Polycom 1500/1800/2000/4000 manual Connecting to a Conference, RealPresence Capture Server or

Polycom Conferencing for Microsoft Outlook®

Microsoft Outlook Field Usage table below summarizes the Collaboration Server’s usage of Microsoft Outlook data fields included in the meeting invitation.

Microsoft Outlook Field Usage

Microsoft	Usage by the Collaboration Server / RealPresence DMAsystem
Outlook Field	Conference / Meeting Room	Gathering Slide
Subject	Display Name of Conference / Meeting	Meeting Name.
	Room.
Start/End Time	Used to calculate the Conference’s Duration.
Record	Enable Recording in the Conference or	Display Recording option.
	Meeting Room Profile.
Video Access	Comprised of: <MCU Prefix in	Displayed as the IP dial in number
Number	Gatekeeper> <Conference	in the Access Number section of
	Numeric ID>.	the Gathering Slide.
	Note: It is important that MCU Prefix in
	Gatekeeper field in the Collaboration
	Server’s IP Network Service -
	Gatekeeper tab and the Dial-in prefix
	field in the Polycom Conferencing
	Add-in for Microsoft Outlook - Video
	Network tab contain the same prefix
	information.
	If Recording and Streaming are enabled
	in the Conference Profile, this number
	is used as part of the recording file
	name.
Audio Access	ISDN/PSTN dial-in number.	Displayed as the ISDN/PSTN
Number	Up to two numbers are supported.	dial-in number in the Access
		Number section of the Gathering
		Slide.
Streaming	Enables the recording of the	If recording is enabled, a REC
recording link	conference to the Polycom	indicator is displayed in the top left
	RealPresence Capture Server or	corner of the slide.
	RSS systems using the recording link.

Enables streaming of the recording of the conference from the Polycom RealPresence Capture Server or RSS systems.

Connecting to a Conference

Participants can connect to the conference in the following ways:

●Participants with Polycom CMA/RealPresence Desktop™ or a Microsoft Office Communicator client running on their PCs can click on a link in the meeting invitation to connect to the meeting.

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