AT&T 3 manual Planning Responsibilities, When to Fill Out the Forms, How to Fill Out the Forms

Planning Responsibilities

Planning Responsibilities

As part of the planning process for the mail system, the customer should identify a person in the company to act as System Administrator. The System Administrator is the person who is responsible for the mail system.

The System Administrator should work with the salesperson or systems consultant to fill out the PARTNER MAIL Planning Forms. The System Administrator should also participate in the training for the system. The System Administrator can then make changes to the system after installation, answer questions for mail system users, and train new users.

The same person may function as System Manager for the communications system and System Administrator for the mail system, or the roles may be served by two different people.

When to Fill Out the Forms

The Planning Forms must be filled out before the mail system is installed. These forms are required by the person who installs and programs the system.

After installation, the System Administrator should use the forms to record changes, so there is an ongoing record of the programming for the mail system.

How to Fill Out the Forms

Before you begin to fill out the mail system Planning Forms, you need a complete, updated copy of the communications system Planning Forms.

For each mail system Planning Form, there is a page or more of descriptive information to help you understand each feature and decide between the available options. In most cases, instructions for filling out the form are provided on the form itself.

Read through the entire set of forms before you attempt to fill them out. If you don’t understand a feature or if you don’t have enough information to decide between available options, consult Chapter 5 of PARTNER MAIL Voice Messaging System Release 3 Planning, Installation, and Use.

Then, fill out the forms one at a time in order, rereading the descriptive information as needed.

A-2Mail System Planning