Manuals / AT&T / Communications / Answering Machine

AT&T 3 manual System Unit Front and Right Side View

Models: 3

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Page 36

Installing the Mail System

4.Plug the power cord into the system unit’s AC power socket (see Figure 2-5).

Ports 1 & 2

Ports 3 & 4

Ports 5 & 6

Status

Indicator

Lights

COM 1 Port

(Remote Maintenance

Device Connector)

COM 2 Port

(Not Used)

Power

Switch

AC

Power

Vents

(Do Not Block)

Right Side

Panel

Serial Comcode

Number Label

Label

Figure 2-5. System Unit (Front and Right Side View)

5.Plug the system unit into a grounded AC electrical source, preferably on the same branch circuit as the communications system.

6.Turn on the power switch.

2-8Installation

Image 36

AT&T 3 manual System Unit Front and Right Side View

Contents

AT&T Copyright 1996, AT&T All Rights Reserved Issue June Contents Understanding the Mail System Features Verifying System Operation and Troubleshooting Upgrading the SystemMail System Planning Mail System Factory Settings Letter Key and Class of Service TableGL Glossary Index Programming Hierarchy Diagrams Communications System PlanningPurpose and Audience TermsHow to Use This Book Typographical ConventionsSafety Labels Related DocumentsPartner Mail Voice Messaging System Release Toll Fraud SecurityPartner II Communications System Release Partner Plus Communications System ReleaseIntroduction Partner Mail Services System Administrator’s ResponsibilitiesIntroduction Partner Mail Services Overview of System Services and Features Automated Attendant Service AttendantAssignments Interactions with the Communications System Fax Extension and Fax Message ReceiverImmediate Call Handling Call Answer Service Interactions with the Communications System Voice Mail Service OperatorSystem Administrator’s Responsibilities For more information, see Personal Mailbox AdministrationSystem Security Preventative Measures Page Security Policy and User Education Routine Maintenance Helpful Programming Hints Introduction Preparing for Installation Installing the Mail SystemImportant Safety Instructions Preparing for Installation Mail System Hardware Communications System HardwareMail System Site Requirements Mail System Requirements ConditionRequirementPreparing for Installation Installing the Mail System Mounting the System UnitMounting the Cabinet Connecting to the Communications System Connecting Cords to the System UnitSystem Unit Front and Right Side View Connecting to the Remote Maintenance Device Remote Maintenance DeviceMail System Initial Programming Introduction Before You BeginAfter Initial Programming Before You Begin Comlpeting Planning FormsPreparing the Communications System Hunt Group ExtensionsLine Access Mode Transfer Return ExtensionLine Assignment for Remote Maintenance Device Outgoing Call RestrictionLogging In to System Administration Automatic Extension Privacy for Remote Maintenance DevicePage Mail System Login Accessing the System Administration Menu Programming the Mail SystemInitial Programming Quick Reference System ParmetersSystem Greetings Parameter Factory Setting Programming System ParametersSystem Language Maximum Digit LengthSingle or Multiple Automated Attendant Automated Attendant Line Assignments Automated Attendant Line AssignmentsProgramming Mailboxes MailboxesConsiderations for Creating Mailboxes Creating MailboxesAssigning a Group Mailbox Owner Specifying Fax Extensions and System Mailboxes Fax Extension and Fax Message ReceiverCall Answer Service Operator System Administrator’s MailboxGeneral Mailbox Owner Schedule Administration Programming the ScheduleSystem Date and Time Schedule ControllerBusiness Schedule Setting the Touch-Tone Gate Automated Attendant AdministrationRecording System Greetings System Greetings Administration Recording Touch-Tone Gate GreetingsRecording a Voice Mail Greeting Programming the Automated Attendant Menus Recording Announcements Creating SubmenusProgramming Day and Night Menus + Announcement number + # Group Lists Administration Creating Group ListsAssigning Line Ownership Line Ownership AssignmentSetting System Security Options 