Polycom 1500/1800/2000/4000 manual Gathering Phase Guidelines

Defining AVC-Based Conference Profiles

During the Gathering Phase, the audio of all participants can be heard, and the video of active speakers is displayed in the video windows as they begin talking.

All connected participants are kept informed about the current conference status including names of connected participants, participant count, participant type (video/audio) etc.

Gathering Phase Guidelines

●Gathering Phase is only available in AVC only (CP only) conferences. It is not supported in Video Switching conferences and SVC Only conferences.

●The Gathering Phase slide can be displayed at any time during the conference by entering the Show Participants DTMF code, *88.

Note: When the display of the Gathering Phase slide is removed, the message overlay text is also removed.

●The names of the first eight participants to connect are displayed. If eight or more participants connect, the 8th row displays “…”.

●Static text in the Gathering Phase slide such as the field headings: Organizer, Duration, Video/Audio Participants, Access Number, IP are always displayed in the language as configured in the Polycom Virtual Meeting Rooms Add-in for Microsoft Outlook. The following languages are supported:

English

French

German

International Spanish

Korean

Japanese

Simplified Chinese

●Dynamic text in the Gathering Phase slide such as the meeting name, participants’ names, access numbers and the additional information entered in the Info1/2/3 fields of the Gathering Settings tab of the conference Profile are displayed in the language of the meeting invitation.

●The language of a Gathering Phase slide of a conference configured to include a Gathering Phase that is not launched by the Polycom Conferencing Add-in for Microsoft Outlook is configured by the administrator. Using the Collaboration Server Web Client, the administrator selects the language for the Gathering Phase slide. The language selected can be different to that of the Collaboration Server Web Client used by the administrator to perform the configuration.

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