Polycom 1500/1800/2000/4000 manual Conference Templates, Guidelines

Conference Templates

Conference Templates enable administrators and operators to create, save, schedule and activate identical conferences.

A Conference Template:

●Saves the conference Profile.

●Saves all participant parameters including their Personal Layout and Video Forcing settings.

●Simplifies the setting up Telepresence conferences where precise participant layout and video forcing settings are crucial.

Guidelines

●The maximum number of templates is:

RealPresence Collaboration Server (RMX) 1500/1800/ 2000 - 100

RealPresence Collaboration Server (RMX) 4000 - 200

●A maximum of 200 participants can be saved in a Conference Template.

Trying to start a Conference Template that exceeds the allowed maximum number of participants will result in participants being disconnected due to resource deficiency.

●If the Profile assigned to a conference is deleted while the conference is ongoing the conference cannot be saved as a template.

●A Profile assigned to a Conference Template cannot be deleted. The system does not permit such a deletion.

●Profile parameters are not embedded in the Conference Template, and are taken from the Profile when the Conference Template becomes an ongoing conference. Therefore, any changes to the Profile parameters between the time the Conference Template was created and the time that it is activated (and becomes an ongoing conference) will be applied to the conference.

●Only defined participants can be saved to the Conference Template. Before saving a conference to a template ensure that all undefined participants have disconnected.

●Undefined participants are not saved in Conference Templates.

●Participant properties are embedded in the Conference Template and therefore, if the participant properties are modified in the Address Book after the Conference Template has been created they are not applied to the participant whether the Template becomes an ongoing conference or not.

●The Conference Template display name, routing name or ID can be the same as an Ongoing Conference, reservation, Meeting Room or Entry Queue as it is not active. However, an ongoing conference cannot be launched from the Conference Template if an ongoing conference, Meeting Room or Entry Queue already has the same name or ID. Therefore, it is recommended to modify the template ID, display name, routing name to be unique.

●A Reservation that has become an ongoing conference can be saved as Conference Template.

●SIP Factories and Entry Queues cannot be saved as Conference Templates.

●The conference specified in the Conference Template can be designated as a Permanent Conference. For more information see Permanent Conference.

Polycom®, Inc. 350