10. System Security AdministrationMinimum Password Length Security Violation NotificationAssigning the System Administrator’s Mailbox Password Assigning a System Administration PasswordAfter Initial Programming Page Call Answer Service Communications System Initial ProgrammingTelephone Button Programming Introduction Entering Programming Mode Automated Attendant ServiceVMS Hunt Delay Group Call DistributionFax Machine Extensions Fax Hunt GroupLine Ringing Automatic Extension Privacy VMS Hunt ScheduleNight Service Music on HoldDisallowed Phone Numbers Creating a Disallowed ListAssigning the Disallowed Phone Number List To save the number in memory, you must press EnterAllowed Phone Numbers Creating an Allowed Phone Number ListAssigning the Allowed Phone Number List Call Answer Service Line CoverageVMS Line Cover Exiting Programming Mode Automatic VMS CoverVMS Cover Rings Communications System Release 4.0 or later Telephone Button Programming VMS CoverDo Not Disturb Voice Mailbox Transfer Voice Mail MessagesAfter Initial Programming Administering Features Automated Attendant Service Broadcast MessageAnnouncements Automated Attendant Bulletin BoardCall Answer Service Operator Dial 0/Timeout Action Automated AttendantBusiness Schedule and Temporarily Closed DirectoryGroup Lists Group Mailbox OwnerLanguage Line AssignmentsMain Menus Automated Attendant Maximum Digit LengthOpen or Closed for Today OutcallingPasswords Personal Mailbox AdministrationPersonal Operator Schedule ControllerSystem Administrator’s Mailbox Submenus Automated AttendantSystem Date and Time System LanguageAdministering Features Logging In to System Administration Logging In to Voice MailAnnouncements Automated Attendant At a GlanceDescription Announcement Options Announcements and Bulletin BoardsRelated Mail System Features ApplicationsProgramming Recording an Announcement Monolingual mode Bilingual modeProcedure is complete For the secondary languagePlaying an Existing Announcement Enter the Announcement number 1-99 + #Deleting an Announcement Related Communications System Features Related Mail System Features Broadcast Message Broadcast Messages and Group ListsProgramming Sending a Broadcast Message Bulletin Board Monolingual or Bilingual Mode Bulletin Boards and AnnouncementsDial 0 Destination Bulletin Board Mailbox Password Other Bulletin Board OptionsConsiderations and Constraints Procedures Accessing a Bulletin Board Message ProgrammingMailbox Bilingual mode only Recording or Deleting a Bulletin Board MessageMessage. Go to Step Go to Step20Bulletin Board Setting a Dial 0 Destination Changing a Bulletin Board Mailbox PasswordChanged. Procedure is complete Enter extension number + #Business Schedule and Temporarily Closed Weekly Business Schedule Temporarily ClosedProgramming Playing the Business Schedule TodayCreating or Changing the Weekly Business Schedule 26Business Schedule and Temporarily Closed Programming a Temporary Closing Confirm. Go to Step Repeat StepBusiness Schedule and Temporarily Closed Call Answer Service Operator Dial 0/Timeout Action for Main Menus Automated Attendant Dial 0/Timeout Action Automated Attendant Programming Changing a Dial 0/Timeout Action Menu. Go to StepPrompt. Go to Step Procedure is complete. Bilingual mode, primary language Directory Procedure Using the Directory to Reach a Subscriber Using the Directory to Address a MessageTransferred. Procedure is complete Changing a Directory ListingFax Extension and Fax Message Receiver Description Fax ExtensionFax Message Receiver Considerations and Constraints Hunt Group. Procedure is complete Receiver. Go to StepDeleting a Fax Extension or Fax Message Receiver Enter Fax Message Receiver + #Extension. Procedure is complete General Mailbox Programming Changing the General Mailbox Owner’s Extension Automated AttendantProcedure Forwarding a Message from the General Mailbox Extension. Go to StepEnter General Mailbox Owner + # Single Automated Attendant List. Repeat Step Group List. Repeat Step Greetings Personal Procedures Recording a Personal Greeting Call Answer Service OperatorFor Monolingual Mode, procedure is Greeting. Go to StepComplete For Bilingual