Polycom 1500/1800/2000/4000 manual Setting up the Calendaring Solution

Polycom Conferencing for Microsoft Outlook®

A Gathering Slide is displayed to connected participants until the conference starts.

The Gathering Slide displays live video along with information taken from the meeting invitation such as the subject, meeting organizer, duration, dial-in numbers etc. At the end of the Gathering Phase, the conference layout is displayed.

For more information see Video Preview (AVC Participants Only).

Setting up the Calendaring Solution

The following steps are performed to set up the Calendaring solution:

aThe administrator installs the Polycom Conferencing Add-in for Microsoft for Microsoft Outlook e-mail clients. For more information, see the Polycom Unified Communications Deployment Guide for Microsoft Environments.

bThe administrator creates an Microsoft Outlook e-mail-account for the Collaboration Server.

If included in the solution, Polycom RealPresence DMA system and calendaring-enabled endpoints share this e-mail account. For more information, see the Polycom Unified Communications Deployment Guide for Microsoft Environments.

cThe administrator configures the Collaboration Server for Calendaring using the Exchange Integration Configuration dialog box, providing it with the Microsoft Exchange Server Name, User Name and Password and optional Primary SMTP Mail box information needed to access the e-mail account.

To configure the Collaboration Server’s Exchange Integration Configuration:

1On the Collaboration Server menu, click Setup > Exchange Integration Configuration. The Exchange Integration Configuration dialog box is displayed.

Polycom®, Inc. 392