Polycom 1500/1800/2000/4000 Managing the Address Book, Adding a Participant to the Address Book

Address Book

Managing the Address Book

Guidelines

●The multi-level Address Book can only be used in a local configuration on the Collaboration Server. The hierarchical structure cannot be implemented with the Global Address Book (GAB).

●Up to ten levels can be defined in the hierarchical structure of the Address Book.

●The default name of the root level is Main. The Main root level cannot be deleted but the root level name can be modified.

●Address Book names support multilingual characters.

●Participants in the Address Book can be copied to multiple groups. However, only one participant exists in the Address Book. Groups that contain the same participants refer to the same definition of the participant entity.

Adding a Participant to the Address Book

Adding participants to the Address Book can be performed by the following methods:

●Directly in the Address Book.

●Moving or saving a participant from an ongoing conference to the Address Book.

Only defined dial-out ISDN/PSTN participants can be added to the Address Book or ongoing conferences. ISDN/PSTN participants are added to the Address Book in the same manner that H.323 and SIP participants are added.

When adding dial-out participants to the ongoing conference, the system automatically dials out to the participants using the Network Service (ISDN/PSTN or IP) defined for the connection in the participant properties.

Adding a New participant to the Address Book Directly

You can add a new participant to the Main group or to a group in the Address Book. Additionally, you can add a participant from a new conference, ongoing conference, or Conference Template.

To add a new participant to the Address Book:

1In the Address Book - Navigation pane, select the group to where you want to add the new participant.

2 Click the New Participant button ( ) or right-click the group to where you want to add the participant and select the New Participant option.

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