Mode, primary languageActivating a Personal Greeting Deleting a Personal GreetingMonolingual Mode, procedure is Greetings System Voice Mail GreetingAutomated Attendant Touch-Tone Gate Greeting ExamplesMonolingual Mode-Touch-Tone Gate On Monolingual Mode-Touch-Tone Gate Off Main Menu, Primary LanguageProgramming Recording the Voice Mail Greeting Greetings PersonalRepeat for the secondary Recording a Touch-Tone Gate Greeting New greeting. Repeat Step Menu. Return to StepGroup Lists Group Lists and Broadcast Messages Programming Creating Group Lists Scanning Group ListsEnter Group List number + # Repeat until all extensions areModifying or Reviewing a Group List Group List. When finished, go to Deleting Group ListsIf desired, return to Step For each mailbox to be added toProcedure Sending a Message to a Group List Under Personal Mailbox Administration Forwarding a Message to a Group ListGroup Mailbox Owner Programming Assigning or Deleting the Group Mailbox Owner Enter Group Mailbox Number If the mailbox has an ownerIf the mailbox has no owner No owner. Return to StepMode only LanguageProgramming Recovering from a Language Choice Error Announcements Automated AttendantMain Menus Automated Attendant Submenus Automated Attendant Changing the Language Mode or the Language Language. Repeat StepLine Assignments Programming Reviewing Line Assignments Adding Line AssignmentsRemoving Line Assignments If the line is not currently assigned toAutomated Attendant 2 or Repeat until finished76Line Assignments Line Ownership Programming Scanning Line Ownership If a line owner is assigned If no owner is assignedModifying Line Ownership If the line number has an ownerDeallocating Line Ownership Deleted.Return to StepMailbox Class of Service COS Class of Service Table Mailbox StorageMessage Length Greeting LengthTransfer Permitted Mailbox TypePage Mailbox Language Bilingual Mode only Outcalling PermissionMailbox Name Letter KeyConsiderations and Constraints Administration Group Mailbox OwnerProgramming Playing a Mailbox Configuration Enter Mailbox Number + #Class of Service + # Monolingual mode onlyBilingual mode only. Choose an option Number. Go to StepDeleting a Mailbox Changing a Mailbox NameMailbox and any messages in it Mailbox number. Return to Step Changing the Class of Service Initializing a Mailbox PasswordEnter Class of Service + # Changing the Mailbox Language Bilingual Mode OnlyLanguage Bilingual Mode only Main Menus Automated AttendantMonolingual Mode Example with Touch-Tone Gate On Menu PromptMonolingual Mode Example with Touch-Tone Gate Off Selector CodesPage Caller Options Programming Playing a Main Menu Prompt or Definition RecommendationRecording the Main Menu Prompt Only Menu. Go to Step Multiple Automated Attendant onlyDefinition. Repeat Step Monolingual mode 106Main Menus Automated Attendant Change the Dial 0/Timeout Action Modifying a Day or Night Main MenuIf the Selector Code is already assigned If the Selector Code is not already assignedSelector Code. Return to Step Monolingual mode 110Main Menus Automated Attendant Maximum Digit Length Programming Changing the Maximum Digit LengthMenu. Procedure is complete Enter Maximum Digit LengthOpen or Closed for Today Open for TodayClose for Today Resume Regular ScheduleDefault Temporary Closure Greetings French Primary/English Secondary Spanish Primary/English SecondaryProgramming Programming Open or Closed for Today 118Open or Closed for Today Resuming the Regular Schedule Outcalling Outcalling List Minimum Time Between Outcalling Attempts Outcalling Cycles Outcalling ScheduleProcedures Turning Outcalling On/Off Reviewing the Outcalling ListListening to Instructions for Outcalling Creating or Changing the Outcalling ListPager. Go to Step Enter Outcalling number + #Setting Up the Outcalling Schedule Not set to all hoursSchedule. Go to Step Set to all hoursSetting the Minimum Time Between Outcalling Attempts Setting the Number of Outcalling Cycles Passwords System Administrator’s PasswordsPassword Cautions Password InitializationProgramming Initializing a Mailbox Password Setting the Minimum Password LengthChanging the System Administration Password