeting for voice detectSection Voice Detect Section Control HOW Long System Waits For Speech Section SET UP Voice Detect Call HoldingSection Test the Voice Detect Application Wait for Voice Field Change the time outside callers can wait before speaking Section Example of AN Advanced Voice Example of Advanced Call Routing Using Voice Detect Also refer to Introduction Archive FeatureDescription Section Definitions Restore Feature Input/OutputArchive User Interface VPS again Backup FeatureOperational Criteria Intervals Backup Begin the backup/restore function Restore Configure Exit Access Codes Access Codes Menu Mode Exclusively Automatic Return Receipt Action Codes Call Transfer Options Console Shortcut Keys Page Special Dialing Characters Page Section Dialtone Detection Section DIAL-OUT Access Section Special Telephone System SettingsPage Alphabetic Directory AccessAction Alternate Greeting Audiotext Messages Day ModeDefault Auto Dial Dtmf Greeting Extension # IDFollow-Along ID Greetings Intro Held MessageInterview Box Live Record Message Delivery Night ModeMessage Box Integration Message Group Opening Greeting One-Key DialingOne-Way Message Option Set Private Group Personal SecretaryPort Prompt Spelled Name SwitchScreening Options Subscriber Voice Mail Voice DetectVoice Field Voice Response