AT&T 3 manual Group Lists and Broadcast Messages, Related Mail System Features

Group Lists

Since only the System Administrator can create Group Lists, it is your responsibility to maintain these lists and to provide information about them to subscribers. Note the following when creating Group Lists:

■You can create up to 99 Group Lists.

■You can include the same mailbox on more than one Group List.

■You can assign up to 100 Call Answer Service mailboxes to each Group List.

■You cannot include Bulletin Board mailboxes, Transfer-Only mailboxes, and Automated Attendant mailboxes as Group List members.

■You cannot include one Group List as a member of another Group List.

■You can forward a message to a Group List.

■You can address a message to more than one Group List.

■You can combine extension number, Directory, and Group List addressing methods when sending or forwarding a message.

Using the Group Lists Administration Menu, you can scan to see which Group Lists exist and how many entries there are in each list, create a Group List, modify or review a Group List to see which mailboxes are assigned, or delete a Group List.

Group Lists and Broadcast Messages

Group Lists differ from Broadcast Messages in three important ways:

■Group Lists can be used by any subscriber to send messages. Broadcast Messages can be sent only by the System Administrator.

■When a message is sent to a Group List, the message light on the telephone at each extension turns On immediately. Although the Broadcast Message is sent out immediately, the message light on each telephone does not turn On until 3 a.m.

■Messages sent using a Group List cause Outcalling to occur if Outcalling is assigned and turned On for any of the extensions in the group. Outcalling is not done for Broadcast Messages.

Related Mail System Features

■As System Administrator, you can send a Broadcast Message to all Call Answer Service mailboxes. See “Group Lists and Broadcast Messages,” above, for a comparison of these two features.

■You can forward a message to more than one subscriber using Group Lists. See Personal Mailbox Administration for instructions.

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