Procedures Changing a Mailbox PasswordEnter Minimum Password Length + # Changing a Bulletin Board Mailbox Password Personal Mailbox Administration Transfer-Only MailboxesOld and New Messages Personal GreetingsPersonal Operator Ss System Features OutcallingProgramming Logging In to Voice Mail From Automated AttendantActivity Menu. Procedure is complete Recording and Sending a MessageMessage. Repeat Step Use 7 for the letter Q 9 for the letter Z Names. Go to StepGroup List. Return to Step Listening to Messages Replying to a Message Forwarding a Message Use 7 for the letter Q 9 for Letter Z Recording a Mailbox Name Recording and Activating Personal GreetingsChoosing a Personal Operator Personal Operator Programming Administering a Personal Operator Follow the Switch Mode Schedule ControllerFollow the Partner Mail Business Schedule Business ScheduleProgramming Setting the Schedule Controller Security Violation Notification No Security Violation NotificationUnsuccessful Login Attempts Mailbox UnlockNotification Programming Changing the Security Violation Notification LengthAttempts. Go to Step Single/Multiple Automated Attendant For each Automated Attendant, you can program the following Programming Setting Single or Multiple Automated Attendants Submenus Automated Attendant Selector Codes and Selector Code Actions Other Submenu Options Submenu CreationSubmenu Modification Press 3 for Submenus Submenu Administration Menu Programming Playing a Submenu Prompt or DefinitionCreating a Submenu Submenu number + #160Submenus Automated Attendant Recording the Submenu Prompt Only Repeat to Step Modifying a Submenu 164Submenus Automated Attendant Choose an option # to use the existing Submenu Deleting a Submenu Submenu number + # Prompt to confirm deletionSystem Administrator’s Mailbox Changing the System Administrator’s Mailbox Programming Re-assigning the System Administrator’s Mailbox Changing the System Administrator’s Mailbox PasswordEnter new extension + # Personal Mailbox Administration System Date and TimeProgramming Updating the System Date and Time If System Administrator’s mailbox Language is English Time. Go to StepSystem Language Touch-Tone Gate Setting Touch-Tone GateConsiderations and Constraints Programming Turning the Touch-Tone Gate On or Off Troubleshooting Verifying System OperationContents Verify Mail Service Greeting Verifying System OperationDealer Delayed Call Handling Immediate Call HandlingDay Menu Night MenuFax Machines VMS Extension CoverageVMS Line Coverage Troubleshooting Callers hear ringing, but the mail system does not answerMail system does not answer immediately Authorized DealerCalls are routed to the wrong Automated Attendant Calls are not transferred properly Touch-tones are entered but not detected Message cannot be left in a mailboxSubscriber receives a busy signal when calling Voice Mail Caller is cut off while leaving a message in a mailboxSubscriber is unable to log in to Voice Mail Subscriber is unable to log in to Voice Mail Possible Cause Corrective Action 12Verifying System Operation and Troubleshooting Possible Cause Corrective Action Outcalling is delayed Outcalling is not workingOn next Outcalling is not working Press 1 for English, 2 for French, or 3 for Spanish Upgrading the System Introduction Disconnecting the Mail System Captive Retaining Screw LocationRemoving the Mail System Unit from the Wall Removing the Cover Removing the Cover ScrewsVoice Processing Card DIP Switch Settings Adding a Voice Processing CardInstalling the Voice Processing Card Putting the System Unit Back Together Security Alert Mail System Planning Introduction Planning ResponsibilitiesTable A-1. Partner Mail Mail System Planning Forms Name When to Fill Out the Forms How to Fill Out the FormsPlanning Responsibilities Information for the Installer Form a System Parameters-Part 1 Description Maximum Digit Length =Single or Multiple Automated Attendant = Single Page Class of Service Form B Mailboxes DescriptionSecurity Alert Mail System Planning A-7 Instructions COSPage Call Answer Service Operator = System Administrator’s Mailbox =Form C System Parameters-Part 2 Description General Mailbox Owner =Form D Schedule Description System Date and TimeMultiple Automated Attendant only Weekly Business Schedule = ClosedForm E Touch-Tone Gate Description Touch-Tone Gate GreetingsPage Form F Voice Mail Greeting Description Form G Main Menu Prompt Description Day or Night Main MenuMain Menu Prompt Page Form H Main Menu Definition Description Main Menu DefinitionMultiple Automated Attendant only Form I Submenu Prompt Description Submenu NumberSubmenu Name Submenu PromptForm J Submenu Definition Description Submenu DefinitionForm K Announcement Description Announcement NumberAnnouncement Name AnnouncementForm L Group List Description Group List NumberGroup List Name Group List MembersForm M Line Ownership Description Line OwnershipMinimum Password Length = Form N System Security DescriptionSecurity Violation Notification Form O Security Checklist Description Instructions Maximum Digit Length 2 3Form B Mailboxes Call Answer Service Operator Ext System Administrator’s Mailbox Mailbox No Security AlertFax Extension Fax Message ReceiverForm D Schedule Weekly Business ScheduleForm E Touch-Tone Gate Form F Voice Mail Greeting Voice Mail GreetingForm G Main Menu Prompt Day or Night Main Menu 1 DayForm H Main Menu Definition Form H Main Menu Definition Form I Submenu Prompt Form J Submenu Definition Submenu Number 01-99 Submenu Name Submenu DefinitionForm K Announcement Form L Group List Group List Number Group List Name Group List MembersForm M Line Ownership Minimum Password Length Form N System SecurityMail System Yes No Communications System YesSecurity Policy Yes Introduction Form a System Configuration, Form B2 Customized Extension SettingsForm B1 System Extensions Form C PhoneCommunications System Order NumberForm a System Configuration, Form a Page 1 DescriptionMethod VMS-Mail Form a Page 2 Description Receptionist answers calls during business hours?VMS Hunt Delay #506 = Immediate VMS Cover Rings #117 =Ring on Transfer #119 = Active Music on Hold 602 = ActiveForm B1 System Extensions Form B1 DescriptionWrite Name/Description FAX Machine Extensions #601 Write Transfer Return Ext. No. #306Form B2 Customized Extension Settings Form B2 DescriptionAutomatic Extension Privacy #304 = Not Assigned Automatic VMS Cover #310 = Not Assigned No RingLines/Pools Not Assigned Outgoing Call Restriction #401 = No RestrictionDisallowed List Assignment #405 Allowed List Assignment #408Night Service Button #503 = Not Assigned Do Not Disturb Feature 0Form C Phone Form C DescriptionVMS Cover Feature 1 Voice Mailbox Transfer Feature 1Voice Mail Messages Intercom 7 7 Form D Number Lists Form D DescriptionDisallowed Phone Number Lists #404 Allowed Phone Number Lists #407 Introduction Factory Settings Default Greetings Default MenusFactory Settings Feature Factory Setting Valid EntriesSystem Parameters Schedule Automated Attendant Service MailboxesSecurity System Personal OperatorOutcalling Mail Setting Value Group ListsSystem Greetings MessagesDefault Greetings Touch-Tone Gate On-MonolingualTouch-Tone Gate On-Bilingual Temporary Closure Greetings Touch-Tone Gate Off-Monolingual Touch-Tone Gate Off-Bilingual Voice Mail Greetings Personal Mailbox Greetings Default Menus English Default Mailbox Name General MailboxFrench Default Mailbox Name Boîte Vocale Centrale Spanish Default Mailbox Name Buzón GeneralDay/Night Main Menu Touch-Tone Gate On-Monolingual BilingualEnglish Day/Night Menu French Day/Night MenuEnglish Primary/French Secondary-English Day/Night Menu English Primary/Spanish Secondary-English Day/Night MenuFrench Primary/English Secondary-French Day/Night Menu Spanish Primary/English Secondary-Spanish Day/Night MenuLetter Key Class of Service Table Letter Key Table D-1. Letter KeyClass of Service Table Table D-2. Class of ServiceGlossary GL-2Glossary Group Mailbox Owner See Dial PlanGL-4Glossary See Primary language and Secondary language See Automated Attendant Touch-Tone Gate GreetingSee Subscriber Index IN-2 Index IndexIndex IN-3 IN-4 Index Index IN-5 IN-6 Index Index IN-7 IN-8 Index Index IN-9 IN-10 Index Index IN-11 IN-12 Index Index IN-13 IN-14 Index Index lN-15 IN-16 Index Nota Remarque Page Page AT&T Comcode Issue